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SME Loan Application Form

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SME LOAN APPLICATION FORM (FOR INDIVIDUAL / SOLE PROPRIETORSHIP)

REFERRAL INFORMATION

Unit / Branch

Developer

Broker / Referrer

Program / Promotion

Date

Account Officer / Others

BORROWER'S INFORMATION

Name (First, Middle, Last)

Gender

TIN

SSS / GSIS No.

Date of Birth

Place of Birth

Mother's Maiden Name

Father's Name

Present Address

Permanent Address

Previous Address

Residence Phone No.

Office Phone No.

Fax No.

Mobile No.

Email Address

Home Ownership

Civil Status

No. of Dependents

Citizenship

SPOUSE'S INFORMATION

Name (First, Middle, Last)

Date of Birth

Place of Birth

Citizenship

TIN

SSS / GSIS No.

Office Phone No.

Mobile No.

Prepaid / Postpaid

Email Address

LOAN INFORMATION

Loan Amount

Term

Fixing Period

Loan Purpose

WORKING CAPITAL




CAPEX (Core Assets)





INVESTMENT (Non-Core Assets)



COLLATERAL INFORMATION

Type of Collateral

Use of Collateral

TCT / CCT No.

Contact Person

Present Registered Owner

Contact No.

Property Address

EMPLOYMENT / BUSINESS INFORMATION

Borrower

Employment Type









Business Type




Employer / Business Name and Address

Phone No. / Fax No.

Email Address

Nature of Business

Years of Employment / Business

Position / Title

Spouse

Employment Type









Business Type




LOAN ADMINISTRATOR (if OFW or IMMIGRANT)

Name (First, Middle, Last)

Date of Birth

Citizenship

Address

Zip Code

Relationship to Borrower

Contact No.

Name of Spouse

Date of Birth

Contact No.

TRADE REFERENCES

Major Customers

Major Suppliers

INCOME DETAILS

Gross Monthly Income

Other Monthly Income

Total Monthly Income

Combined Gross Monthly Income

Borrower / Spouse Monthly Expenses

Rentals

Loans and Credit Cards

Other Expenses

FINANCIAL INFORMATION / BANK RELATIONSHIP

Deposits

Loans

UNDERTAKING

The Borrower hereby certifies that the information contained herein is/are true and correct and shall form part of the loan documents and the signatures indicated herein are genuine.

The Borrower authorizes BDO to obtain relevant information as it may require concerning this application from other institutions/persons.

The Borrower agrees that this loan application shall be subject to BSP circulars, rules, regulations and policies of BDO and undertake to comply with/submit all the loan requirements.

The Borrower hereby waives confidentiality of client information and authorizes BDO to conduct verification, appraisal, disclosure, and other actions related to the loan application.

Any payment of bank fees should only be through a BDO branch. Payments made other than through a BDO branch shall not be honored or recognized.

In case of disapproval, the Borrower understands that BDO is under no obligation to disclose the reason/s for such disapproval.

The Borrower further certifies that the proceeds of the loan, if this application is approved, will be used solely for the purpose stated in this application.

The Borrower hereby authorizes BDO to send notices and announcements regarding the loan application and approved/availed loan through email, SMS, and other communication channels.

Signature of Borrower over Printed Name

Date

Signature of Spouse / Co-Borrower / Co-Maker over Printed Name

Date

CREDIT CARD

By signing in this section, the Borrower agrees that this shall serve as the Borrower's application for issuance of BDO Credit Card/s.

The Borrower understands that the issuance of a BDO Credit Card shall be subject to credit evaluation and discretion of BDO.

The Borrower agrees that in case of issuance of two or more BDO Credit Cards, BDO may give a separate Credit Card Limit or a consolidated Shared Credit Card Limit.

Signature of Borrower over Printed Name

Date

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What the SME Loan Application Form Is and when you need it

The SME Loan Application Form collects standardized details lenders use to evaluate small and medium enterprise credit requests. It typically records business identity, ownership, revenue and cash flow figures, purpose of funds, collateral and credit history, plus attestation and authorizing signatures. Lenders use the form to begin underwriting, order credit reports, and set terms; borrowers provide supporting financial statements, tax returns, and ownership documents. Accurate, complete forms reduce processing delays and form the basis for any subsequent loan agreement or promissory note.

Why a well-prepared SME Loan Application Form matters

A complete, accurate application speeds underwriting, lowers the chance of additional document requests, and helps lenders make pricing and approval decisions based on reliable financial data.

Why a well-prepared SME Loan Application Form matters

Who prepares and signs SME loan applications

Typical participants who complete or review the loan application include company owners, finance officers, loan officers, and legal counsel.

  • Business owner or CEO completes business and ownership sections and certifies accuracy.
  • CFO or finance director supplies financial statements, projections, and tax return attachments.
  • Loan officer or broker reviews, verifies data, and submits to underwriting on the lender's behalf.

Roles vary by business size; larger SMEs use delegated finance teams while smaller businesses often rely on owners or external advisors.

Step-by-step: completing the SME Loan Application Form

Complete the form in logical order: business details, ownership, financials, loan purpose, collateral, attestations, and signatures; attach supporting documents as indicated.

  • 01
    Business Details: Enter legal name, DBA, EIN, and registration state.
  • 02
    Ownership: List all owners with percentage and SSN or EIN as required.
  • 03
    Financials: Attach 2–3 years of financials and last two tax returns.
  • 04
    Signatures: Authorized signers must sign and date in required blocks.

Required data elements at a glance

EIN / TIN: Employer ID or taxpayer ID
Legal entity: Registered business name
Ownership: Owners and percentages
Financials: Balance sheet, P&L
Requested amount: Loan dollar sum
Signatures: Authorized signer names

Key components of a professional application package

A lender-grade application pairs the completed form with specific exhibits and clear attestations so underwriters can verify eligibility quickly.

