Parties
Identify the provider and host with full legal names, addresses, contact persons, and authorized signers. Specify whether the provider is a franchisee, independent contractor, or corporate entity to clarify tax and liability treatment.
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Soccer Shots Memorandum of Agreement
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What the Soccer Shots Memorandum of Agreement Is
Why a Clear Memorandum Protects Both Parties
The Soccer Shots Memorandum of Agreement clarifies responsibilities, reduces scheduling and billing disputes, and documents safety and insurance obligations. It protects both the program provider and the host by setting enforceable terms and a clear framework for cancellation, substitution, and performance expectations.
Who Typically Uses This Memorandum
Organizations and individuals who arrange on-site Soccer Shots programs complete this memorandum, including franchise operators, site coordinators, and program managers.
- Soccer Shots franchise operators coordinating schedule, staffing, and insurance with host sites.
- School or daycare administrators arranging extracurricular or enrichment programming during school hours.
- Community center managers and recreation directors overseeing facility use and participant registration.
Review signatures and insurance proof with legal or risk staff before executing to ensure compliance and coverage.
Typical Signers and Their Roles
Program Director
A Program Director at a host site uses the memorandum to confirm session dates, participant limits, and on-site responsibilities. They verify insurance certificates, coordinate space allocation, and ensure that background check policies meet organizational requirements before approving provider access.
Franchise Owner
A Franchise Owner executing the agreement outlines payment terms, cancellation policy, staffing obligations, and reporting requirements. They use the document to standardize offerings across locations, protect brand safety, and set clear remedies for breaches or repeated no-shows.
Core Sections to Include in Your Memorandum
Term
State the effective date, initial term length, renewal options, notice periods for non-renewal, and any automatic renewal mechanics. Tie start date to first scheduled session or receipt of deposit.
Services
Detail program scope including curriculum, age brackets, coach-to-child ratios, equipment responsibilities, session length, maximum roster size, and standards for substitutions or make-up classes and progress reporting and incident reporting protocols.
Payments
Specify program fees per session or term, deposit requirements, invoicing schedule, accepted payment methods, late payment penalties, and procedures for refunds or credits due to cancellations.
Liability
Allocate responsibility for injuries, property damage, and supervision. Require general liability and abuse/ molestation coverage levels, name host as additional insured, and outline indemnity and hold harmless clauses.
Termination
State termination rights for material breach, insolvency, repeated no-shows, or safety violations. Include required notice periods, cure windows, and arrangements for prorated refunds and equipment retrieval procedures.
Step-by-Step: Complete and Execute the Memorandum
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01Prepare Parties: Enter full legal names and contact details for both parties.
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02Define Services: Describe scope, age groups, session frequency, and location.
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03Confirm Insurance: Attach certificate of insurance naming host as certificate holder.
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04Sign and Date: All parties sign, date, and retain copies for their records.
How Signing and Distribution Typically Works
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Upload Document: Add final draft to chosen signing platform or prepare printed copies.
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Assign Signers: Specify signer roles, order, and required fields for each party.
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Authenticate: Use email, SMS code, or higher authentication as needed.
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Distribute Records: Provide each party a signed copy and store originals securely.
Suggested Online Workflow Settings
| Field | Configuration |
|---|---|
| Signer Authentication | Email link by default; SMS code optional. |
| Field Types | Signature, initial, date, checkbox, and text fields. |
| Conditional Logic | Show backup field if parent consent unchecked. |
| Notification Routing | Notify provider and host after final signature. |
Platform and Integration Considerations
Platforms and delivery methods for signing and storing the Soccer Shots Memorandum of Agreement electronically.
- Document Formats: PDF, DOCX, or printable paper copies
- Integrations: Works with Salesforce, NetSuite, Google Workspace
- Storage Options: Cloud storage with access controls
Common Deadlines and Contract Dates
Effective Date:
MM/DD/YYYY; ties to first delivered session.
Invoice Due:
Net 30 from invoice date unless specified otherwise
Insurance Expiry:
Provide renewed certificate before policy expiration date.
Background Checks:
Completed prior to coach onboarding and first session.
Termination Notice:
Provide written notice per agreement terms (commonly 30 days).
Practical Tips to Reduce Errors and Delays
Use clear names and authorized signers
Enter legal entity names exactly as registered. Confirm signatory authority and titles before signing; require corporate resolution when necessary. Mismatched names or unauthorized signatures can render provisions unenforceable or trigger insurance disputes during claims.
