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Site Work Contract

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SITE WORK CONTRACT

THIS SITE WORK CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between

("Contractor") and having an address at

("Owner"). having an address at

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Site work is the clearing, grubbing and filling of a property and may include foundation pad preparation, compacting and soil boring. Site work services also include, but are not limited to, cleaning and/or removing from building grounds or structures any debris resultant from any construction project (including concrete, dirt, scrap lumber, plaster drywall, and paint, adhesive products from windows, floors, ceramic tile and bathroom fixtures); site demolition; erosion control; grading; excavation; irrigating; and working with site utilities, fences, layout, and exterior concrete. Contractor shall provide all necessary site work labor and materials, and perform all site work services described above and/or as set forth in the plans and specifications signed by both Owner and Contractor (“Project”). Such plans and specifications are hereby made a part of this Contract and may contain pictures, diagrams or measurements of the work area together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

2. WORK SITE: The Project shall be constructed on the property of Owner located at

and more (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the plans or specifications, no landscaping or finish grading is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. SOIL CONDITIONS: Contractor shall have no responsibility for the condition of the soils at the Work Site. Any excavation, filling or other work required by the Owner not specified in this agreement other than the usual and customary excavation and grading shall be agreed to in a Change Order for an amount in addition to the Contract Price. Contractor shall not be responsible for any damages suffered by Owner as a result of the soil conditions at the Work Site.

6. INSURANCE: Contractor shall maintain general liability and workers compensation insurance.

7. SURVEY AND TITLE: If the Project is near the Owner's property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

8. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the plans and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

9. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

10. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

11. RIGHT TO CURE: Contractor shall have the right to cure a defect before Owner may file any action in court against Contractor. See the “Notice of Potential Claims Must be Provided within One Year" attached hereto and made a part of this Contract.

12. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

13. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party's written consent. Any such assignment shall be void and of no effect.

14. INTERPRETATION:

(a) Interpretation of Documents. The Contract, plans, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the plans, and the Contract shall control both. If work is displayed on the plans but not called for in the specifications, or if the work is called for in the specifications but not displayed on the plans, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Alaska.

15. ATTORNEYS' FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

16. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant to this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

17. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within one (1) year from the date hereof. All said defects arising after one (1) year and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

OWNER:

NOTICE OF POTENTIAL CLAIMS MUST BE PROVIDED WITHIN ONE YEAR

ALASKA LAW AT AS 09.45.881-09.45.899 CONTAINS IMPORTANT REQUIREMENTS THAT YOU MUST FOLLOW BEFORE YOU MAY FILE A COURT ACTION FOR DEFECTIVE DESIGN, CONSTRUCTION, OR REMODELING AGAINST THE DESIGNER, BUILDER OR REMODELER OF YOUR HOME. WITHIN ONE YEAR OF THE DISCOVERY OF A DESIGN, CONSTRUCTION, OR REMODELING DEFECT, BEFORE YOU FILE A COURT ACTION, YOU MUST DELIVER TO THE DESIGNER, BUILDER OR REMODELER A WRITTEN NOTICE OF ANY DESIGN, CONSTRUCTION, OR REMODELING CONDITIONS YOU ALLEGE ARE DEFECTIVE IN ORDER TO PROVIDE YOUR DESIGNER, BUILDER, OR REMODELER WITH THE OPPORTUNITY TO MAKE AN OFFER TO REPAIR OR PAY FOR THE DEFECTS.

YOU ARE NOT OBLIGATED TO ACCEPT ANY OFFER MADE BY THE DESIGNER, BUILDER OR REMODELER. THERE ARE STRICT DEADLINES AND PROCEDURES UNDER STATE LAW, AND FAILURE TO FOLLOW THEM MAY AFFECT YOUR RIGHT TO FILE A COURT ACTION. ALASKA LAW AT AS 09.45.895 CONTAINS LIMITATIONS TO THE AMOUNT OF DAMAGES THAT MAY BE RECOVERED IN A COURT ACTION FOR DEFECTIVE DESIGN, CONSTRUCTION OR REMODELING.

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What a Site Work Contract Is and why it matters

A Site Work Contract is a written agreement that defines the scope, schedule, costs, responsibilities, and acceptance criteria for earthwork, grading, utilities, excavation, paving, and related on-site construction activities. It allocates risk between owner, contractor, and subcontractors; documents required permits, inspections, and insurance; and sets payment terms including retainage and change-order handling. Properly drafted site work contracts reduce disputes by making expectations explicit, providing an enforceable basis for liens and claims, and establishing the record trail needed for permits, payments, and closeout.

Why a clear Site Work Contract protects project timelines and budgets

A clear Site Work Contract establishes scope boundaries, pricing and payment milestones, and inspection and acceptance rules that reduce ambiguity and lower the risk of schedule slippage, cost overruns, and lien disputes.

Why a clear Site Work Contract protects project timelines and budgets

Who typically prepares and signs a Site Work Contract

Common participants include owners, general contractors, specialty contractors, and design professionals; each has distinct responsibilities and signature authority.

