Visual Specs
Image/video dimensions, aspect ratio, and file format guidance to meet Instagram requirements and preserve image quality.
Using a template reduces errors, speeds production, and ensures required disclosures and identifiers are present. It helps maintain compliance with endorsement, privacy, and accessibility rules while preserving post consistency across accounts and campaigns.
Templates reduce back-and-forth, clarify ownership, and make review steps visible to each stakeholder.
Image/video dimensions, aspect ratio, and file format guidance to meet Instagram requirements and preserve image quality.
Primary text limited by platform character norms, voice guidance, and optional callout lines for accessibility or important disclaimers.
Recommended hashtag set, maximum count suggestions, and notes on branded vs. topical tags for discoverability.
List of accounts to mention, partner tags, and product-tagging instructions for shopping-enabled posts.
Required sponsor or affiliate disclosure language and notes on intellectual property attribution when applicable.
Preferred posting window, timezone, and platform-specific scheduling notes for multi-account campaigns.
| Field | Configuration |
|---|---|
| Caption Field | Map to scheduler caption input; support 2,200 characters |
| Media Upload | Enforce file types (JPEG, PNG, MP4) and max size |
| Disclosure Check | Require checkbox before approval for sponsored posts |
| Alt Text | Populate accessibility field for publishing APIs |
Ensure the selected method supports required disclosures, media formats, and any partner tagging prior to publishing.
Final assets due 48–72 hours before publish
Allow at least 24–48 hours for compliance review
Request sign-off 72 hours before publish
Queue posts 24 hours ahead to avoid API rate issues
Monitor engagement and takedown risk for 7 days
Caption and media finalized, ready for review
Legal confirms disclosures and permissions
Post scheduled via chosen tool or API
Track initial engagement and issues
A broker posts a property highlight using standardized photo carousel and caption
A clinic shares public health information with approved visuals
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |