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Share Option Agreement

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SHARE OPTION AGREEMENT

This Share Option Agreement (the Agreement) is made as of Grant Date: between Company Name: , a corporation organized under the laws of , with principal place of business at (the Company), and Optionholder Name: , an individual residing at (the Optionholder). The Company and the Optionholder are each a Party and collectively the Parties.

RECITALS

WHEREAS, the Company desires to grant to the Optionholder an option to purchase shares of the Company's capital stock to provide incentives and align the interests of the Optionholder with those of the Company; and

WHEREAS, the Optionholder desires to accept the grant of an option on the terms and subject to the conditions set forth in this Agreement.

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. DEFINITIONS

In this Agreement, unless the context otherwise requires:

(a) "Option" means the right granted under Section 2 to purchase Option Shares upon the terms set forth in this Agreement.

(b) "Option Shares" means the aggregate number of shares subject to the Option as specified in Section 2.

(c) "Exercise Price" means the price per Option Share payable on exercise as set forth in Section 2.

2. GRANT OF OPTION

Subject to the terms and conditions of this Agreement and any applicable shareholder or stock incentive plan of the Company, the Company hereby grants to the Optionholder a non-transferable option to purchase shares of (the Option Shares) at an exercise price per share equal to (Exercise Price). The Option is granted as of Grant Date: .

3. VESTING

The Option shall vest in accordance with the vesting schedule set forth below, subject to the Optionholder's continuous service with the Company through each applicable vesting date. Vesting shall commence on Commencement Date: .

In the event of a Change of Control (as defined below), shall accelerate vesting as set forth in the Company's applicable plan or as otherwise agreed in writing. "Change of Control" means a transaction or series of related transactions resulting in the acquisition of control of the Company.

4. EXERCISE OF OPTION

The Option may be exercised, to the extent vested, in whole or in part by delivering to the Company a written notice of exercise in the form reasonably prescribed by the Company, together with payment of the Exercise Price for the number of Option Shares to be purchased and any applicable tax withholding. The Option shall terminate upon the earliest of: (a) full exercise of the Option; (b) expiration of the Option Term; or (c) termination pursuant to Section 11.

Option Term (in years):

5. TRANSFER RESTRICTIONS; LEGEND

The Option and any rights under this Agreement are not transferable other than by will or by the laws of descent and distribution and are exercisable during the Optionholder's lifetime only by the Optionholder. Certificates evidencing Option Shares, if any, issued upon exercise shall bear an appropriate legend restricting transfer and noting compliance with applicable securities laws and this Agreement. The Company may refuse to issue or register any transfer of shares acquired upon exercise until such requirements are satisfied.

6. ADJUSTMENTS UPON CHANGES IN CAPITALIZATION

In the event of any subdivision, combination, reclassification, stock dividend or other change in the capital structure of the Company affecting the outstanding shares, the number and kind of Option Shares and the Exercise Price shall be equitably adjusted by the Board of Directors in accordance with customary practice to prevent dilution or enlargement of rights. Any determination by the Board with respect to such adjustment shall be final and binding on the Parties.

7. RIGHTS PRIOR TO EXERCISE

Until the Option is exercised and the Option Shares are issued, the Optionholder shall have no rights as a shareholder with respect to the Option Shares, including voting rights or rights to dividends, except as expressly provided by the Board or required by applicable law.

8. TAXES AND WITHHOLDING

The Company may require the Optionholder to remit to the Company, or to make arrangements satisfactory to the Company regarding, payment of any federal, state, local or foreign taxes required to be withheld upon exercise or disposition of Option Shares. The Optionholder acknowledges and agrees that the Company may withhold shares, cash or require cash payment to satisfy any such obligations.

9. REPRESENTATIONS AND WARRANTIES

(a) The Company represents and warrants that it has the corporate power and authority to enter into this Agreement and to grant the Option in accordance with its organizational documents and any applicable plan, and that upon issuance in accordance with this Agreement, the Option Shares will be duly authorized and validly issued, fully paid and nonassessable.

(b) The Optionholder represents and warrants that the Optionholder is acquiring the Option for investment and not with a view to distribution, that the Optionholder has full power and authority to enter into this Agreement, and that the representations in this Agreement are true and correct on and as of the date hereof.

10. COVENANTS

The Optionholder shall, at the Company's request, execute and deliver to the Company any documents reasonably necessary to effect issuance of Option Shares upon exercise, including an agreement in form and substance reasonably satisfactory to the Company concerning transfer restrictions and compliance with securities laws.

11. TERMINATION

Unless earlier terminated pursuant to the Plan or this Agreement, the Option shall expire at the end of the Option Term. Upon termination of the Optionholder's service for any reason, any portion of the Option that is not vested as of the date of termination shall immediately expire. If termination occurs for cause, all vested and unvested portions of the Option shall immediately terminate.

12. NOTICES

All notices required or permitted under this Agreement shall be in writing and shall be delivered personally, by certified mail (return receipt requested), or by nationally recognized overnight courier to the addresses set forth below or to such other address as either Party may designate by notice to the other in accordance with this Section.

13. AMENDMENT; WAIVER

No provision of this Agreement may be amended, waived or modified except by a written instrument executed by both Parties. No failure or delay by either Party in exercising any right under this Agreement shall operate as a waiver of that right.

14. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of , without regard to conflict of laws principles.

15. ENTIRE AGREEMENT; SEVERABILITY

This Agreement, together with any applicable stock incentive plan and any documents incorporated herein by reference, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral. If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

16. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures delivered by electronic means shall be effective as originals.

IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized representatives as of the date first written above.

Company:

By:

Date:

Title:

Optionholder:

By:

Date:

If applicable, Title:

Enter text✕

What a Share Option Agreement Is and when it applies

A Share Option Agreement is a written contract granting a party the right, but not the obligation, to buy a specified number of company shares at a preset exercise price within a defined period. Typical provisions include the number of shares, exercise price, vesting schedule, exercise window, transfer restrictions, and conditions for termination. These agreements govern equity incentives for employees, consultants, founders, or investors and must reflect corporate approvals, securities compliance, and the company’s governing documents.

Why a clear Share Option Agreement matters

A precise agreement reduces disputes, makes tax and securities reporting predictable, and preserves corporate governance. Clear vesting, exercise terms, and transfer rules protect both issuer and option holder while supporting hiring, retention, and investment objectives.

Why a clear Share Option Agreement matters

Who typically creates and signs Share Option Agreements

Share Option Agreements are used by companies, their legal and HR teams, and recipients of equity grants.

  • Founders and board members who approve and issue options to align incentives with company performance.
  • Employees, consultants, and advisors who receive options as part of compensation or engagement agreements.
  • Corporate counsel and compensation committees who draft terms and ensure securities and tax compliance.

Different stakeholders focus on governance, tax treatment, enforceability, and recordkeeping; coordinate these roles early to avoid downstream disputes.

Core elements to include in a professional Share Option Agreement

A well-drafted agreement balances commercial clarity with legal safeguards; include specific, measurable provisions to reduce ambiguity and support enforcement.

Grant Description

Identify grantor and grantee, the class of shares and the exact number of options being granted, including any fractional rounding rules and certificate identifiers.

Vesting Schedule

Specify vesting commencement date, cliff periods, vesting increments, acceleration events, and treatment on termination to avoid disputes at separation.

Exercise Price

State the per-share exercise price and any adjustment mechanics for stock splits, corporate reorganizations, or anti-dilution events.

Term and Expiration

Define the option term (commonly up to 10 years), post-termination exercise windows, and any extensions or early expiration triggers.

Restrictions

Include transfer, resale, and lock-up restrictions, rights of first refusal, and compliance with securities laws and company bylaws.

Tax and Withholding

Allocate responsibility for tax withholding, specify methods of payment for exercises, and note any Section 409A or other tax implications.

Essential data fields to record

Grant Date: MM/DD/YYYY
Parties: Full legal names
Shares: Number of options
Price: Exercise price
Vesting: Schedule summary
Governing Law: Specified state

Step-by-step: complete a Share Option Agreement

Follow these steps in order to prepare a compliant, actionable document and to streamline electronic signature and storage.

  • 01
    Confirm authority: Obtain board resolution or delegated approval before issuing options.
  • 02
    Set terms: Decide shares, exercise price, vesting schedule, and expiration.
  • 03
    Draft clauses: Include transfer restrictions, tax allocation, and change-of-control provisions.
  • 04
    Sign and store: Execute by authorized signers, capture audit trail, and retain originals.

Typical routing for an online Share Option Agreement

A standard electronic workflow reduces friction: prepare, assign fields, authenticate signers, capture signatures, and archive with audit details.

  • Upload document: Import PDF or DOCX into your eSignature platform.
  • Place fields: Add signature, date, and initial fields where required.
  • Authenticate signer: Use email link, SMS code, or stronger authentication as needed.
  • Complete recording: Capture timestamp, IP, and certificate of completion for records.

Recommended eSignature workflow settings

Configure your template with these settings to ensure valid execution and consistent recordkeeping.

Field Configuration
Signing Order Specify role-based sequential order
Authentication Email link or SMS code; use KBA for higher risk
Reminder Cadence Set automated reminders for outstanding signers
Retention Attach retention rule for signed PDF and audit trail

Technical compatibility and integrations for e-execution

Choose an eSignature platform that supports common formats, integrations, and required authentication methods.

  • File formats: PDF, DOCX, and HTML supported for upload
  • Integrations: Connectors for Salesforce, NetSuite, Microsoft 365, Google Workspace
  • Authentication: Email, SMS, KBA, and SSO options available

Ensure the platform preserves an audit trail, supports document export, and can provide BAAs or compliance reports where required.

Important dates and timing considerations

Track grant, vesting, and exercise timelines closely; tax and securities obligations often depend on these dates.

Grant Date:

Effective date of the option grant; triggers vesting and tax clocks

Vesting Milestones:

Document each vesting tranche date and percentage

Exercise Window:

Expiration date of the option term and post-termination windows

Tax Reporting:

Reporting events occur on exercise or disposition per IRS rules

Board Approvals:

Record dates of board or committee approvals and resolutions

Common pitfalls when preparing a Share Option Agreement

  • Unclear vesting language that leads to differing interpretations on acceleration events and termination.
  • Exercise price set without contemporaneous valuation, risking adverse 409A consequences and penalties.
  • Missing corporate approvals or lack of board resolution authorizing the grant and share pool allocation.
  • Failure to address transfer restrictions, causing improper secondary sales or dilution disputes.

Key legal and tax risks to avoid

Securities Violation: Possible civil penalties
409A Exposure: Unfavorable tax treatment
Breach Risk: Contract damages
Invalid Grant: Lack of authority
Withholding Failure: Tax withholding liability
Recordkeeping: Noncompliance fines

How a Share Option Agreement differs from related equity documents

Compare typical attributes of a Share Option Agreement with a Restricted Stock Unit (RSU) agreement to choose the right vehicle for compensation.

Document Type Share Option Agreement Restricted Stock Unit Agreement
Transferability often no
Tax Treatment option-specific taxed at vesting
Upfront Consideration sometimes required none usually
Vesting Flexibility high medium

eSignature vendor comparison for executing Share Option Agreements

Pricing and feature availability vary by plan; compare starting price, free trial options, bulk send capability, audit trails, and HIPAA compliance when selecting a vendor.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (plan dependent) Yes (plan dependent) Yes (plan dependent) Yes (plan dependent) Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Varies by plan Varies by plan Varies by plan Varies by plan

Real-world examples of electronic execution and review

These customer experiences illustrate practical benefits when organizations digitize equity paperwork and maintain audit-ready records.

Optica Ventures (Brian Fitzgibbons)

We used eSignature for distributed counterparties with simple interfaces and clear records.

  • The interface is simple and easy-to-use for our team.
  • The solution allowed timely execution with external investors, reduced follow-ups, and provided an audit trail for board review and cap table updates.

Xerox (Kodi-Marie Evans)

Integration with back-office systems streamlined option administration and reduced manual entry.

  • The platform provides needed flexibility for multiple formats.
  • Integrating execution and recordkeeping with existing ERP reduced reconciliation work and improved compliance with internal approval workflows.

Who may validly sign a Share Option Agreement

CEO / Board Chair

The CEO or an authorized officer typically signs for the issuing company after board or compensation committee approval; ensure corporate resolution authorizes that signatory and that bylaws permit delegation.

Employee / Optionee

The grantee or their legal representative signs to accept the grant and terms; verify identity and retention of proof of consent for enforceability under ESIGN and UETA.

Practical tips for accurate, efficient completion

Implement consistent processes to reduce errors and accelerate execution, especially when issuing multiple grants.

Obtain clear approvals
Document board or committee resolutions authorizing grants, including share pool sources and any shareholder consents required before issuing options.
Use standardized templates
Adopt a template with pre-approved clauses and variables to ensure consistency and reduce legal review time for routine grants.
Verify valuation
For private companies, secure a contemporaneous 409A valuation or reasonable valuation method to set exercise prices and avoid adverse tax outcomes.
Capture audit trail
Record timestamps, signer authentication, and a certificate of completion to support enforceability and internal audit requirements.

Key milestones from approval to exercise

Track these sequential stages to ensure administrative and tax obligations are met at each milestone.

01

Board Approval

Board or committee authorizes the grant and documents the share reserve and approval date.

02

Grant Date

Option becomes effective and triggers vesting commencement and related time clocks.

03

Vesting Events

Periodic vesting tranches occur per schedule; monitor for acceleration triggers.

04

Exercise / Expiration

Options are exercised, expire, or lapse according to term and post-termination rules.

Frequently asked questions about Share Option Agreements

Answers to common legal, tax, and execution questions when preparing or signing a Share Option Agreement.


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