  • General contractor or prime contractor who coordinates site operations and signs as the contracting party responsible for performance and payment.
  • Subcontractor or specialty contractor engaged for earthwork, utilities, paving, or landscaping that must accept scope, schedule, and payment terms.
  • Property owner or developer who approves budget, issues change orders, and provides access, permits, and final acceptance.

Core components to include in a professional Site Work Contract

A complete contract combines scope detail, schedule milestones, pricing and payment mechanics, insurance and bond requirements, change-order and dispute processes, and clear acceptance criteria to reduce interpretation gaps during construction.

Scope of Work

Detailed description of tasks, quantities, drawings, and technical specifications that define contractor obligations and measurable deliverables for site preparation and utilities.

Schedule

Start, milestone, and completion dates with weather allowances, critical-path tasks, and liquidated damages or time-extension procedures tied to delays.

Price and Payment

Contract sum, unit-price line items, retainage percentage, progress payment schedule, final payment criteria, and invoicing/payment timing.

Change Orders

Formal process for approving scope adjustments, pricing methods for extras or deductions, and documentation required before work proceeds.

Insurance and Bonds

Required insurance types and limits, performance and payment bond requirements, certificate-holder language, and indemnity allocation.

Acceptance and Closeout

Inspection criteria, punchlist process, record drawings, warranties, lien waivers, and final release conditions for payment retention release.

Step-by-step: completing a Site Work Contract

Follow these steps in order to prepare, approve, and execute a contract that will stand up to inspection and payment procedures.

  • 01
    Prepare draft: Collect plans, scope, and pricing before drafting the agreement.
  • 02
    Review terms: Confirm insurance, bonds, and payment schedule with finance and risk teams.
  • 03
    Obtain approvals: Get owner and contractor sign-offs and attach required permits and exhibits.
  • 04
    Execute and distribute: Sign with authorized representatives and send copies to stakeholders and permitting authorities.

Where to send, file, and distribute the executed contract

Routing the executed contract to the correct recipients and filing locations ensures enforceability, permit compliance, and proper payment processing.

  • Owner Records: Owner retains signed original and project file for warranty and payment evidence.
  • Contractor Office: Contractor keeps executed copy for mobilization, scheduling, and subcontract issuance.
  • Permitting Agency: File required contracts or bonds with local building or public works authorities if mandated.
  • Accounting: Forward final executed contract to accounts payable/receivable for payment setup and retainage tracking.

Common online workflow settings for digital execution

Configure these settings when you prepare the contract for electronic signing to match authentication, field behavior, and automation needs.

Field Configuration
Authentication Email link or SMS code for signer verification
Signature Type Allow click-to-sign or require drawn signature
Bulk Send Enable for issuing identical contracts to many recipients
API / Templates Use templates and API for consistent, automated deployments

Digital signing and technical requirements for e-submission

Ensure the eSignature platform supports required security, authentication, and integrations before sending contracts for signature.

  • Authentication: Email, SMS, or stronger multi-factor
  • Integrations: Salesforce, NetSuite, Procore, Google Workspace
  • File formats: PDF, DOCX, or template-based exports

eSignature vendor pricing and capability snapshot for Site Work Contracts

Quick pricing and capability comparison to help match eSignature features with contract and compliance needs; signNow appears first by design.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Essential information fields every Site Work Contract should capture

Parties: Full legal names
Project Location: Street, city, state, ZIP
Scope Reference: Plans and spec IDs
Contract Sum: Lump sum or unit prices
Insurance Details: Limits and certificate
Signatures: Authorized signer and date

Common mistakes people make when preparing Site Work Contracts

  • Vague scope descriptions that force reliance on costly change orders and adversarial interpretations.
  • Omitting explicit testing and acceptance criteria for compacted soils, drainage, and utility tie-ins.
  • Failing to include retainage amounts or procedures for release, causing payment disputes at closeout.
  • Using inconsistent party names or contact details that complicate lien notices and insurance claims.

Primary penalties and legal risks tied to incomplete or incorrect contracts

Payment Disputes: Delayed or withheld payments
Mechanic's Lien: Exposure for unpaid work
Tax Reporting: IRC §6721 penalties applicable
Insurance Gaps: Coverage denial risk
Delay Claims: Liquidated damages exposure
Unenforceable Terms: E-sign exceptions may apply

Typical contract dates and deadline expectations

Track these dates to meet mobilization, payment, inspection, and closeout obligations that affect permits and payments.

Effective Date:

Date contract obligations begin; triggers notices and scheduling

Commencement Date:

Date work may start; often subject to permit issuance

Milestone/Substantial Completion:

Date for primary scope completion and reduced retainage

Final Completion:

All punchlist items closed and final payment due

Payment Application Deadline:

Invoice submission window for progress payments

Key project milestones from contract award to final closeout

Sequence the milestones below to maintain a clear project timeline from award through final acceptance and record delivery.

01

Contract Award

Execute agreement and issue notice to proceed

02

Mobilization

Site setup, traffic control, and initial inspections

03

Major Works

Excavation, utilities, grading, and paving activities

04

Closeout

Final inspections, as-built delivery, and retainage release

Frequently asked questions about Site Work Contracts and e-signing

Answers to common legal, procedural, and technical questions when preparing, signing, and storing site work contracts.


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