Establishing secure connection…Loading editor…Preparing document…

Sponsorship Co-Sponsorship Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Sponsorship Co-Sponsorship Agreement

This Sponsorship Co-Sponsorship Agreement (the Agreement) is made and entered into as of Effective Date: by and between Sponsor Name: with principal address: and Co-Sponsor Name: with principal address: .

WHEREAS

WHEREAS, Sponsor and Co-Sponsor desire to co-sponsor the event entitled Event Name: to be held at Location: on Dates: .

WHEREAS, Sponsor and Co-Sponsor each have an interest in associating their respective marks, services and goodwill with the Event and have agreed to share certain sponsorship responsibilities and benefits on the terms set forth in this Agreement.

Scope of Work

Sponsor and Co-Sponsor shall each perform the obligations described above and any ancillary duties reasonably necessary to effectuate the sponsorship. Specific deliverables include, without limitation, logo placement, exhibit space, on-site representation, and pre-event promotion as set forth in the Scope of Work.

Payment Terms

If any payment is not received when due, the delinquent amount shall incur a late fee of of the overdue amount, payable on demand, and interest will accrue at the maximum lawful rate thereafter.

Term and Termination

This Agreement shall commence on Start Date: and shall terminate on End Date: unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for material breach by the other party if such breach is not cured within days after written notice specifying the breach. Termination shall not relieve either party of obligations accrued prior to termination.

Confidentiality

Each party acknowledges that in connection with this Agreement it may receive confidential and proprietary information of the other party ("Confidential Information"). Each party agrees (i) to hold Confidential Information in strict confidence, (ii) not to disclose Confidential Information to any third party except to its employees, agents or contractors on a need-to-know basis who are bound by confidentiality obligations at least as protective as those herein, and (iii) to use Confidential Information solely to perform its obligations under this Agreement. Confidential Information does not include information that is or becomes public through no breach by the receiving party or that is independently developed by the receiving party without use of the disclosing party's Confidential Information.

The parties acknowledge and agree to be bound by the Confidentiality provisions set forth above.

Publicity, Marks and Use of Logos

Each party grants the other a non-exclusive, non-transferable, revocable license to use its trade names, service marks and logos solely in connection with advertising and promotion of the Event in accordance with the specifications and brand guidelines provided by the owner of the mark. All uses of a party's marks shall be subject to prior written approval, which shall not be unreasonably withheld.

Insurance, Indemnity and Liability

Each party shall maintain insurance coverage appropriate to its obligations hereunder. Each party agrees to indemnify, defend and hold harmless the other party from and against any third-party claims, liabilities, losses, and expenses arising out of the indemnifying party's negligence or willful misconduct in connection with the Event, except to the extent caused by the negligence or willful misconduct of the indemnified party.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles. The parties agree to attempt in good faith to resolve any dispute arising out of this Agreement through negotiation prior to initiating litigation.

Miscellaneous

Entire Agreement: This Agreement, together with any schedules or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral.

Assignment: Neither party may assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the other party, which consent shall not be unreasonably withheld.

Force Majeure: Neither party shall be liable for failure or delay in performance to the extent caused by events beyond such party's reasonable control, including natural disasters, acts of government, pandemics, labor disputes, or other force majeure events; provided the affected party gives prompt written notice and uses commercially reasonable efforts to resume performance.

Primary Contact Information

Authority to Sign: Each party represents and warrants that the person signing below is duly authorized to execute this Agreement on behalf of the party and that this Agreement constitutes a valid and binding obligation of such party.

Sponsor:

By:

Date:

Co-Sponsor:

By:

Date:

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What a Sponsorship Co-Sponsorship Agreement Covers

A Sponsorship Co-Sponsorship Agreement is a written contract that allocates rights, obligations, and benefits among a primary sponsor and one or more co-sponsors for an event, program, or initiative. Typical elements include identification of parties, scope of sponsorship (branding, exclusivity, deliverables), financial terms and payment schedule, intellectual property and logo use, performance milestones, indemnities and insurance requirements, termination rights, and reporting or measurement obligations. The agreement defines what each party will deliver and receive and establishes dispute-resolution and governing-law provisions to make responsibilities enforceable.

Why a Clear Co-Sponsorship Agreement Matters

A well-drafted agreement reduces ambiguity about deliverables, protects brand and IP rights, and aligns payment and performance expectations between sponsor and co-sponsor. It supports enforceability of obligations and helps avoid disputes during campaign execution.

Why a Clear Co-Sponsorship Agreement Matters

Typical Parties and Users

Organizations and individuals who commonly prepare, review, or sign these agreements include marketing teams, event producers, nonprofit development staff, corporate partnerships teams, and legal counsel.

  • Event organizers and promoters: negotiate deliverables, timelines, and sponsor placement rights.
  • Corporate marketing and brand teams: control logo use, exclusivity, and compliance with brand guidelines.
  • Nonprofits and fundraising teams: document recognition levels, reporting, and use of donated funds.

Legal review is recommended for high-value arrangements, IP assignments, or where regulatory constraints (financial promotions, healthcare sponsorships) may apply.

Step-by-Step: From Draft to Signed Agreement

Follow a concise four-step flow to prepare, review, sign, and store the executed agreement.

  • 01
    Gather Details: Collect sponsor names, benefits, and payment schedules.
  • 02
    Draft Terms: Populate standard clauses and confirm IP and indemnity language.
  • 03
    Review: Have legal and brand teams approve deliverables and logos.
  • 04
    Execute: Obtain signatures, notarize if required, and distribute copies.

Core Elements to Include in Every Agreement

A complete Sponsorship Co-Sponsorship Agreement addresses obligations, compensation, intellectual property, performance metrics, risk allocation, and exit terms so parties know exactly what to expect.

Parties and Recitals

Identify each sponsor and co-sponsor with legal names, addresses, and a brief recital describing the event or program to establish context and the contractual relationship.

Scope of Sponsorship

Define the specific rights granted (logo placement, naming rights, speaking time), geographic or media scope, and any exclusivity or category restrictions for sponsors.

Financial Terms

State fees, payment schedule, invoicing procedure, sales tax responsibility, and remedies for late or missed payments with clear numeric amounts and due dates.

Deliverables and Timeline

List dates for asset delivery, approval windows, installation, and performance milestones tied to payments or penalties for noncompliance.

Intellectual Property and Licensing

Spell out permitted logo usage, branding guidelines, ownership of created materials, and any license scope or duration for trademark use.

Termination, Indemnity, Insurance

Include termination triggers, mutual indemnities, required insurance limits, and dispute-resolution mechanism including choice of law and venue.

Recommended Security and Compliance Controls

Encryption: TLS 1.2/1.3; AES-256 at rest
Audit Trail: Timestamped signing and IP address
HIPAA: BAA available for healthcare data
ESIGN / UETA: Compliant for electronic signatures
21 CFR Part 11: Available where required
SOC 2: Type II certification available

Common Legal and Financial Risks

Payment Default: Damages and collection costs
IP Misuse: Injunctive relief and reputational harm
Breach of Exclusivity: Contract damages and loss of exclusivity
Unauthorised Endorsement: Regulatory scrutiny or client complaints
Incorrect Signatory: Voidable obligations or delayed enforcement
Data Privacy: Potential HIPAA/CCPA violations

Frequent Drafting Mistakes to Avoid

  • Using vague benefit descriptions that lead to conflicting expectations about deliverables and placement.
  • Failing to specify precise payment milestones and remedies for late payments or nonpayment.
  • Not clarifying intellectual property ownership and permissible use of logos or creative materials.
  • Omitting a clear signatory authority block so the document may not bind the intended party.

How Electronic Execution Typically Works

Electronic execution simplifies distribution, signer authentication, and recordkeeping while preserving legal enforceability when ESIGN/UETA criteria are met.

  • Prepare Document: Upload final agreement in PDF or DOCX
  • Assign Roles: Designate sponsor and co-sponsor signer fields
  • Authenticate: Use email, SMS code, or stronger methods
  • Complete Signing: System captures audit trail and timestamps

Typical Digital Workflow Settings

Configure an execution workflow to ensure the right signers, authentication, reminders, and archival settings are in place before sending.

Field Configuration
Signature Method Electronic signature with detailed audit trail
Authentication Email plus optional SMS OTP or KBA
Reminders Automatic reminders every 3 days until signed
Template Save as reusable template per sponsor level

Delivery Options and Integration Considerations

Choose delivery channels and integrations that match your team’s systems and compliance obligations before distributing the agreement.

  • Integrations: Salesforce, NetSuite, Google Workspace
  • File Formats: PDF and DOCX supported
  • Access Controls: Role-based permissions and SSO

Ensure chosen integrations preserve audit trails and secure storage; verify business associate agreements (BAA) when protected health information is involved.

Common Dates and Deadlines to Include

Specify explicit calendar dates and lead times to coordinate branding, payments, and deliverables across sponsors and production teams.

Deposit Due:

Due within 30 days of execution

Final Payment:

Due 14 days prior to event start

Assets Due:

Sponsor materials due 30 days before event

Cancellation Notice:

Provide 60 days written notice

Invoice Submission:

Invoices sent within 30 days of agreement

Key Milestones from Negotiation to Reporting

Track four sequential milestones so obligations trigger payments and deliverables predictably across the sponsorship lifecycle.

01

Negotiation

Confirm scope, payment, and exclusivity terms

02

Execution

Obtain signatures and required approvals

03

Fulfillment

Deliver branding, booths, and sponsored content

04

Post-Event Reporting

Provide metrics, impressions, and reconciliation

Notarization and Witness Authentication Steps (if required)

Notarization or witness requirements vary by state and by the nature of the agreement; follow a clear step sequence when authentication is required.

01

Determine Need

Check whether state law or parties require a notary or witnesses

02

Choose Method

Decide between in-person notarization or Remote Online Notarization (RON)

03

Gather IDs

Collect government-issued IDs for signers and witness verification

04

Arrange Notary

Schedule an in-person notary or a RON session

05

Witness Signatures

Obtain witness signatures where state law requires them

06

Notarial Certificate

Notary completes acknowledgment or jurat and signs

07

Record Retention

Retain notary journal or RON recording per legal requirements

08

File Executed Agreement

Distribute fully executed copy to all parties

Representative eSignature Pricing and Feature Comparison

Basic pricing and key features for common eSignature providers to help plan execution and storage; signNow appears first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Yes, trial Yes, trial Yes, trial Yes, trial
Bulk Send Yes (Business Premium+) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Execution and Validity

Answers to common execution, authentication, and enforceability questions for Sponsorship Co-Sponsorship Agreements in the United States.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.