Are electronic signatures valid?

Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes where adopted; ensure intent, consent, attribution, and record retention requirements are met.

Is notarization required?

Not typically for commercial shipping revisions; notarization is only required when a specific statute or original contract requires it. Use a notary or RON if the amendment must be self-proving in a particular jurisdiction.

Can a carrier refuse an amendment?

Yes. Carriers may reject amendments that conflict with their terms or manifest requirements; obtain written carrier acceptance or a new bill of lading when necessary.

How do I revoke a revision?

Revoke only by mutual written agreement or per any termination clause in the original or revised agreement. Document revocation with signatures and distribute copies to all affected parties.

What if party names differ?

Mismatched names can render enforcement difficult. Use exact legal names matching original contracts and include DBA references if applicable to avoid ambiguity.

Do I need attorney review?

Attorney review is recommended for high-value shipments, complex liability shifts, or when revisions amend indemnity or insurance obligations; routine minor changes may not require counsel.

Electronic Signature
Templates
Miscellaneous
Shipping Revision Agreement

Shipping Revision Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

SHIPPING REVISION AGREEMENT

This Shipping Revision Agreement (the Agreement) is entered into as of (Effective Date) by and between:

Shipper / Client Name: Shipper / Client Address: Carrier / Service Provider Name: Carrier / Service Provider Address:

WHEREAS

WHEREAS, Shipper and Carrier previously entered into one or more shipping services agreements identified by Contract Reference Number: (Original Agreement), pursuant to which Carrier provides transportation, handling, and delivery services for certain goods; and

WHEREAS, the parties desire to revise specific operational terms, service levels, and charges set forth in the Original Agreement as set forth in this Shipping Revision Agreement to reflect changes in routing, schedules, and/or pricing; and

WHEREAS, the parties agree that except as expressly modified by this Agreement, the Original Agreement remains in full force and effect.

SCOPE OF REVISIONS

The revisions to shipping services and operational procedures are limited to the items described below. The parties shall perform the revised services in accordance with the specifications and schedules set forth in this section.

Detailed description of revisions (routes, schedules, service levels, packaging, handling): List of affected shipment types or service codes:

PAYMENT TERMS

The parties agree that charges for revised services shall be as follows.

Total additional or revised fee: Payment schedule and milestones: Late payment fee (percentage per month):

All payments due under this Agreement are exclusive of applicable taxes and duties. Responsibility for payment of taxes shall be as follows:

Tax responsibility (select applicable):

Shipper pays applicable taxes and duties
Carrier collects and remits applicable taxes and duties

TERM AND TERMINATION

This Agreement shall commence on and shall remain in effect until unless earlier terminated in accordance with this section.

Termination notice period (days):

Either party may terminate this Agreement for material breach if the breaching party fails to cure such breach within the notice period set forth above. Termination shall be without prejudice to any accrued rights or obligations.

CONFIDENTIALITY

Each party agrees that all non-public commercial, financial, operational, pricing, routing, and customer data disclosed in connection with the Revised Services (Confidential Information) shall be held in strict confidence and used solely for performance of this Agreement. Confidential Information shall not be disclosed to third parties except to employees, contractors, or agents who have a need to know and who are bound by confidentiality obligations at least as protective as those set forth herein.

Confidentiality obligations shall survive termination of this Agreement for a period of three (3) years, except for trade secrets which shall be protected for as long as they qualify as trade secrets under applicable law.

Parties acknowledge and agree to the confidentiality provisions herein.

LIABILITY, INDEMNITY, AND INSURANCE

Carrier shall maintain insurance customary for the industry and adequate to cover loss or damage arising from the performance of the Revised Services. Carrier shall indemnify, defend, and hold harmless Shipper from any claims, liabilities, losses, or expenses arising out of Carrier's negligent performance, willful misconduct, or breach of this Agreement.

Except in cases of gross negligence or willful misconduct, the parties' aggregate liability for direct damages under this Agreement shall be limited to the amounts actually paid or payable under this Agreement for the specific shipment(s) giving rise to the claim.

FORCE MAJEURE

Neither party shall be liable for delay or failure to perform due to causes beyond its reasonable control, including but not limited to acts of God, strikes, governmental actions, or transportation interruptions. The affected party shall notify the other promptly and take reasonable steps to mitigate the impact.

