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Site Development Proposed Site Plan

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SITE DEVELOPMENT PROPOSED SITE PLAN

Developer Name:

Consultant / Engineer Name:

Recitals

WHEREAS, Developer seeks approval for the development, improvement and construction of the property described above (the "Site") in accordance with the proposed site plan and related documents; and

WHEREAS, Consultant is a licensed professional authorized to prepare civil/site development plans, engineering drawings and supporting technical reports and has been engaged to prepare the Proposed Site Plan and related submittal materials in accordance with applicable local ordinances, codes and technical standards; and

NOW, THEREFORE, in consideration of the mutual covenants set forth below, the parties agree as follows:

Scope of Work

Consultant shall prepare and deliver a Proposed Site Plan package and ancillary technical documents consistent with the requirements of the applicable permitting authority and this Agreement. Deliverables shall include, at minimum, a plan set showing: property boundaries, existing and proposed contours, building footprints, parking and circulation, points of access and egress, utility locations, stormwater conveyance and treatment features, erosion and sediment control measures, landscape plans and any permit application documents set forth in the attachments checklist. Consultant shall coordinate with Developer and respond to one formal agency review. Additional services are subject to separate agreement.

Technical Site Data

Access, Utilities, Stormwater & Landscaping

Attachments Checklist

Include copies of the following with this Proposed Site Plan submission (check all that apply):

Payment Terms

Developer shall pay Consultant the fees set forth below for the services described in this Agreement. Fees payable for additional services or revisions requested beyond the scope of work shall be billed separately at rates set forth in the attached fee schedule or by written amendment.

Unpaid amounts shall accrue interest at the lesser of the maximum rate permitted by law or from the date due until paid. Consultant may suspend work for invoices unpaid beyond thirty (30) days after written notice and shall be entitled to recover collection costs and reasonable attorneys' fees.

Term and Termination

This Agreement shall commence on the date of execution below and shall continue until completion of the Scope of Work unless earlier terminated as provided herein. Consultant shall proceed promptly upon receipt of the required deposit and required information from Developer.

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. In the event of termination, Developer shall pay Consultant for all services performed, expenses incurred, and costs committed through the effective date of termination, together with any reasonable close-out costs.

Confidentiality

Each party shall maintain in confidence all non-public technical, financial and business information disclosed by the other party in connection with this Agreement. Confidential information shall not include information that is or becomes public through no breach by the receiving party, or that is rightfully obtained from a third party without restriction. The obligations of confidentiality shall survive termination or expiration of this Agreement for a period of three (3) years.

Representations; Liability

Consultant represents that it will perform services in a manner consistent with generally accepted professional standards. Developer acknowledges that Consultant shall not be liable for delays or failure to obtain approvals from government authorities, nor for latent site conditions not reasonably discoverable without subsurface investigation. Consultant's aggregate liability for any claim arising out of this Agreement shall be limited to direct damages and shall not exceed the total fees paid to Consultant under this Agreement; in no event shall Consultant be liable for consequential, incidental or punitive damages.

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the State of , without giving effect to its conflict of law principles. This Agreement, together with any attachments and exhibits expressly incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, written or oral.

Certifications and Professional Information

By signing below, the Consultant certifies that the Proposed Site Plan has been prepared or supervised by a licensed professional and that the physical and technical information provided is, to the best of the Consultant's knowledge, accurate and consistent with professional standards.

Optional Notes

Submission

Submission Date:

Developer:

By:

Date:

Consultant / Engineer:

By:

Date:

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What a Site Development Proposed Site Plan Is

A Site Development Proposed Site Plan is a formal drawing and narrative specifying how a property will be used and altered for development. It typically shows parcel boundaries, structures, driveways, utilities, grading, stormwater controls, landscaping, setbacks, parking, and access. Authorities use the plan to evaluate zoning compliance, environmental impacts, engineering adequacy, and code conformity before issuing permits or approvals.

Why a Clear Proposed Site Plan Matters

A complete plan speeds municipal review, reduces revision cycles, and documents code compliance for permitting and financing.

Why a Clear Proposed Site Plan Matters

Who Prepares and Reviews Proposed Site Plans

Collaboration among these groups reduces rework and supports a smoother path to permits and construction financing.

  • Real Estate professionals and developers — agents, brokers, and property owners coordinating approvals and conveyances.
  • Construction and design teams — civil engineers, architects, and contractors for grading, drainage, and buildability checks.
  • Government planning and building departments — planners, zoning officers, and engineers conducting compliance review.

Step-by-Step: Preparing and Submitting a Proposed Site Plan

Follow this sequence to prepare a compliant submission and reduce back-and-forth with the permitting authority.

