Parties
Full legal names and capacities of seller(s), purchaser(s), and the issuing corporation to avoid ambiguity in ownership records.
Using a clear written resolution preserves corporate governance, documents lawful authority for the transfer, and protects the company and purchasers by recording agreed terms and required approvals in the corporate record.
This resolution is used by corporations, their counsel, and parties to equity transfers to document approval and effect the transfer cleanly.
It is also used by transfer agents, registrars, and internal compliance teams to update stock ledgers and issue replacement certificates.
The Board Chair often signs to evidence board approval of the share purchase resolution; their signature confirms the board vote and authorizes officers to act on the resolution's terms.
The Corporate Secretary typically certifies the resolution, records it in the minute book, and updates the stock ledger or instructs the transfer agent to reflect the change in ownership.
Full legal names and capacities of seller(s), purchaser(s), and the issuing corporation to avoid ambiguity in ownership records.
Exact number, class, par value (if any), certificate numbers, and how fractional shares are treated for precise ledger updates.
Purchase price stated in currency, allocation among shares, and whether any noncash consideration or promissory notes are involved.
Record of board or shareholder vote, quorum present, and citation to governing bylaw provisions authorizing the transaction.
Any conditions precedent, required consents, tax forms, and representations or warranties needed to close the transfer.
Delegation of authority to officers or counsel to execute transfer documents, update ledgers, and instruct transfer agents.
| Field | Configuration |
|---|---|
| Approval Order | Sequential: board chair then corporate secretary |
| Authentication | Email + SMS code or stronger as required |
| Required Fields | Company name, purchaser, shares, price, effective date |
| Certificate Delivery | Control whether signed PDF issued to parties and archived |
Confirm that your e-signature platform captures intent, attribution, and an audit trail to satisfy ESIGN and UETA tests.
Date when board approves resolution and records minutes
Date ownership transfers; use MM/DD/YYYY format
When funds and certificates change hands
Corporate secretary should update ledger immediately after closing
If securities filing required, follow applicable Form D or state notice deadlines
Vote recorded and resolution adopted
Authorized signatories sign documents
Payment and delivery of certificates complete
Stock ledger and certificate issuance updated
| Criteria | Shareholder Share Purchase Resolution | Shareholders Agreement |
|---|---|---|
| Purpose | authorize specific transfer | ongoing governance terms |
| Scope | single transaction | multiple rights and obligations |
| Execution | board/shareholder vote | contract signatures only |
| Recordkeeping | minute book and ledger | contract repository |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | No cap | No cap | No cap |