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Special Affidavit of Qualification Surety Bond

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Special Affidavit of Qualification

IN THE CIRCUIT COURT OF COUNTY, MISSOURI

(Date File Stamp)

Judge or Division:

Case Number:

State of Missouri vs.

Affiant: (Name and Address)

Special Affidavit of Qualification

(Surety Bond - General Affidavit Filed and Current)

I, being duly sworn, depose and state that:

1. I desire to sign the bail bond of the defendant in the above entitled case and make this affidavit in order to quality as surety on such bond.

2. I am the same person who, within the last month, signed the general affidavit of qualifications and questionnaire in this court.

3. My financial condition has not changed materially in any respect since the filing of said affidavit and questionnaire, that I have not for any reason become disqualified, and that all the facts set out in the general affidavit and questionnaire and material to my qualifications as surety remain as stated in the affidavit and questionnaire.

4. I have read and personally answered each question in the following questionnaire and that my answers are true and correct, and that in addition to signing and swearing to this affidavit, I have signed my name at the end of the questionnaire as a guarantee of the truthfulness and genuineness of the answers provided.

(Seal)

Signature of Affiant

Subscribed and sworn to before me

Date

Clerk/Deputy Clerk

Questionnaire

1. Have you or has any person for you directly or indirectly received any compensation or security for the signing of the bond which you now propose to sign in the case noted on this reverse side?

2. If your answer to question 1 is yes, state below the name of the person or persons paying such compensation or giving such security, together with the address of each person so named, the exact amount of any compensation paid or promised to be paid, and the exact amount and nature of any security given or promised to be given by each of said persons, and all other details as to each compensation of securityor promise of compensation or security.

Date

Signature of Affiant

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What the Special Affidavit of Qualification Surety Bond Is

A Special Affidavit of Qualification Surety Bond is a sworn statement and accompanying surety bond submitted to a contracting authority to confirm that an individual or business meets licensing, financial, and experience requirements for a specific public contract or regulated activity. The affidavit establishes identity, licensure status, and other qualifying facts while the surety bond guarantees performance or compliance to the obligee. Together they form part of prequalification, bid, or licensing packages in construction, procurement, and regulated professional services where the public agency or private owner requires financial assurance and verified qualifications.

Why this affidavit and bond matter

The combination of an affidavit and a surety bond creates verifiable proof of eligibility and financial backing for a contractor or licensee, reducing contracting risk for the obligee and enabling the applicant to bid or qualify for work that requires documented assurances.

Why this affidavit and bond matter

Which parties commonly complete and receive this document

Each party has a distinct role: the applicant completes factual statements, the surety issues the bond with financial guarantee language, and the obligee accepts or rejects based on its procurement or licensing rules.

  • Contractors and subcontractors submitting bids for public works or regulated projects
  • Surety companies issuing performance or qualification bonds on behalf of their principals
  • Public agencies, municipalities, and private owners reviewing bidder qualifications

Step-by-step completion checklist

Follow these steps in order to assemble a compliant affidavit and bond package for submission to the obligee.

  • 01
    Gather documents: Collect license, tax ID, and corporate formation records to verify information.
  • 02
    Complete affidavit: Enter factual responses and sign in the presence of a notary if required.
  • 03
    Obtain bond: Have the surety prepare and sign the bond with matching names and amounts.
  • 04
    Submit package: Deliver affidavit, original bond, and any attachments to the specified office or portal.

Typical routing and processing flow

A standard workflow moves from applicant preparation to surety issuance, notarization where required, and final delivery to the obliging authority.

  • Preparation: Applicant completes affidavit and gathers supporting documents.
  • Surety issuance: Surety reviews application and issues the bond instrument.
  • Authentication: Affidavit is acknowledged before a notary or via RON where permitted.
  • Delivery: Submit originals or e-submissions to the agency per its instructions.

Digital workflow settings to streamline submissions

Configure your e-submission workflow to ensure the affidavit, bond, and attachments are captured and routed correctly.

Field Configuration
Signature order Applicant | Surety | Notary
Authentication Email plus SMS code for signer verification
File formats PDF/A preferred for long-term retention
Retention policy Keep originals for lifecycle plus legal hold

Core components that define a professional affidavit and bond package

A complete submission includes verified identity, explicit qualifying statements, matching bond details, and appropriate authentication and retention provisions.

Affidavit text

Clear, sworn statements of qualification, including licensure, experience, and any required disclosures tailored to the obligee's criteria.

Surety bond

Original bond instrument with exact bond amount, penal language, obligee name, and authorized surety signature and seal.

Notarial acknowledgement

Proper notary block or remote online notarization record where permitted, including notary signature and jurisdiction.

Supporting records

Proof of license, financial statements, certificates of insurance, and corporate formation documents as required.

Matching data

Consistent names, addresses, and amounts across affidavit, bond, and supporting documents to avoid processing delays.

Delivery instructions

Clear submission method and recipient details—physical mailing address, procurement portal, or e-submission endpoint.

Data points required on the form

Applicant name: Full legal
Business address: Street, city, state, ZIP
License number: Exact ID
Bond amount: Numeric dollars
Effective date: MM/DD/YYYY
Surety name: Full legal

Consequences of incorrect or incomplete submissions

Bid rejection: Missing or inconsistent information can disqualify a bid or application.
Bond unenforceable: Incorrect bond amounts or naming may void the surety guarantee.
Contract delays: Processing delays may push award or start dates later.
Financial exposure: Applicant may face loss of performance rights or monetary penalties.
Administrative fines: Agencies may assess fines for noncompliance with filing rules.
Legal disputes: Errors increase risk of litigation over contract eligibility.

Common preparation and submission errors to avoid

  • Entering trade names instead of the legal entity name, which leads to mismatched records and possible rejection by the obligee.
  • Failing to match the bond amount or obligee language exactly between the bond and affidavit, creating an apparent discrepancy.
  • Neglecting notarization or using an unauthorized notary method for the jurisdiction, resulting in a non-accepted acknowledgement.
  • Submitting scanned or low-resolution copies of original bond documents when originals or certified copies are required by the agency.

Practical examples showing typical use

These condensed examples illustrate how an affidavit and surety bond function together in common scenarios.

Public Works Bid

A general contractor submits the affidavit with license details and a performance bond

  • Bond amount equals contract value
  • The agency required originals; mismatches delayed award, resolved by reissuance of the bond with corrected obligee name and amount.

Professional License Qualification

An engineering firm files a qualification affidavit plus a surety to secure project permits

  • Surety provides financial guarantee
  • The permit office accepted an electronic affidavit with notarization, but requested an original bond, which the surety delivered overnight.

Comparison of common eSignature providers for affidavit and bond workflows

Vendor pricing and capabilities vary. The table below shows starting prices and common feature availability; verify plan details with each vendor for high-volume or compliance-specific needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Trial varies Trial varies Trial varies Trial varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions and quick solutions

Answers address frequent issues encountered when preparing and submitting a Special Affidavit of Qualification Surety Bond.


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