GOVERNING LAW AND DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of without regard to its conflicts of law principles. The parties shall first attempt to resolve disputes by good-faith negotiation, and if unsuccessful, submit to binding arbitration in the county specified by the governing law state, unless the parties mutually agree otherwise in writing.

AMENDMENTS; ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior oral or written representations, proposals, or agreements concerning the revisions described herein. No amendment or waiver shall be effective unless in writing and signed by authorized representatives of both parties.

MISCELLANEOUS PROVISIONS

If any provision of this Agreement is held invalid or unenforceable, the remainder of the Agreement shall remain in full force and effect. Neither party may assign this Agreement without the prior written consent of the other, except to an affiliate or in connection with a sale of substantially all assets.

Attachments and exhibits incorporated by reference (describe):

Shipper / Client:

By:

Date:

Carrier / Service Provider:

By:

Date:

What a Shipping Revision Agreement Is and when it applies

A Shipping Revision Agreement is a written contract that documents changes to previously agreed shipping terms between seller and buyer or between carrier and shipper. Typical revisions include delivery date changes, address corrections, carrier substitutions, package quantities, pricing adjustments, and special handling instructions. The agreement records the parties involved, revised obligations, cost allocation, risk of loss, and any deadlines for acceptance. It can be executed as a standalone amendment or an addendum to an existing sales contract, bill of lading, or purchase order, and should specify effective date and governing law clearly.

Why formalizing shipping changes matters

A Shipping Revision Agreement lets parties formally change previously agreed shipping terms while documenting obligations, costs, and risk allocation. It reduces disputes by recording revised addresses, delivery windows, carriers, pricing, and required approvals, providing a clear record for logistics, billing, and legal compliance.

Typical users and roles for this agreement

Typical users include procurement, logistics, carrier operations, and contract administrators who must authorize and document shipping changes.

Shippers and sellers managing order changes, coordinating revised delivery terms and cost allocation with buyers and carriers.
Carrier operations and third-party logistics providers validating acceptance, confirming new pickup windows, and adjusting manifests or routing.
Legal and contract teams reviewing amendments for liability allocation, indemnity implications, and the governing law clause.

Use by finance or accounts payable ensures billing reflects revised charges and supports retention for audit and dispute resolution.

Core components to include in a professional revision

Core elements of a Shipping Revision Agreement document the parties, revised obligations, cost shifts, delivery terms, authorization, and execution details required to effectuate the amendment.

Parties

Identify buyer, seller, carrier, and any freight forwarder with full legal names, addresses, and contact details to ensure clear notice and contract responsibility.

Revision Scope

Describe precisely what changes are made (dates, addresses, quantities, carrier) and reference the original contract, purchase order, or bill of lading being amended.

Pricing & Fees

Specify any change in freight charges, who pays additional costs, and whether previously invoiced amounts will be adjusted, credited, or rebilled.

Delivery & Risk

State revised delivery windows, Incoterms or risk of loss allocation, and any new inspection, packaging, or special handling requirements.

Authorizations

List individuals authorized to approve the revision by name, title, and contact information; include internal approval references when applicable.

Execution

Provide signature blocks, effective date, and governing law clause; record method of execution (electronic signature, notarization, or in-person signing).

Step-by-step: execute a Shipping Revision Agreement

Follow these steps to prepare and execute a Shipping Revision Agreement so revisions are accepted and recorded without operational delays.

01

Draft amendment: Reference original contract and list precise revisions.
02

Obtain approvals: Secure internal and counterparty sign-offs before issuing.
03

Sign and date: Execute using agreed signature method and record date.
04

Distribute copies: Send signed copies to logistics, finance, and carrier.

Typical workflow for issuing and accepting a revision

A predictable workflow reduces turnaround: prepare the amendment, route to approvers, collect signatures, and confirm carrier acceptance.

Prepare document: Draft clear, itemized changes.
Route for approval: Send to named approvers in order.
Collect signatures: Use eSignature or wet signature.
Confirm carrier: Obtain carrier acceptance and update tracking.

How to configure an electronic revision workflow

Set up the digital workflow so authentication, conditional fields, and notifications match your operational and compliance needs.

Field	Configuration
Authentication Method	Email link \| SMS code optional \| KBA where required
Conditional Fields	Show charge adjustment fields only if fees change
Signature Order	Sequential for approvals; parallel for concurrent acceptance
Audit Trail	Enable timestamps, IP logs, and signer attribution

Delivering and storing signed revisions across systems

Deliver Shipping Revision Agreements via multiple platforms; choose integrations that match existing systems and security requirements.