  • 01
    Gather Documents: Collect deeds, surveys, environmental studies, and utility maps.
  • 02
    Create Draft Plan: Draft plan showing grading, drainage, setbacks, and access points.
  • 03
    Internal Review: Have engineer/architect check code, stormwater, and ADA compliance.
  • 04
    Submit to Agency: File complete set with local planning or building department.

Essential Components of a Professional Proposed Site Plan

A complete plan anticipates reviewer questions by combining clear graphics and concise technical notes.

Title Block

Project title, owner, designer contact, sheet number, and revision history. This orients reviewers and tracks updates across resubmissions.

Site Layout

Footprint of existing and proposed structures, driveways, parking stalls, and sidewalks with dimensions and setback distances.

Topography & Grading

Existing and proposed contours, spot elevations, and grading arrows showing stormwater direction and slope percentages.

Utilities & Stormwater

Location of water, sewer, storm lines, and erosion control measures; include capacity notes and connection points.

Landscaping & Buffers

Planting schedule, screening, tree protection, and required vegetative buffers for zoning or environmental compliance.

Notes & Calculations

Zoning citations, lot coverage calculations, parking counts, and narrative describing compliance with local code and engineering standards.

Typical Review Flow for a Proposed Site Plan

Understanding the routing sequence clarifies who acts and when during the permit process.

  • Pre-Application: Optional meeting with planning staff to confirm checklist and scope.
  • Formal Submission: Submit plans and supporting documents to the permitting office.
  • Technical Review: Planning and engineering teams review for zoning, drainage, and utilities.
  • Decision & Conditions: Agency issues approval, denial, or conditional approval with required revisions.

Configuring an Electronic Submission Workflow

Set up fields and routing so reviewers receive required materials in the right order.

Field Configuration
Required Attachments Include survey, engineering calc, and drainage report
Reviewer Order Planning → Engineering → Public Works
Authentication Email link plus SMS code for external consultants
Notifications Automated emails for review status changes

Technical Considerations for eSubmission and Integrations

Ensure the chosen system provides secure storage, configurable fields, and traceable reviewer activity to meet local agency expectations.

  • File Types: PDF, DWG, DOCX, XLSX
  • Integrations: Salesforce, NetSuite, Procore, Google Workspace
  • Authentication: Email link, SMS code, or SSO

How a Proposed Site Plan Differs from an As-Built Survey

Comparing the proposed plan to an as-built survey clarifies purpose and required accuracy for each document.

Criteria Proposed Site Plan As-Built Survey
Primary Purpose design/permit record existing conditions
Timing before construction after construction
Accuracy Focus site configuration and compliance precise measurements
Deliverable Use permit review legal record/closing

eSignature Vendor Comparison for Submitting Site Plans

Price and feature differences affect per-document cost and compliance options for permit submissions. signNow is listed first for comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Trial varies Trial varies Trial varies Trial varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/yr Varies by plan Varies by plan Varies by plan

Security and Compliance Essentials for Site Plan Submissions

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Tamper-evident logs with timestamps and IP data
Certifications: SOC 2 Type II; ISO 27001
Regulatory Support: ESIGN and UETA compliance for e-signature validity
Healthcare BAA: HIPAA available with BAA when required
FDA / Records: 21 CFR Part 11 controls available on enterprise plans

Legal Risks and Common Penalties to Watch For

Incorrect Filing: Rejected application; delayed permits
Tax Reporting Penalties: 1099 penalties $60/$130/$330 or $660+ intentional
I-9 Violations: I-9 paperwork fines $281–$2,789 per violation
Signature Invalidity: Missing consent or intent may void e-signature
Notary Noncompliance: Invalid acknowledgement can block recordation
Record Retention Failures: Regulatory fines and loss of evidentiary proof

Common Mistakes When Preparing a Proposed Site Plan

  • Submitting incomplete technical reports such as drainage or traffic studies, which triggers conditional approvals and resubmittal fees.
  • Using inconsistent property identifiers across documents (address vs APN), causing agency staff to reject or misfile the application.
  • Failing to show required setbacks or easements on the plan, which results in a denial or need for variance applications.
  • Neglecting public notice or neighborhood meeting requirements where applicable, delaying council or board approvals by weeks or months.

Typical Timeframes and Processing Expectations

Review times depend on municipality workload and application completeness; expect variability across jurisdictions.

Initial Completeness Check:

Often 5–15 business days; may trigger a completeness hold.

Technical Review:

Commonly 30–90 days depending on agency and project complexity.

Public Notice Period:

Typically 14–30 days when required by local code.

Public Hearing / Decision:

Scheduling depends on board calendar; allow 4–8 weeks.

Permit Issuance:

After conditions are met; total cycle often 60–180 days.

Frequently Asked Questions About Proposed Site Plans

Answers to frequent practical and legal questions encountered during site plan preparation and submission.


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