Attach certificates and background checks
Require current insurance certificates naming the host as additional insured and attach coach background check confirmation. Store redacted background summaries for privacy while retaining full verification records per organizational policy and legal requirements.
Define makeup and cancellation policies
Set clear rules for cancellations and make-up sessions, including thresholds for weather closures and minimum enrollment to run classes. Specify credit, refund, or rescheduling procedures to avoid billing disputes.
Review insurance limits and coverage annually
Confirm that liability and abuse coverage meet host requirements each year and before season start. Require updated endorsements and certificates to avoid lapse-related claim denials and to maintain contractual protections.
Common Preparation Pitfalls
- Failing to specify insurance limits or certificate holder that leaves host exposed and complicates claims when an injury or property damage occurs during program sessions.
- Using ambiguous scheduling language that omits makeup session rules, resulting in disputes over cancellations, credits, and holiday closures between provider and host.
- Not defining participant eligibility or supervision expectations can create safety gaps and potential liability for both parties during practices and games.
- Leaving termination notice periods vague undermines operational planning and may prevent timely reallocation of facility time and staffing resources.
Risks and Consequences of an Incorrect Agreement
Liability Exposure:
Unclear indemnity shifts risk
Insurance Gaps:
Missing certificates increase claim denial
Payment Disputes:
Ambiguous fees cause collections issues
Regulatory Noncompliance:
HIPAA or youth safety gaps
Program Interruptions:
No cancellation terms delays rescheduling
Enforceability Risk:
Improper signatures may void clauses
Real-World Examples of Use
School Partnership
A suburban elementary school executed the Soccer Shots Memorandum to host after-school classes and coordinate space, insurance, and staffing with a local franchise operator.
- Resulted in predictable scheduling and billing.
- The signed agreement required proof of liability and background checks, set a clear cancellation policy, and established invoicing terms. When weather canceled a session, the memorandum’s makeup clause allowed orderly rescheduling without disputes between the school and provider.
Community Center
A municipal community center used the memorandum to formalize space rental, coach access, and participant waivers for a multi-session summer program run by Soccer Shots.
- Cleared responsibilities and reduced claims.
- The center required additional insured status on the provider’s policy and a signage plan for participant pickup. Having those items attached as exhibits to the memorandum simplified risk review and expedited board approvals.
Baseline Pricing and Feature Comparison
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Finalizing, Saving, and Sharing the Executed Agreement
Download Options
Export the signed agreement as a flattened PDF for recordkeeping, produce a DOCX for editable templates, and create a PDF/A copy if your organization requires archival format compliance for long-term retention.
Version Control
Maintain version history with timestamps and signer audit trails. Record amendments as separate exhibits and avoid overwriting executed originals to preserve enforceability and evidentiary integrity.
Attachments
Attach insurance certificates, coach background check summaries, curriculum outlines, consent waiver forms, and facility use permits to the agreement so all supporting proof travels with the signed contract.
Storage Best Practices
Store originals in a secure cloud repository with role-based access, regular backups, encrypted at rest, and export schedules to meet retention policies and audit requests.
Frequently Asked Questions about the Memorandum
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Can this agreement be signed electronically?
Yes — electronic signatures that meet intent, consent, attribution, and retention criteria are legally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA statutes. Exceptions exist for wills, certain court filings, and other statutorily excluded documents.
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Do I need notarization or witnesses?
Not usually for simple service agreements; notarization and witnesses are only required where statute or host policy demands them. Remote online notarization may be available per state rules; verify local notary and witness requirements before execution to ensure formality.
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What records should I retain and for how long?
Retain the signed agreement and invoices for at least three years to meet IRS recordkeeping (IRC §6501(a)); retain any health information for six years per HIPAA (45 CFR §164.530(j)). Consider longer retention for real estate or state-specific rules.
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Are electronic signatures admissible in court?
Yes. ESIGN and UETA treat electronic signatures as equivalent to handwritten signatures when legal validity tests are met. Courts generally admit e-signed records with intact audit trails showing signatory intent, attribution, and integrity of the record.
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How do I attach supporting documents like insurance?
Attach insurance certificates, background check confirmations, and waivers as exhibits referenced by the memorandum. Ensure each exhibit is labeled, dated, and stored with the signed agreement. For e-signature, include PDFs and preserve the attachment relationships in the audit trail.
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Can signNow be used to sign this agreement?
Yes. signNow supports executing and storing agreements in compliance with ESIGN and UETA and maintains SOC 2 Type II, ISO 27001, and HIPAA controls (BAA available). It offers PDF and DOCX support, audit trails, and options for multi-factor signer authentication.
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