Can this agreement be signed electronically?

Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states. Ensure intent, consent, attribution, and retention are documented to meet legal validity tests.

Do I need a notary for the agreement?

Most sponsorship agreements do not require notarization. If the contract transfers real property rights or includes state-law formalities, notarization or witnesses may be required. Verify with state law or counsel.

Who must sign to bind an organization?

An individual with express authority to bind the entity should sign—typically an officer or authorized agent. Confirm internal delegation of authority and include title and corporate capacity in the signature block.

What supporting documents should be attached?

Attach exhibits such as schedule of deliverables, branding guidelines, insurance certificates, and a sponsorship invoice. These exhibits become part of the contract and should be initialed or referenced in the main agreement.

How do I correct a signed agreement?

Material changes after execution require a written amendment signed by all parties. Minor clerical corrections may be handled by a signed amendment or addendum to avoid ambiguity.

How should executed agreements be stored?

Store executed originals or verifiable electronic copies with audit trails. Maintain access controls, backups, and a retention schedule consistent with IRS, HIPAA, or industry rules.

Electronic Signature
Templates
Miscellaneous
Sponsorship Co-Sponsor Agreement

Sponsorship Co-Sponsor Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

SPONSORSHIP CO-SPONSOR AGREEMENT

This Sponsorship Co-Sponsor Agreement (the Agreement) is entered into as of between:

Sponsor Name: Co-Sponsor Name:

RECITALS

WHEREAS, Sponsor is organizing the event known as to occur on at .

WHEREAS, Co-Sponsor has the capacity and desire to participate in sponsorship activities and to share certain responsibilities, obligations, costs, and benefits as set forth below; and

WHEREAS, Sponsor and Co-Sponsor wish to set forth the terms under which Co-Sponsor will co-sponsor the Event and the parties' respective obligations.

SCOPE OF WORK

Co-Sponsor shall perform the duties and provide the benefits described below. The parties agree that the following obligations, deliverables, and responsibilities constitute the Scope of Work:

PAYMENT TERMS

Total Sponsorship Amount payable by Co-Sponsor to Sponsor:

Total Amount: Payment Schedule (describe amounts and due dates):

Payments not received within the applicable due date shall incur a late fee calculated as set forth below.

Late Fee (percentage per month): Late Fee (flat minimum):

TERM AND TERMINATION

This Agreement commences on and terminates on unless earlier terminated as provided herein.

Notice Period for Termination (days): Termination Rights / Procedure:

CONFIDENTIALITY

Each party acknowledges that, in the course of performance, it may receive Confidential Information of the other party. "Confidential Information" means non-public business, financial, technical, marketing, or other information designated as confidential or that reasonably should be understood to be confidential. Each party shall (i) use Confidential Information only for the purposes of performing under this Agreement, (ii) protect Confidential Information with at least the same degree of care it uses to protect its own confidential information, and (iii) not disclose Confidential Information to third parties except as permitted herein.

Confidentiality Term (years):

USE OF TRADEMARKS, LOGOS, AND PUBLICITY

Co-Sponsor grants Sponsor a limited, nonexclusive license to use Co-Sponsor's name, trademarks, and logos solely in connection with promotion of the Event and in accordance with any guidelines provided by Co-Sponsor. Any use of Co-Sponsor marks beyond the Event promotional activities requires prior written approval from Co-Sponsor.

Approval Required for Marketing Materials: Yes — Co-Sponsor must approve final materials prior to distribution

INDEMNIFICATION AND INSURANCE

Each party shall indemnify, defend, and hold harmless the other party from and against any third-party claims arising from that party's breach of this Agreement, negligence, or willful misconduct. The parties shall maintain commercial general liability insurance with limits reasonably sufficient for the Event and shall provide certificates of insurance upon request.

Indemnification Details / Insurance Requirements:

NOTICES

All notices, requests, and other communications required or permitted under this Agreement shall be in writing and delivered to the addresses below or to such other address as a party designates in writing.

