License Grant
Describe permitted users, scope (single-tenant vs multi-tenant), usage restrictions, and limits such as API call or seat allowances in precise terms to avoid scope disputes.
A well-drafted SaaS Contract clarifies expectations about uptime, data ownership, security, and liability, reducing disputes and operational risk. It also establishes the legal basis for electronic execution under federal and state e-signature frameworks such as the ESIGN Act (15 U.S.C. ch. 96) and the Uniform Electronic Transactions Act (UETA).
Different roles interact with a SaaS Contract at various stages: procurement and legal draft, IT/security review, finance approval, and executive sign-off.
Final signing authority varies by organization but typically rests with legal counsel, a designated officer, or a delegated procurement signatory.
The General Counsel or delegated lawyer typically approves legal terms and signs for liability and IP commitments. They confirm the agreement fits corporate policy and that signature authority is documented in corporate records.
The CFO or an authorized finance officer signs to bind payment, billing, and budgetary obligations. Their sign-off confirms fee schedules, invoicing cadence, and any customer credit terms.
Describe permitted users, scope (single-tenant vs multi-tenant), usage restrictions, and limits such as API call or seat allowances in precise terms to avoid scope disputes.
Set measurable uptime targets, maintenance windows, credit remedies, and reporting obligations for outages and performance monitoring.
Specify encryption, access controls, breach notification timings, BAA terms where applicable, and obligations for handling regulated data subject to HIPAA or other laws.
Define support tiers, response and resolution timeframes, patching policies, and how updates or upgrades are delivered and communicated.
Explain pricing model (subscription, per-user, consumption), billing cadence, taxes, late fees, and any usage metering or reconciliation process.
Include termination rights, data return or deletion procedures, export formats, and any transition assistance with associated fees and timelines.
| Field | Configuration |
|---|---|
| Signature Field | Assign to specific signer with required date |
| Authentication | Use email link or SMS code |
| Conditional Fields | Display based on prior answers |
| Reminder Settings | Auto-reminders and expiration dates |
Choose a platform that supports the authentication, audit trail, and integrations your contract workflow requires.
Ensure the chosen solution preserves a tamper-evident audit trail, supports required compliance frameworks, and can export signed records in standard formats.
Date obligations begin (MM/DD/YYYY).
Invoice due within stated net terms.
Notice required to decline renewal.
Advance written notice required to terminate.
Deadline for returning or deleting customer data.
Prepare full draft with exhibits and security appendices.
Exchange redlines and finalize SLA metrics.
Obtain authorized signatures and archive signed copy.
Deliver exit plan and data export upon termination.
| Criteria | SaaS Contract | Software License Agreement |
|---|---|---|
| Delivery Model | hosted | perpetual install |
| Support | included subscription | optional maintenance |
| Data Access | vendor controls platform | customer controls local copy |
| Updates | automatic updates | customer-managed updates |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
The interface is simple and easy-to-use for our team.
API and integration simplified clinical workflows.