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South Carolina Odometer Statement

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BILL OF SALE OF AUTOMOBILE

To be completed upon sale of motor vehicle.

State of South Carolina

County of    $ (Purchase Price)

FOR AND IN CONSIDERATION OF the execution of a Promissory Note for $ and down payment of $ , by , (Buyer(s), to , “Seller(s)”, Seller(s) do hereby bargain and sell to Buyer(s) the following personal property:

One (1) Motor Vehicle

Make

Model

Body Type

Vehicle Identification Number (VIN)

Year

The said property I guarantee is my own and free of all claims and offsets of any and all kinds.

To have and to hold the same unto Buyer(s) and Buyer(s) executors, administrators and assigns, forever.

Seller(s) hereby covenant to and with Buyer(s) that Seller(s) is the true and lawful owner(s) of the above-described motor vehicle, that the same is free from all encumbrances whatsoever except the lien retained by Seller(s), that Seller(s) has good right to sell the same as aforesaid, and that Seller(s) will warrant and defend the same against all lawful claims and demands whatsoever.

Seller(s)

Signature

Print Name:

Signature

Print Name:

SWORN TO AND SUBSCRIBED BEFORE ME, this the day of , 20 .

NOTARY PUBLIC

My Commission Expires:

ODOMETER DISCLOSURE STATEMENT

To be completed by Transferor (Seller)

Federal law (and State law, if applicable) requires that you state the mileage upon transfer of ownership. Failure to complete or providing a false statement may result in fines and/or imprisonment.

I, , state that the odometer now reads miles and to the best of my knowledge that it reflects the actual mileage of the vehicle described below, unless one of the following statements is checked.

I hereby certify that to the best of my knowledge the odometer reading reflects the amount of mileage in excess of its mechanical limits.

I hereby certify that the odometer reading is NOT the actual mileage.

WARNING - ODOMETER DISCREPANCY.

Make

Model

Body Type

Vehicle Identification Number (VIN)

Year

Signature of Transferor (Seller):

Transferor's (Seller's) Information

Transferor's Name (Please Type or Print):

Street Address:

City:

State:

Zip:

Transferee's (Buyer's) Information

Transferee's Name (Please Type or Print):

Street Address:

City:

State:

Zip:

Signature of Transferee (Buyer):

DATE OF STATEMENT:

STATE OF SOUTH CAROLINA

COUNTY OF

SWORN TO AND SUBSCRIBED BEFORE ME, this the day of , 20 .

NOTARY PUBLIC

My Commission Expires:

ORIGINAL MUST BE PROVIDED WITH APPLICATION FOR A CERTIFICATE OF TITLE

PROMISSORY NOTE

(In Connection with Sale of Vehicle)

$      County, South Carolina

Date:

FOR VALUE RECEIVED, the undersigned Buyer(s), promise to pay to the order of , Seller(s), whose address is , the sum of ($ ), together with no interest, or with interest of percent per annum, payable in monthly installments of per month, with the first payment being due on the day of , 20 and a like payment on the same day of each month thereafter until fully paid.

THERE will be no pre-payment penalty on this Note.

IF DEFAULT is made in payment after demand, and such default shall continue for a period of 10 days, then the holder hereof may, at its option, declare the whole sum then remaining unpaid immediately due and payable. In case of any such default, the undersigned agrees to pay all costs of collection, including a reasonable attorney's fee, whether or not suit is instituted. Upon default for ten (10) days, the vehicle sold to Buyer in connection with this promissory note shall be returned to Seller(s) and Seller(s) is granted all rights of repossession as a secured party.

PRESENTMENT for payment, demand, notice of dishonor, protest, notice of protest and any homestead or personal property exemption allowed by the constitutions or laws of any state are hereby waived by the undersigned. Failure by the holder hereof to exercise any option granted it hereunder shall not constitute a waiver of future rights.

This Note is given to secure the payment of the purchase price of a vehicle, identified below:

Make:

Model:

Year:

VIN:

Title to the vehicle will either be (check option) retained by Seller until all payment due under this note are paid in full, or transferred to Buyer at execution of this note, in which case Seller retains a vendors lien in said vehicle and Buyer grants to Seller a security interest in the vehicle until this note is paid in full. If title is transferred to Buyer, Seller shall be listed as a lender on the title of the vehicle, whether or not Seller elects to perfect Seller’s security interest in the vehicle.

BORROWER/BUYER

SS#

BORROWER/BUYER

SS#

Seller Name, Address, Phone:

Buyer(s) Name, Address, Phone:

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What the South Carolina Odometer Statement Is

The South Carolina Odometer Statement documents the vehicle mileage at transfer and creates a written record required by federal and state law when ownership changes. It records the odometer reading, vehicle identification (VIN), date of transfer, and the buyer and seller details. Dealers and private sellers use this statement to disclose mileage to the buyer and to the South Carolina Department of Motor Vehicles when completing title or registration paperwork. Accurate completion helps prevent future disputes about mileage and protects both parties during resale, warranty or title processes.

Why an Accurate Odometer Statement Matters

Completing the South Carolina Odometer Statement accurately documents mileage at transfer, supports clear title issuance, and reduces risk of civil penalties or buyer disputes under federal odometer disclosure rules and state DMV procedures.

Why an Accurate Odometer Statement Matters

Core parts included on the form

A professional South Carolina Odometer Statement contains consistent fields and clear signatory blocks to meet federal and state disclosure expectations and to ensure the title transfer can proceed without delay.

VIN

Vehicle Identification Number for precise vehicle identification on title and records.

Odometer Reading

Numeric odometer value recorded at transfer; enter whole miles, no decimals.

Transfer Date

Date the ownership changes hands; use MM/DD/YYYY format.

Buyer Information

Full legal name and address of purchaser to appear on the title.

Seller Information

Full legal name and address of seller — must match ID or business records.

Signatures

Signature and printed name of seller and buyer with signing date.

Step-by-step: filling and submitting the statement

Follow these steps at the time of sale to create a complete, compliant odometer disclosure for South Carolina title transfer.

  • 01
    Record VIN: Confirm and enter the exact VIN from the vehicle before other data entry.
  • 02
    Capture Odometer: Write the numeric odometer reading as displayed on the dashboard.
  • 03
    Add Parties: Enter full buyer and seller names and addresses matching IDs or business records.
  • 04
    Sign and Date: Have all required parties sign and date the form at transfer time.

Setting up an online completion workflow

Configure a simple electronic workflow to collect, verify, and store odometer statements while preserving an audit trail for compliance.

Upload Document Upload PDF or DOCX containing the odometer statement.
Add Fields Place text fields for VIN, odometer, date, names, and signature blocks.
Signer Order Set signer sequence (seller first, buyer second) when needed.
Authentication Require email or SMS verification for signer attribution.
Audit & Store Enable automatic audit trail capture and secure storage.

Typical electronic submission flow

Electronic completion replicates the paper process while adding verification and a timestamped audit trail for recordkeeping.

  • Prepare Form: Upload a completed template and insert fillable fields.
  • Send to Signers: Issue secure signing links or email invites to parties.
  • Sign & Verify: Signer authenticates, reviews, and signs; platform logs metadata.
  • Store Copy: Signed PDFs with audit records are stored for retention.

Technical requirements for eSigning and filing

Use an eSignature platform that supports PDF/DOCX, audit trails, and secure storage to preserve legal effectiveness of the signed odometer statement.

  • File formats: PDF and DOCX accepted for upload and signed output.
  • Authentication: Email, SMS code, or stronger identity checks supported.
  • Integrations: Connects with DMV systems, CRM, and cloud storage solutions.

Timing to complete and provide the statement

Complete the odometer statement at the time of transfer and retain copies per recordkeeping guidance to avoid processing delays or enforcement actions.

At time of sale:

Provide completed odometer disclosure to the buyer during transfer.

Title submission:

Include the statement when filing title transfer paperwork with SCDMV.

Electronic retention:

Store signed copies immediately to preserve timestamps and audit data.

Correction window:

Address obvious errors promptly with corrected documentation and a cover letter.

Request responses:

Respond to buyer or DMV inquiries without undue delay to avoid processing holds.

Key processing milestones after signing

These sequential milestones describe what typically happens after the odometer statement is signed and the title transfer begins.

01

Signed Transfer

Parties sign the odometer statement and related title documents.

02

Submit to DMV

Seller or purchaser files title and disclosure with the SCDMV or agent.

03

Verification Review

DMV checks documents for completeness and matching VINs.

04

Title Issuance

DMV issues a new title reflecting the buyer as owner.

Common pitfalls to avoid

  • Entering the wrong VIN or a transposed digit, which causes title rejection and processing delays.
  • Recording odometer tenths or decimals instead of whole miles; this can create inconsistent records.
  • Using inconsistent seller or buyer names that do not match government ID or business records.
  • Failing to retain a signed copy and audit trail, making it hard to resolve later disputes.

Essential data elements to capture

VIN: Exact vehicle identifier
Odometer: Whole miles only
Transfer Date: MM/DD/YYYY format
Buyer Name: Full legal name
Seller Name: Full legal name
Signatures: Signed and dated blocks

Consequences of incorrect or omitted disclosures

Civil Penalties: Fines and restitution possible
Criminal Liability: Intentional falsification may be criminal
Title Rejection: State DMV may refuse title issuance
Rescission Risk: Buyer may have grounds to rescind sale
Insurance Denial: Claims affected by inaccurate mileage
Resale Impact: Future buyers may require disclosures

eSignature vendor comparison for document signing

Comparison of common eSignature vendors and plan-level differences for completing and storing signed odometer statements. Pricing reflects per-user monthly starting tiers where available.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Practical examples from real users

These short cases show how organizations handle electronic and paper odometer disclosures in routine operations.

Optica Ventures LLC

Optica automated title packets to reduce manual entry and speed closings.

  • Operational streamlining reduced paperwork steps per sale.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Fertility Centers of Illinois

The medical center digitized vehicle fleet disposals and recordkeeping.

  • Centralized signed records improved audit readiness.
  • "The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company."

Who commonly completes this statement

Assigning clear responsibility for completion and retention reduces errors and improves defensibility if mileage is later disputed.

  • Private sellers who transfer vehicles in private-party transactions and need to complete title paperwork for the buyer.
  • Dealership title clerks and sales staff who prepare multiple disclosures during retail or wholesale transactions.
  • Fleet managers and corporate asset administrators transferring vehicles between entities or to third parties.

Typical signers and their roles

Private Seller

An individual transferring ownership of a personally owned vehicle. The private seller must accurately report the odometer reading and sign the disclosure; errors can expose the seller to civil liability and complicate title transfer.

Dealer Title Clerk

A dealership employee authorized to execute paperwork and record odometer readings on inventory. They integrate disclosures with title submission and maintain audit trails for compliance and record retention.

Frequently asked questions about the statement

Answers to common questions about completing, signing, correcting, and storing South Carolina Odometer Statements.


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