Executive summary

One-page description of the business, funding purpose, and how proceeds will be used; helps underwriters assess intent before deep financial review.

Financial statements

Most lenders require 2–3 years of audited or reviewed financials plus recent interim statements to evaluate cash flow and debt service capacity.

Tax returns

Business and personal tax returns for owners for the requested period; used to validate income and reconcile financial statements.

Collateral schedule

Itemized list of assets offered as security, with values, serial numbers, and evidence of ownership when applicable.

Personal guarantees

Signed guaranty forms for required owners or principals showing consent to be personally liable if required by lender.

Certifications

Attestations about accuracy, no undisclosed litigation, and authorization to pull credit and verify information.

Configure an online workflow for the SME loan application

Set up templates, signer roles, and automated routing to reduce manual handoffs and ensure every required field is completed.

Field mapping Pre-map form fields to database entries for auto-fill
Signer order Specify role-based signing sequence and required approvers
Authentication Enable email, SMS code, or multi-factor authentication
Reminders Set automated reminders for unsigned documents
Integrations Connect to CRM, accounting, or document repositories

Typical electronic submission flow for lenders and borrowers

An e-submission workflow moves the form from preparer to signer to underwriter with secure tracking and an immutable audit trail.

  • Upload: Lender or broker uploads the application and attachments
  • Place fields: Map signature, date, and data fields for each signer
  • Send to signers: Distribute via email link or secure portal
  • Track and store: Capture timestamps, IP, and store final PDF with audit log

Platform and file requirements for eSubmission

Use a platform that supports common file types, audit trails, and strong signer authentication when handling loan applications.

  • File formats: PDF/A, DOCX, and scanned images supported
  • Authentication: Email, SMS code, or advanced ID verification
  • Integrations: CRM, accounting, and document storage connectors

Typical timelines and processing expectations

Processing times vary by lender and loan type; anticipate submission review, underwriting, and closing stages with distinct timeframes.

Initial completeness check:

1–5 business days depending on lender workload

Underwriting review:

3–15 business days based on complexity

Credit decision:

Often within 5–20 business days

Documentation and closing:

1–3 weeks after approval for signing and funding

Funding:

Funds typically disbursed within 1–5 business days of final documents

Key milestones from application to funding

Track major milestones so teams can coordinate documentation, collateral perfection, and closing logistics effectively.

01

Application submitted

Lender receives full application and attachments for intake review.

02

Underwriting

Lender verifies financials, credit, and collateral; requests clarifications if needed.

03

Approval decision

Lender issues commitment letter, conditions, and pricing terms.

04

Closing and funding

Final documents signed, lien filings completed, and funds disbursed to borrower.

Common mistakes that delay SME loan applications

  • Submitting unsigned or partially signed forms which stops processing and requires rework.
  • Mismatched business names or EINs between application and supporting documents causing verification failures.
  • Incomplete financial statements or missing tax returns that force manual requests and extend underwriting time.
  • Failing to disclose existing liens or material litigation, which can lead to conditional approvals or denials.

Risks and consequences of incorrect or incomplete applications

Rejection or delay: May require resubmission
Higher pricing: Lenders may charge higher rates for informational gaps
Binding representations: False statements can breach loan covenants
Backup withholding: Incorrect TIN can trigger 24% withholding
Legal exposure: Misrepresentation risks civil liability
Credit impact: Multiple hard pulls can lower credit scores

Real-world examples: how organizations use digital loan applications

Two brief examples illustrate how digital workflows reduce turnaround time and improve compliance for SME lenders and borrowers.

Optica Ventures LLC

Optica centralized application intake using digital templates to reduce duplicative entry.

  • The interface was easy for internal teams.
  • Optica reported fewer incomplete submissions and faster underwriting handoffs after adopting a structured, auditable digital intake process that preserved original attachments and signer audit trails.

Martin Properties

A small real estate firm shifted to online forms and eSignatures to close faster.

  • Execution worked on mobile.
  • Martin Properties processed applications and executed documents remotely with consistent compliance and security controls, allowing the firm to close financings without in-person meetings while maintaining signed record integrity.

How the SME Loan Application Form compares to related documents

Compare common document types to understand which form to use at each stage of a financing transaction.

Document When to use Primary purpose
Loan Application Form pre-approval request collect applicant data
Term Sheet pre-closing outline summarize terms
Promissory Note post-approval create payment obligation
Commercial Loan Agreement closing document set covenants and remedies

eSignature vendor pricing and feature snapshot for loan application workflows

Compare starting prices and core features relevant to SME loan application processing. Pricing reflects common annual billing plans and feature availability across vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium+) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Practical tips for accurate and efficient completion

Follow these best practices to minimize delays and ensure your application meets underwriting standards.

Prepare attachments in advance
Compile financial statements, tax returns, ownership documents, and collateral evidence before form completion to ensure all uploads are available and formatted per lender guidance.
Use consistent legal names and IDs
Match entity names and EIN/TIN exactly to state filings and IRS records to avoid identity mismatches that can block credit checks or delay approval.
Leverage templates and conditional fields
Use template fields and conditional logic in online forms to show only relevant sections, reduce signer confusion, and prevent incomplete submissions.
Document consent and disclosures
Include required consumer-facing disclosures and record evidence of consent to electronic records to comply with ESIGN (15 U.S.C. ch. 96) and UETA where applicable.

Frequently asked questions about SME Loan Application Forms

Answers to common questions about requirements, signatures, and electronic submission for SME loan applications.


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