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Shipping Bill of Lading Template

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SHIPPING BILL OF LADING

Bill of Lading No.:    Place of Issue:    Date of Issue:

RECITALS

WHEREAS, Carrier Name: operates as a common carrier and agrees to receive and transport cargo subject to the terms and conditions set forth in this Bill of Lading;

WHEREAS, Shipper Name: requests carriage of the goods described below and warrants that the particulars and particulars supplied are correct and complete;

NOW, THEREFORE, the parties agree that the Carrier shall carry the goods described herein from the place of receipt to the place of delivery in accordance with the terms, limitations of liability, and conditions printed on this Bill of Lading and incorporated herein.

PARTIES & LOCATIONS

VOYAGE & ROUTING

Vessel Name:    Voyage No.:

Port of Loading:    Port of Discharge:

Place of Delivery:

DESCRIPTION OF GOODS

Number of Packages:

Gross Weight (kg):

Measurement (m3):

SCOPE OF WORK

PAYMENT TERMS

Total Freight Amount (currency and amount):

Late Payment Fee:

Freight Terms: Prepaid Collect

TERM AND TERMINATION

Contract Start Date:

Contract End Date:

Notice Period for Termination (days):

LIABILITY, INDEMNITY & LIMITATIONS

Carrier's liability for loss or damage to cargo shall be strictly limited to the declared value of the goods where such value has been declared in writing prior to shipment and additional freight paid, otherwise to an amount not exceeding the lesser of (a) the actual invoice value of the lost or damaged cargo, or (b) the limitation provided under carrier's applicable tariff and applicable international conventions. The Shipper shall indemnify Carrier against all claims arising from breach of instructions, improper packing, hazardous goods not declared, or false statements made by Shipper.

CONFIDENTIALITY

Parties acknowledge that commercial terms, pricing and operational details contained in or arising from this Bill of Lading are confidential. Neither party shall disclose such confidential information to third parties except as required by law, for performance of the carriage, or with prior written consent. Remedies for breach include injunctive relief and indemnification for actual losses.

GOVERNING LAW

This Bill of Lading shall be governed by and construed in accordance with the laws chosen by the parties. Governing jurisdiction: . Venue for disputes shall be the courts of the chosen jurisdiction unless otherwise mutually agreed in writing.

ENTIRE AGREEMENT

This Bill of Lading, together with any terms and conditions incorporated herein, constitutes the entire agreement between the Carrier and the Shipper concerning the carriage of the goods described herein and supersedes all prior negotiations, representations, or agreements. No amendment or waiver is effective unless made in writing and signed by authorized representatives of both parties.

Carrier Printed Name:

By:

Date:

Shipper Printed Name:

By:

Date:

Enter text✕

What the Shipping Bill of Lading Template Is

A Shipping Bill of Lading Template is a standardized document used to record the contract of carriage, describe goods, and specify consignee, shipper, and carrier responsibilities. It serves as a receipt of goods received for shipment, evidence of contract terms, and—when endorsed—may act as a document of title to enable transfer of ownership and control during international or domestic transport.

Why a Clear Bill of Lading Template Matters

A professional Shipping Bill of Lading Template reduces disputes, speeds customs clearance, and supports claims or insurance recovery. Properly completed BOLs help ensure carrier liability, preserve cargo claims, and align with legal frameworks such as ESIGN (15 U.S.C. ch. 96) and UETA for electronic execution.

Why a Clear Bill of Lading Template Matters

Who Typically Prepares and Signs a Bill of Lading

Responsibilities vary by role: shippers supply accurate descriptions and values, carriers confirm receipt and handling terms, and consignees verify delivery and inspect goods upon arrival.

  • Shippers and exporters who prepare cargo and declare goods for transport and customs clearance.
  • Carriers and freight forwarders who acknowledge receipt and record carriage terms and routing.
  • Consignees and customs brokers who receive, accept, or clear goods on arrival.

Essential Sections to Include in a Professional Template

A complete Shipping Bill of Lading Template organizes transactional, routing, and legal data so carriers, customs, insurers, and consignees can act quickly and with confidence.

Header

Document title, BOL number, issue place, and effective date to uniquely identify the shipment and link it to invoices and customs entries.

Parties

Full legal names and contacts for shipper, consignee, notify party, carrier, and forwarder; required for delivery, customs, and billing correspondence.

Goods Description

Detailed commodity description, HS code where applicable, quantity, units, packaging type, gross/net weight, and any hazardous classifications.

Routing and Terms

Carrier name, vessel/voyage or flight, port of loading/discharge, INCOTERMS or payment terms, delivery instructions, and freight payment terms.

Signatures and Dates

Signature blocks for carrier agent and shipper, signature date, and endorsement area for any transfer of title or negotiation.

Additional Clauses

Space for special instructions, cargo value declaration, liability limits, carrier exceptions, and references to attached certificates or packing lists.

Required Data Fields to Capture

BOL Number: Unique shipment identifier
Issue Date: MM/DD/YYYY
Shipper: Full legal name
Consignee: Full legal name
Description: Commodity details
Weights/Units: Gross and net

Step-by-Step: Completing the Shipping Bill of Lading

Follow these sequential steps to complete the template accurately and reduce processing friction.

  • 01
    Prepare Shipment: Confirm goods, counts, and HS codes.
  • 02
    Populate Template: Enter parties, description, weight, and routing.
  • 03
    Review Terms: Verify INCOTERMS, freight payor, and limits.
  • 04
    Sign and Distribute: Obtain signatures and send copies to stakeholders.

How to Customize the Template for Digital Workflows

Configure fields and routing to match your operational steps and authentication needs before sending for signatures.

Template Name Use a clear descriptive title for reuse
Conditional Fields Show weight/volume fields only when needed
Signer Authentication Email + SMS code or stronger KBA
Retention Location Specify cloud storage or archive
Notifications Enable sender and recipient email alerts

Where to Send or File a Completed Bill of Lading

A completed BOL must be distributed to parties who require it for release, customs clearance, or billing.

  • Carrier: Provide original or electronic copy for vessel or trucking manifest
  • Consignee: Send for release instructions and delivery planning
  • Customs Broker: Share for import entry and duty calculation
  • Insurer: Provide copy when cargo value declaration or claims coverage is required

Technical Requirements for Digital Signing and Exchange

Verify enterprise needs (SSO, API, bulk send) and compliance (HIPAA BAA if handling health-related cargo) before finalizing a platform.

  • File Formats: PDF and DOCX support for printable originals
  • Integrations: Connectors like Salesforce, NetSuite, and Google Workspace
  • Security: TLS in transit and AES-256 at rest

Timing Considerations and Common Deadlines

Observe carrier, customs, and insurance deadlines to preserve claims and avoid fines.

Issue Time:

Issue the BOL when goods are received by the carrier

Presentation for Delivery:

Consignee typically presents BOL to receive cargo

Cargo Claims:

File carrier claims per contract and carrier notice periods

Customs Filing:

Provide BOL data to broker for customs entry timing

Record Retention:

Retain copies for regulatory and tax periods

Common Mistakes to Avoid When Preparing a BOL

  • Incomplete goods description causing customs holds, inspections, or misclassification.
  • Mismatched shipper or consignee names that lead to release denials or payment withholding.
  • Incorrect weights or package counts that invalidate freight charges and insurance coverage.
  • Missing or unsigned signature blocks that prevent delivery or weaken claim rights.

Risks and Consequences of an Incorrect Bill of Lading

Claim Denial: Carrier or insurer may deny loss claims
Customs Fines: Incorrect declarations may trigger penalties
Delayed Release: Consignee may face storage or demurrage charges
Contract Risk: Liability limits may shift to shipper
Payment Issues: Letters of credit may be rejected
Tax Reporting: Supporting records may be questioned

eSignature Vendor Pricing and Cap Comparison for BOL Workflows

Compare basic pricing and common enterprise features for eSignature vendors commonly used to complete and distribute Bills of Lading. Verify vendor plans directly for feature details or enterprise terms.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA) Yes Yes No No

Common Questions and Troubleshooting for the Template

Answers to frequent questions about execution, authenticity, and electronic handling of Bills of Lading.


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