Salesforce integration: Bi-directional updates and record linkage
NetSuite and ERP: Automatic invoice and order adjustments
Cloud storage: Secure archival with access controls

Common timelines and processing expectations

Timelines vary by contract terms; include clear acceptance windows and notification deadlines to prevent misunderstandings.

Acknowledgment timeframe:

Confirm acceptance within 24–48 hours where urgent.

Effective date rules:

Effective upon last signature unless otherwise stated.

Carrier acceptance deadline:

Carrier must confirm new pickup within stated window.

Rejection/objection window:

Allow 3 business days to dispute changes.

Record retention guidance:

Retain executed revisions per company policy and law.

Common errors to avoid when preparing revisions

Failing to reference the original contract or purchase order, which can create ambiguity about which terms are being amended and invite disputes over intent.
Omitting an effective date or signature date, leaving parties uncertain about when revised obligations and liabilities begin to run.
Not specifying who pays additional freight or expedited charges, resulting in billing disputes and delayed deliveries while parties negotiate.
Using vague language like 'as soon as possible' instead of clear dates or windows, which complicates carrier scheduling and performance measurement.

Penalties and legal risks from incorrect revisions

Tax and reporting fines: $60–$330 per incorrect 1099 form

Intentional disregard: $660+ per form, no cap

I-9 paperwork penalties: $281–$2,789 per violation

Backup withholding: 24% withholding for missing TINs

Carrier refusal risk: Carrier may reject amended pickup

Contract disputes: Unclear revisions increase litigation risk

eSignature vendor pricing and key capabilities relevant to shipping revisions

Comparison of common eSignature vendor pricing and key capabilities relevant when executing Shipping Revision Agreements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Practical scenarios where a Shipping Revision Agreement helped

These two scenarios illustrate typical operational problems resolved by a documented shipping revision.

Case Study 1

A mid-size online retailer issued a Shipping Revision Agreement after a supplier shipment delay caused stock shortages.

They recorded revised delivery and cost allocation.
By documenting the changes and obtaining electronic signatures, they avoided invoice disputes, updated inventory arrival estimates, reduced expedited freight use, and provided customer service teams with definite arrival dates to reduce support tickets.

Case Study 2

A manufacturer changed carrier and consolidated multiple partial shipments into one revised delivery.

The revision adjusted freight responsibility and delivery window.
Executing a single signed amendment aligned the manufacturer, buyer, and carrier, eliminated redundant pickups, and simplified invoice reconciliation and insurance claims when transit damage occurred.

Practical tips to prepare accurate, enforceable revisions

Apply consistent drafting, approvals, and storage practices so shipping changes are less likely to cause disputes or billing errors.

Draft with precision

Use specific dates, addresses, item identifiers, and freight terms; avoid ambiguous language such as 'as soon as possible' or 'reasonable time.'

Document approvals

Record names, titles, and contact details for approvers; require explicit written or electronic authorization from those with contracting authority.

Match billing entries

Coordinate with finance to ensure revised charges are reflected on invoices, credits, or purchase order modifications to prevent duplicate payments.

Preserve audit trail

Retain signed copies, timestamped audit logs, and carrier acknowledgements to support dispute resolution and insurance or customs claims.

Frequently asked questions about Shipping Revision Agreements

Answers to common questions about validity, notarization, carrier acceptance, revocation, and digital signing practices.

Need help? Contact support

Are electronic signatures valid?
Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes where adopted; ensure intent, consent, attribution, and record retention requirements are met.
Is notarization required?
Not typically for commercial shipping revisions; notarization is only required when a specific statute or original contract requires it. Use a notary or RON if the amendment must be self-proving in a particular jurisdiction.
Can a carrier refuse an amendment?
Yes. Carriers may reject amendments that conflict with their terms or manifest requirements; obtain written carrier acceptance or a new bill of lading when necessary.
How do I revoke a revision?
Revoke only by mutual written agreement or per any termination clause in the original or revised agreement. Document revocation with signatures and distribute copies to all affected parties.
What if party names differ?
Mismatched names can render enforcement difficult. Use exact legal names matching original contracts and include DBA references if applicable to avoid ambiguity.
Do I need attorney review?
Attorney review is recommended for high-value shipments, complex liability shifts, or when revisions amend indemnity or insurance obligations; routine minor changes may not require counsel.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now