Exporter
Full legal name, physical address, and contact details for the party certifying origin.
A clear, complete Shipping Certificate of Origin supports preferential tariff claims, speeds customs processing, and documents compliance with import/export rules. Correct certificates limit shipment holds, incorrect duties, and follow-up audits.
Typical parties who prepare or request a Shipping Certificate of Origin include exporters, freight forwarders, customs brokers, and importers.
Each party should confirm the certificate content before shipment and retain a copy for compliance and audit purposes.
Full legal name, physical address, and contact details for the party certifying origin.
Full buyer/importer name and address to identify the recipient and linkage to customs entry.
Clear commodity description, HS tariff classification where available, and unit counts or net weight.
Declare the country where the goods were wholly produced or where substantial transformation occurred.
A signed statement by an authorized person asserting truth of origin details and basis for the claim.
Date issued, place of issuance, certificate number, and any reference to commercial invoice or PO.
| Field | Configuration |
|---|---|
| Signature authentication | Email plus optional SMS code for added signer verification |
| Field autofill | Use automatic detection to populate exporter/importer data |
| Conditional fields | Show certificate fields based on product type or destination country |
| File format | Export as signed PDF/A for long-term archiving |
Determine how you will deliver signed certificates to carriers, brokers, and buyers: email, EDI, or portal upload.
Ensure recipients accept electronic certificates; if a partner requires paper or notarization, prepare alternate delivery and retention methods.
Issue certificate when goods are loaded or before carrier departure.
Give carrier and broker copies before or at arrival to port or inland depot.
Certificate must be available at time of customs entry filing for preferential claims.
Provide importer the certificate to meet their internal audit schedules.
Issue corrected certificates promptly if origin or quantity errors are discovered.
A mid-size manufacturer prepares certificates for each export shipment to claim preferential tariffs under an FTA.
A freight forwarder collects certificates from exporters to attach to bills of lading.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |