What evidence is acceptable

Acceptable evidence includes tax returns, sale or settlement statements, bank transfer records, probate orders, and notarized affidavits. Provide the most direct documentary link to the funds; secondary or summary documents may trigger requests for primary documents.

Can the form be completed electronically

Yes. Electronic completion is permissible under U.S. e-signature laws (ESIGN and state laws), provided intent to sign is clear, consent to transact electronically is recorded, signer attribution is established, and records are retained in reproducible form.

Is notarization required

Notarization is not universally required but may be requested by the receiving institution or by state rules for certain attestations. Check state notary and transaction-specific requirements before assuming notarization is unnecessary.

How long must records be kept

Retain the form for at least three years after the end of the customer relationship; extend retention to six years for healthcare-related items and longer where state or industry rules dictate.

What happens if information changes

If the source of funds changes materially, complete an updated form and attach new supporting documents; mark the file with versioning and the effective date of the update.

How to correct errors on a submitted form

Do not alter signed records. Request the declarant complete a corrected form, include a brief correction affidavit if necessary, and record both versions in the audit trail for transparency.

Electronic Signature
Templates
Finance
Source of Wealth Form

Source of Wealth Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

SOURCE OF WEALTH FORM

Client Name: Account/Application No.:

1. Client Identification

Client Type: Individual Company Trust Partnership Other

Legal / Registered Name

Date of Birth / Incorporation: Nationality / Jurisdiction:

Tax Identification Number Residential / Registered Address Contact Phone Email

2. Employment / Business

Occupation / Job Title Employer / Business Name Employer / Business Address Nature of Business / Industry Description of primary income sources

3. Financial Profile

Estimated Net Worth: $ Estimated Liquid Assets: $

Annual Income Range (select all that apply)

Under $50,000 $50,000 - $100,000 $100,000 - $250,000 Over $250,000

Primary banking relationships

4. Source(s) of Wealth (select all that apply and provide details)

Employment income Approx. annual amount $ Period:

Business income / sale of business Proceeds $ Date of transaction:

Inheritance Amount $ Date received:

Sale of property / real estate Proceeds $ Property description:

Investments / dividends / capital gains Estimated amount $

Gift Amount $ From:

Trust Trust name: Amount $

Litigation / settlement Amount $ Date:

Lottery / gambling winnings Amount $ Date:

Other Specify: Amount $

Provide detailed narrative of primary source(s) of wealth, including chronology and material transactions

5. Funds for Specific Transaction

Transaction / Transfer Amount: $

Purpose of funds / Intended use Expected source of funding for this transaction

6. Supporting Documentation

Documents provided (check all that apply): Payslips Tax returns Sale agreement Inheritance / will Bank statements

List other supporting documents and dates

7. Beneficial Ownership (for entities)

For corporate or trust clients, list all natural persons who ultimately own or control 25% or more, and any individual with significant control (e.g., directors, trustees). If none, state "None". Attach additional sheets if required.

8. Declarations and Certification

I certify that the information provided in this Source of Wealth Form is true, complete and correct to the best of my knowledge and belief. I agree that the institution may verify any information contained herein, including obtaining documentation from third parties, and that the institution may retain copies of relevant documents. I understand that failure to provide accurate information or to produce supporting documentation may result in delays, account restrictions, or termination of the business relationship, and may be reported to regulatory or law enforcement authorities where required by law.

I further represent that the funds described in this form are not proceeds of illegal activity, are not subject to sanctions or embargo restrictions, and that I am not acting on behalf of any person or entity whose identity has not been disclosed to the institution. I will promptly notify the institution of any material changes to the information provided herein.

By signing below I authorize the institution to make any enquiries necessary to verify this declaration and to retain records of this form and any supporting documentation for compliance, audit and regulatory purposes.

I confirm the above declarations and certify the accuracy of the information provided.

Print Name:

Signature:

Date:

Capacity (if signing on behalf of an entity):

What the Source of Wealth Form Is and When It’s Used

The Source of Wealth Form documents the origin of funds or assets for a person or entity, typically required by financial institutions, compliance teams, and legal departments to assess transaction legitimacy and regulatory risk. It records income sources, asset transfers, inheritance, business proceeds, or sale proceeds, and is used in customer due diligence, enhanced due diligence, high-value transactions, and onboarding of politically exposed persons. The form supports anti–money laundering (AML) and counter–terrorist financing checks and serves as a record that can be retained for audits and regulatory review.

Why a Source of Wealth Form Matters for Compliance and Risk Control

A clear Source of Wealth Form reduces regulatory and reputational risk by documenting how funds were acquired and linking them to accountable parties; it helps satisfy AML requirements and internal compliance policies while creating an auditable trail for future review.

Typical Users and Signers of a Source of Wealth Form

The form is completed by customers, clients, or beneficial owners and reviewed by compliance, risk, or legal teams before onboarding or large transactions.

Private banking clients providing provenance for large deposits or transfers, often during account opening or KYC refresh.
Wealth managers documenting inheritance, sale proceeds, or business exits tied to investment funding decisions.
Corporate compliance teams verifying origin of funds for high-value vendor payments or mergers and acquisitions.

Accurate completion ensures timely approvals, reduces manual follow-up, and supports regulatory reporting obligations.

Who Signs and Certifies the Form

Compliance Officer

A compliance officer certifies receipt and review of the Source of Wealth Form, confirming that identity checks and any required enhanced due diligence were completed and documented in the customer file.

Beneficial Owner

The beneficial owner or authorized signatory attests that the information provided is true and accurate under penalty of law and supplies supporting evidence such as tax returns, sale agreements, or bank statements.

Essential Data and Security Elements to Include

Full Legal Name: Exact name on ID

Date of Birth: MM/DD/YYYY format

Source Category: Salary | Inheritance | Sale

Supporting Documents: Tax returns, closing docs

Declaration: Signed attestation required

Audit Trail: Timestamp and signer IP

Common Preparation Challenges to Watch For

Incomplete documentation: missing closing statements, redacted bank statements, or partial tax records delay verification and trigger manual follow-up.
Name mismatches: differences between the legal name on ID and the name on supporting documents often require notarized affidavits or additional proofs.
Vague descriptions: using terms like 'investment proceeds' without attaching sale contracts or tax evidence increases the likelihood of an enhanced due diligence request.
Outdated information: relying on stale documents or failing to indicate the effective date of asset transfers can invalidate the form for current compliance checks.

Risks and Regulatory Consequences of Incorrect Forms

Regulatory Fines: Civil penalties possible

Transaction Delay: Processing can be suspended

Reputational Harm: Public disclosures risk reputation

Increased Scrutiny: Triggers enhanced due diligence

Tax Exposure: Incorrect reporting consequences

Account Closure: Institution may terminate relationship

Core Sections of a Professional Source of Wealth Form

A well-designed Source of Wealth Form separates identity, transaction details, documentary evidence, declarations, internal reviewer notes, and signature blocks so each element is captured cleanly and is easy to audit.

Identity

Full legal name, date of birth, national ID or passport number, residential address, and contact details for the person providing the declaration.

Transaction Summary

Description of the funds or asset, transaction date, amount or value, and relationship to the reporting party.

Source Details

Specific explanation of origin: employment income, business sale, inheritance, gift, investment liquidation, or loan proceeds, including relevant parties.

Supporting Evidence

List and attach documents such as pay stubs, tax returns, sale agreements, probate records, or bank statements that corroborate the declared source.

Declaration

Signed attestation that information is true, plus a statement about consequences for false statements and consent to verification checks.

Reviewer Notes

Internal section for compliance to record verification steps, risk scoring, and follow-up tasks with timestamps and reviewer initials.

Step-by-Step: Completing and Verifying the Form

Follow these sequential steps to collect, verify, and approve a Source of Wealth Form for a client or transaction.

01

Gather Info: Collect identity and transaction details from the declarant.
02

Attach Evidence: Upload supporting documents and label each file clearly.
03

Perform Checks: Run identity verification and AML screening as required.
04

Record Review: Compliance documents reviewer notes and finalize approval status.

How to Configure an Online Source of Wealth Workflow

Standard workflow elements help automate collection, conditional review, and evidence capture while preserving an audit trail for compliance.

Field	Configuration
Identity Fields	Required; enable auto-detection and validation
Conditional Sections	Show expanded evidence fields if amount exceeds threshold
Reviewer Assignment	Route to compliance queue based on risk score
Retention Policy	Automate retention tags per regulatory class

Typical Digital Submission and Review Flow

A digital workflow reduces back-and-forth by guiding the declarant to provide required details and evidence, then routing the completed package to compliance for verification.

Upload: Declarant uploads form and supporting documents
Auto-Checks: Platform runs identity and sanctions screening
Conditional Review: High-risk items flag for manual compliance review
Finalize: Compliance records outcome and retains audit trail

Delivery Options and Technical Requirements

Choose delivery channels that preserve integrity, provide authentication, and store an audit trail for each signed form.

PDF and DOCX Support: Accept common document formats
Two-Factor Authentication: SMS or email-based code options
Integration: Connectors for CRM and document storage

Ensure the selected platform supports secure storage, export in PDF/A, and produces a tamper-evident audit record for regulatory review.

Typical Timing and Processing Expectations

Processing time depends on evidence completeness and risk flags; set expectations for both clients and internal teams to avoid delays.

Initial Response Time:

24–72 hours for preliminary review

Standard Verification:

3–7 business days with complete evidence

Enhanced Due Diligence:

Up to 30 days for complex cases

Documentation Requests:

Allow 7–14 days for customer follow-up

Record Retention:

Follow retention policy after approval

Key Milestones in the Source of Wealth Review

Track these sequential milestones from intake through final retention to maintain a consistent audit-ready process.

01

Intake

Collect form, identity, and initial evidence for the client file.

02

Automated Screening

Run sanctions, PEP, and identity checks and record results.

03

Manual Review

Compliance assesses flagged items and requests additional evidence as needed.

04

Closure and Retention

Approve or escalate; tag record with retention schedule and store securely.

How Source of Wealth Forms Differ from Similar Disclosure Forms

Compare the Source of Wealth Form to related documents to understand scope and when each is appropriate.

Document Type	Source of Wealth	Source of Funds
Purpose	origin of assets	money movement details
Typical Evidence	tax returns, sale docs	bank transfer records
When Used	onboarding, high-value transactions	transaction monitoring
Regulatory Focus	aml provenance	transaction reporting

eSignature Platforms for Collecting and Storing Source of Wealth Forms

This comparison lists common platform differences relevant to secure collection, bulk sending, and compliance features; signNow is placed first for neutral comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	No free trial	No free trial	No free trial	No free trial
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes	Yes	No	No

Real-World Examples of Source of Wealth Documentation

Two practical scenarios demonstrate how the form and supporting evidence are applied in common situations.

Private Banking Example

A client funds a large deposit after selling rental property

The client provides the sale contract and closing statement
Compliance verifies the documents, records the transaction, and approves the account with audit notes showing review steps and dates.

Estate Settlement Example

An heir receives inheritance distributions from a probate estate

The heir supplies the probate court order and bank transfer records
Legal and compliance teams link the documents to the Source of Wealth Form and retain them per firm retention policy for audit.

Practical Tips for Accurate and Efficient Completion

Adopt these practices to reduce review cycles and meet compliance expectations while protecting sensitive information.

Collect high-quality evidence

Request clear PDF copies of source documents, require page numbering, and verify dates; poor scans or missing pages are the primary cause of delays and additional requests.

Standardize field formats

Use fixed formats such as MM/DD/YYYY for dates and USD for amounts across forms; consistent formatting enables automated parsing and reduces manual correction work.

Use conditional sections

Show additional questions when declared amounts exceed predetermined thresholds so reviewers immediately see which cases need enhanced due diligence.

Preserve audit trails

Capture signer authentication, timestamps, and IP addresses to maintain a tamper-evident record that supports regulatory inquiries and internal audits.

Frequently Asked Questions About the Source of Wealth Form

Answers to common questions about evidence, signatures, digital submission, and retention to help avoid processing errors.

Need help? Contact support

What evidence is acceptable
Acceptable evidence includes tax returns, sale or settlement statements, bank transfer records, probate orders, and notarized affidavits. Provide the most direct documentary link to the funds; secondary or summary documents may trigger requests for primary documents.
Can the form be completed electronically
Yes. Electronic completion is permissible under U.S. e-signature laws (ESIGN and state laws), provided intent to sign is clear, consent to transact electronically is recorded, signer attribution is established, and records are retained in reproducible form.
Is notarization required
Notarization is not universally required but may be requested by the receiving institution or by state rules for certain attestations. Check state notary and transaction-specific requirements before assuming notarization is unnecessary.
How long must records be kept
Retain the form for at least three years after the end of the customer relationship; extend retention to six years for healthcare-related items and longer where state or industry rules dictate.
What happens if information changes
If the source of funds changes materially, complete an updated form and attach new supporting documents; mark the file with versioning and the effective date of the update.
How to correct errors on a submitted form
Do not alter signed records. Request the declarant complete a corrected form, include a brief correction affidavit if necessary, and record both versions in the audit trail for transparency.

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