Grant Description
Identify grantor and grantee, the class of shares and the exact number of options being granted, including any fractional rounding rules and certificate identifiers.
A precise agreement reduces disputes, makes tax and securities reporting predictable, and preserves corporate governance. Clear vesting, exercise terms, and transfer rules protect both issuer and option holder while supporting hiring, retention, and investment objectives.
Share Option Agreements are used by companies, their legal and HR teams, and recipients of equity grants.
Different stakeholders focus on governance, tax treatment, enforceability, and recordkeeping; coordinate these roles early to avoid downstream disputes.
Identify grantor and grantee, the class of shares and the exact number of options being granted, including any fractional rounding rules and certificate identifiers.
Specify vesting commencement date, cliff periods, vesting increments, acceleration events, and treatment on termination to avoid disputes at separation.
State the per-share exercise price and any adjustment mechanics for stock splits, corporate reorganizations, or anti-dilution events.
Define the option term (commonly up to 10 years), post-termination exercise windows, and any extensions or early expiration triggers.
Include transfer, resale, and lock-up restrictions, rights of first refusal, and compliance with securities laws and company bylaws.
Allocate responsibility for tax withholding, specify methods of payment for exercises, and note any Section 409A or other tax implications.
| Field | Configuration |
|---|---|
| Signing Order | Specify role-based sequential order |
| Authentication | Email link or SMS code; use KBA for higher risk |
| Reminder Cadence | Set automated reminders for outstanding signers |
| Retention | Attach retention rule for signed PDF and audit trail |
Choose an eSignature platform that supports common formats, integrations, and required authentication methods.
Ensure the platform preserves an audit trail, supports document export, and can provide BAAs or compliance reports where required.
Effective date of the option grant; triggers vesting and tax clocks
Document each vesting tranche date and percentage
Expiration date of the option term and post-termination windows
Reporting events occur on exercise or disposition per IRS rules
Record dates of board or committee approvals and resolutions
| Document Type | Share Option Agreement | Restricted Stock Unit Agreement |
|---|---|---|
| Transferability | often no | |
| Tax Treatment | option-specific | taxed at vesting |
| Upfront Consideration | sometimes required | none usually |
| Vesting Flexibility | high | medium |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (plan dependent) | Yes (plan dependent) | Yes (plan dependent) | Yes (plan dependent) | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
We used eSignature for distributed counterparties with simple interfaces and clear records.
Integration with back-office systems streamlined option administration and reduced manual entry.
The CEO or an authorized officer typically signs for the issuing company after board or compensation committee approval; ensure corporate resolution authorizes that signatory and that bylaws permit delegation.
The grantee or their legal representative signs to accept the grant and terms; verify identity and retention of proof of consent for enforceability under ESIGN and UETA.
Board or committee authorizes the grant and documents the share reserve and approval date.
Option becomes effective and triggers vesting commencement and related time clocks.
Periodic vesting tranches occur per schedule; monitor for acceleration triggers.
Options are exercised, expire, or lapse according to term and post-termination rules.