Sponsor Address: Sponsor Contact (name, email, phone): Co-Sponsor Address: Co-Sponsor Contact (name, email, phone):

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflict of laws principles.

ENTIRE AGREEMENT

This Agreement, together with any attachments, exhibits, or schedules signed by the parties, constitutes the entire agreement between Sponsor and Co-Sponsor with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written. Any amendment or modification of this Agreement must be in writing and signed by both parties.

MISCELLANEOUS

Assignment: Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other party, except that Sponsor may assign to an affiliate or successor entity in connection with a merger or sale of substantially all assets provided that the assignee assumes Sponsor's obligations hereunder.

Additional Terms / Special Provisions:

Sponsor Printed Name:

By:

Date:

Co-Sponsor Printed Name:

By:

Date:

What the Sponsorship Co-Sponsor Agreement Is and when it applies

A Sponsorship Co-Sponsor Agreement is a written contract that defines roles, financial obligations, rights, and deliverables between an event or program sponsor and one or more co-sponsors. It clarifies who provides funds, services, or promotional support; how branding and intellectual property will be used; distribution of ticketing or registration revenue; and how liabilities and cancellations are handled. The document helps align expectations among parties, reduces disputes by documenting responsibilities, and often becomes an exhibit to broader event or partnership contracts where indemnities, insurance, and termination rights are specified.

Why using a clear Co-Sponsor Agreement matters

A formal agreement protects each party by documenting financial commitments, deliverables, brand usage rules, and liability allocation. It reduces ambiguity in multi-party arrangements and provides an enforceable record should disputes arise.

Who typically prepares and signs these agreements

Final signatures should come from individuals with contractual authority and a clear internal approval path to bind each sponsoring organization.

Event organizers and promoters who manage program logistics and revenue sharing.
Corporate sponsors and co-sponsors providing cash, in-kind goods, or services.
Legal or procurement teams that review indemnities, insurance, and IP clauses.

Core sections to include in a professional Co-Sponsor Agreement

A complete agreement balances commercial terms, operational details, and legal protections. Each section should be clear, measurable, and consistent with any related master services or event contracts.

Parties

Identify full legal names and entity types for the sponsor, co-sponsor(s), and any promoter or host, including registered addresses and contact points for notices.

Scope

Describe deliverables, sponsorship levels, activation rights, exhibitor space, and any exclusivity or category restrictions with measurable performance expectations.

Payments

Set amounts, invoicing schedule, accepted payment methods, late fees, and conditions for refunds or holdbacks tied to milestones or event cancellation.

Brand Use

Grant limited licenses for logos and trademarks, specify brand guidelines, approval rights, and durations for promotional use before, during, and after the event.

Liability

Allocate responsibility through indemnity language, insurance minimums, and limitations on consequential damages; require certificates of insurance where appropriate.

Termination

Define termination for breach, insolvency, force majeure, and cancellation with obligations on payment, return of materials, and surviving clauses.

Essential factual details to record in the agreement

Sponsor Legal Name: Full corporate name

Co-Sponsor Legal Name: Full corporate name

Effective Date: MM/DD/YYYY

Payment Amounts: USD totals

Contact for Notices: Name and email

Insurance Minimums: Policy limits

Step-by-step: filling and finalizing the agreement

Follow a consistent sequence to reduce errors and secure authorized sign-off from all parties before the event begins.

01

Draft Terms: Populate scope, payments, and schedules.
02

Internal Review: Obtain legal and finance approval.
03

Circulate for Signature: Send final version to signatories.
04

Archive: Store executed agreement and exhibits securely.

How the signing and execution process typically flows

Execution often follows a repeating operational sequence: negotiation, approval, signing, and distribution. Document version control is critical across these steps.

Negotiate: Parties agree on commercial and legal terms.
Approve: Authorized reviewers and approvers sign off.
Sign: Signatures are collected, in person or electronically.
Distribute: Fully executed copies distributed to parties.

Recommended digital workflow settings for online completion

Configure the document workflow to capture signatures, initials, and a clear audit trail. Use conditional fields for tiered sponsorship levels.

Field	Configuration
Signature Fields	One signature block per party; date field required
Initials	Initial boxes on key clauses
Conditional Sections	Show deliverables only for selected sponsorship tiers
Audit Trail	Enable IP, timestamp, and device capture

Digital signing and submission considerations

Ensure the selected solution meets any regulatory requirements that apply to your industry and that executed records are retrievable for audits or tax reporting.

File Formats: PDF and DOCX supported
Authentication: Email, SMS, or stronger methods
Integrations: CRM and storage connectors

Typical deadlines and time-sensitive items to track

Track financial milestones, deliverable deadlines, and documentation dates to ensure compliance and timely fulfillment of sponsor obligations.

Payment Due Dates:

Follow invoice schedule; record receipt dates for reconciliation

Brand Approvals:

Set deadlines for artwork and logo clearance

Insurance Proof:

Obtain certificate of insurance prior to event start

Cancellation Notices:

Observe notice windows in contract for refunds

Tax Reporting:

Retain payment records for IRS reporting and potential 1099s

Key milestones from negotiation to post-event closeout

Use a milestone timeline to coordinate approvals, delivery of sponsor assets, payment collection, and final reconciliation after the event.

01

Agreement Signing

Execution by all parties and effective date recorded

02

Pre-Event Deliverables

Brand assets and promotional materials delivered

03

Event Fulfillment

Onsite obligations performed per schedule

04

Post-Event Reconciliation

Report ROI, distribute final invoices, and close accounts

Common pitfalls to avoid when preparing the agreement

Vague deliverables that lack measurable acceptance criteria cause disputes over fulfillment and benefits.
Missing or incorrect legal names can complicate enforcement and tax reporting, potentially triggering backup withholding or misdirected invoices.
Failure to require certificates of insurance or adequate indemnities exposes parties to uncovered liability after accidents or claims.
Absent or ambiguous termination and refund language creates contention when an event is canceled or materially changed.

Legal and financial risks of incomplete or incorrect agreements

Tax Reporting Risk: Incorrect payee info may trigger backup withholding

Contract Dispute: Unclear terms increase litigation risk

Insurance Exposure: Lack of coverage may shift costs to parties

Regulatory Noncompliance: Industry rules (e.g., advertising law) may be violated

I-9/Employment: Worker classification errors carry fines

Data Privacy: Improper PII handling risks HIPAA/CCPA issues

Representative eSignature pricing and feature comparison

Comparison of starting prices and common features among major eSignature vendors. signNow is shown first per vendor-ordering requirements; verify plan details with each provider.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about Sponsorship Co-Sponsor Agreements

Answers to common questions about execution, signatures, notarization, recordkeeping, and digital completion methods.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states. Ensure intent, consent, attribution, and retention are documented to meet legal validity tests.
Do I need a notary for the agreement?
Most sponsorship agreements do not require notarization. If the contract transfers real property rights or includes state-law formalities, notarization or witnesses may be required. Verify with state law or counsel.
Who must sign to bind an organization?
An individual with express authority to bind the entity should sign—typically an officer or authorized agent. Confirm internal delegation of authority and include title and corporate capacity in the signature block.
What supporting documents should be attached?
Attach exhibits such as schedule of deliverables, branding guidelines, insurance certificates, and a sponsorship invoice. These exhibits become part of the contract and should be initialed or referenced in the main agreement.
How do I correct a signed agreement?
Material changes after execution require a written amendment signed by all parties. Minor clerical corrections may be handled by a signed amendment or addendum to avoid ambiguity.
How should executed agreements be stored?
Store executed originals or verifiable electronic copies with audit trails. Maintain access controls, backups, and a retention schedule consistent with IRS, HIPAA, or industry rules.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now