Parties
Full legal names and business entity types for shipper, carrier, consignee, and any intermediary; include contact and billing details for each party.
A professional Shipping Contract allocates risk, sets payment and liability rules, and documents carrier obligations for pickup, transit, and delivery. Well-drafted terms reduce ambiguity in freight disputes and insurance claims.
Authorized signers are individuals with delegated contracting authority from their company; signatures bind the named legal entity to the contract terms.
Full legal names and business entity types for shipper, carrier, consignee, and any intermediary; include contact and billing details for each party.
Detailed commodity description, quantity, weight, dimensions, packaging details, and any hazardous material classification to comply with transportation rules.
Payment terms (prepaid/collect/COD), agreed rates, tariff references, fuel surcharges, and party responsible for duties and taxes.
Carrier liability limits, claims notice windows, indemnity clauses, and insurance obligations including minimum coverage amounts and certificate requirements.
Authorized routes, transshipment permissions, delivery windows, permitted carriers, and procedures for rerouting or detention.
Choice of law, dispute resolution mechanism, forum selection, and applicable statutes or international rules (e.g., Carmack Amendment for U.S. interstate rail/road).
| Field | Configuration |
|---|---|
| Signature Field | Place for each party; require date |
| Conditional Fields | Show insurance fields when declared value exceeds threshold |
| Routing Order | Set signer sequence: shipper → carrier → consignee |
| Notifications | Email/SMS alerts on assignment and completion |
Verify the vendor supports ESIGN/UETA compliance, optional HIPAA BAA if handling PHI, and audit trails capturing IP, timestamp, and signer attribution.
Specified pickup date/time window
Expected delivery date for carrier performance
Short windows (often 7–14 days) to notify carrier of visible damage
Formal claim deadlines (commonly 9 months for many carriers)
Freight payment terms, e.g., net 30
Optica centralized contract terms to reduce disputes on shipments of sensitive optics.
Xerox integrated contract fields with NetSuite to auto-populate shipment data.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |