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Sportchek Business Services Agreement

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Sportchek Business Services Agreement

This Business Services Agreement (the Agreement) is entered into as of between:

RECITALS

WHEREAS the Service Provider is engaged in providing retail operations, merchandising, vendor management, marketing and related business services to retailers and suppliers; and

WHEREAS the Client desires to engage the Service Provider to perform certain services more particularly described below, and the Service Provider is willing to perform such services on the terms and conditions set forth in this Agreement;

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. SCOPE OF WORK

The Service Provider shall provide the services set out below (Services). The Services will be performed in a professional manner consistent with industry standards and in accordance with the timelines agreed by the parties.

2. PAYMENT TERMS

Client shall pay Service Provider for the Services as follows.

All fees are exclusive of taxes. Client shall be responsible for any taxes, duties or levies applicable to payments under this Agreement unless otherwise agreed in writing.

3. TERM AND TERMINATION

This Agreement commences on and, unless earlier terminated in accordance with this Agreement, shall continue until .

4. CONFIDENTIALITY

Each party (Recipient) shall keep confidential all non-public information disclosed by the other party (Discloser) that is designated confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure (Confidential Information). Recipient shall not use or disclose Confidential Information except to perform its obligations under this Agreement, and shall protect Confidential Information using at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care.

Confidential Information does not include information that is or becomes publicly known through no breach by Recipient, is rightfully received from a third party without restriction, is independently developed, or is required to be disclosed by law, provided Recipient gives prompt notice to Discloser and cooperates with Discloser to seek protective measures.

5. INTELLECTUAL PROPERTY

Unless otherwise agreed in writing, Service Provider retains ownership of all pre-existing intellectual property and tools used to perform the Services. Client is granted a non-exclusive, non-transferable license to use deliverables solely for its internal business purposes as set out in this Agreement. Any third-party materials incorporated into deliverables are subject to underlying third-party licenses.

6. INDEMNIFICATION AND LIABILITY

Each party shall indemnify, defend and hold harmless the other party from and against claims, liabilities, losses and expenses resulting from the indemnifying party's gross negligence, willful misconduct or breach of this Agreement. Neither party shall be liable for indirect, incidental, special or consequential damages.

7. INSURANCE

Service Provider shall maintain insurance in amounts and coverages customary for similarly situated service providers and name Client as an additional insured where reasonably requested in writing. Certificate of insurance shall be provided upon request.

8. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of without regard to its conflicts of law rules.

9. ENTIRE AGREEMENT

This Agreement, including any attachments or statements of work signed by the parties, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior negotiations, proposals and agreements, whether written or oral. Any amendment must be in writing and signed by authorized representatives of both parties.

10. MISCELLANEOUS

Notices under this Agreement shall be sent to the addresses set out above or to such other address as a party designates in writing. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions will remain in full force and effect.

Service Provider (Printed Name):

By (Authorized Signature):

Date:

Client (Printed Name):

By (Authorized Signature):

Date:

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What the Sportchek Business Services Agreement Is

The Sportchek Business Services Agreement is a contractual template used to set terms between Sportchek and an external vendor or service provider for business services. It defines scope of work, deliverables, payment and invoicing terms, confidentiality and data handling, intellectual property assignments, insurance and indemnity obligations, termination rights, and dispute resolution. The agreement frames operational expectations and compliance requirements so both parties understand performance standards, reporting, and acceptance criteria before work begins.

Why a Formal Agreement Matters for Sportchek Engagements

A clear Business Services Agreement reduces ambiguity about responsibilities, protects confidential information and IP, and establishes remedies for breach. For electronic execution, ensure the document meets the ESIGN Act standard (15 U.S.C. §7001) and applicable state UETA rules so signed copies are enforceable.

Why a Formal Agreement Matters for Sportchek Engagements

Who typically completes this agreement

Sportchek procurement, vendor legal contacts, and the vendor account manager usually initiate and complete the agreement.

  • Sportchek procurement teams — manage vendor selection, scope alignment, and contract terms before signature.
  • Vendor legal or contracting teams — review obligations, insurance clauses, and IP language on behalf of the supplier.
  • Finance and accounts payable — confirm payment terms, invoicing details, and tax documentation for onboarding.

Final execution commonly requires coordinated approvals from procurement, legal, and finance to enable vendor onboarding and payment setup.

Who can sign on behalf of each party

Sportchek Authorized Signer

An individual expressly delegated by Sportchek procurement or legal, typically titled Director or VP of Procurement or General Counsel. Their authority should match Sportchek internal delegation policies; contracts signed by unauthorized staff may be unenforceable under company policy.

Vendor Authorized Representative

A named officer or company signatory (owner, CEO, CFO, or authorized contracting agent) with authority to bind the vendor. Include job title and authority statement to avoid challenges to signature validity.

Core provisions that belong in a professional agreement

Include these six elements to create a balanced, enforceable Sportchek Business Services Agreement covering commercial, legal, and operational terms.

Scope of Work

Describe specific services, deliverables, milestones, acceptance criteria, and any reporting or performance metrics the vendor must meet.

Payment Terms

Specify fees, invoicing frequency, taxes, currency, payment net terms (for example, Net 30), and late-payment interest or withholding obligations.

Term & Termination

State the agreement term, renewal mechanics, termination for convenience and cause, notice periods, and post-termination transition obligations.

Confidentiality

Define confidential information, permitted disclosures, duration of obligations, and permitted uses consistent with data protection rules.

Intellectual Property

Allocate ownership of preexisting IP and work product, include assignment language if Sportchek requires rights to deliverables, and limit vendor claims.

Liability & Indemnity

Limitations of liability, insurance requirements, indemnification scope, and caps should be clearly stated to manage risk for both parties.

Essential information and fields to include

Legal Entity Name: Full registered business name
Contact Information: Street address, phone, email
Tax ID: TIN or EIN as listed on W-9
Payment Instructions: Bank details or PO invoicing terms
Insurance Certificates: Required policy types and limits
Authorized Signatory: Name, title, and signature block

Step-by-step: completing the agreement

Follow these four practical steps to prepare, review, and execute the Sportchek Business Services Agreement efficiently.

  • 01
    Prepare draft: Populate parties, scope, pricing, and dates.
  • 02
    Internal review: Legal, procurement, and finance confirm terms.
  • 03
    Counterparty review: Vendor reviews and proposes edits if needed.
  • 04
    Execute: Sign electronically or in ink and distribute copies.

How to configure an online signing workflow

Set these core workflow settings when using an eSignature tool to route and capture signatures for the agreement.

Field Configuration
Signer order Sequential or parallel routing per approval needs
Authentication Email link, SMS code, or stronger ID verification
Reminder cadence Automatic reminders and escalation rules
Attachments Supporting W-9, insurance, and exhibits

Where to send or submit executed copies

After signature, route the final agreement to these locations so Sportchek can onboard and make payments without delay.

  • Sportchek Procurement: Upload signed copy to the procurement folder or portal.
  • Vendor Portal: If assigned, submit executed agreement to vendor account.
  • Finance / AP: Send invoice and signed agreement for payment setup.
  • Legal Repository: Store executed version in contract management system.

Digital signing and file format requirements

Use a secure eSignature platform that supports common file formats and enterprise integrations to preserve audit trails and enable retrieval.

  • File formats: PDF, DOCX, and image support
  • Integrations: Salesforce, NetSuite, Microsoft 365
  • Authentication: Email, SMS code, or MFA options

Verify the chosen platform meets any regulatory or contractual requirements (for example, HIPAA BAA availability for protected health information) and retains a complete audit trail of signing events.

Typical deadlines, submission timings, and processing expectations

Common timing expectations for Sportchek service agreements include turnaround times for review, countersignature, and vendor onboarding steps.

Draft review period:

7–10 business days for internal legal and procurement review

Vendor response window:

5–10 business days to review and return edits

Countersignature target:

Aim to fully execute within 15 business days

Invoice submission:

Submit invoices per Payment Terms, typically within 30 days

Tax documents:

Provide W-9 upon vendor onboarding request

Key milestones from draft to active contract

Sequential milestones help track progress from initial draft through execution and operational start.

01

Draft Issued

Initial contract draft circulated for stakeholder review.

02

Internal Approvals

Legal and finance sign off on key clauses.

03

Counterparty Execution

Vendor signs and returns final executed copy.

04

Onboarding Start

Vendor begins deliverables after required documents received.

Common mistakes to avoid when preparing the agreement

  • Leaving blanks in payment or scope sections that invite dispute about deliverables and acceptance criteria.
  • Using nonstandard or ambiguous deliverable descriptions instead of measurable acceptance criteria and milestones.
  • Failing to attach required exhibits such as insurance certificates or a W-9 before execution.
  • Relying on informal email approval without a signed amendment for material contract changes.

Penalties and contractual risks of errors or omissions

Tax Penalties: Backup withholding 24% for missing TIN
Late Payment: Interest, damaged vendor relationships
Contract Breach: Exposure to indemnity and damage claims
Insurance Gaps: Uninsured losses may be vendor's responsibility
Regulatory Noncompliance: HIPAA or export control violations may trigger fines
Missing 1099s: §6721 penalties for late or incorrect filings

eSignature pricing and core differences for signing this agreement

Common eSignature vendor attributes and starting prices to consider when selecting a platform for executing Sportchek Business Services Agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Practical tips for accurate and efficient completion

Apply these practices to reduce revisions, speed onboarding, and strengthen enforceability.

Use a standardized template
Start from a vetted Sportchek template to ensure key clauses and required exhibits are included and consistent across vendors.
Verify signer authority
Confirm signatory authority in writing to avoid later challenges to the validity of the executed agreement.
Attach supporting documents
Include W-9, insurance certificates, and required exhibits at execution to prevent onboarding delays.
Keep a single source
Store the fully executed agreement and associated audit trail in a contract repository for retrieval and compliance.

Real-world examples of how the agreement is used

The agreement is used across procurement scenarios from services to integrations; these examples illustrate common outcomes.

Retail Vendor Onboarding

A national supplier signs a standardized services agreement to provide SKU-level merchandising support

  • Agreement includes SLAs and monthly reporting
  • The executed contract enabled timely invoice payment and clear metrics for performance-based renewals.

IT Integration Services

A software integrator agrees to defined deliverables and IP assignment for custom connectors

  • Payment tied to milestone acceptance
  • Specifying acceptance tests reduced disputes and accelerated system deployment by several weeks.

Frequently asked questions about the Sportchek Business Services Agreement

Answers to common questions about execution, enforceability, and required documents when working with Sportchek.


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