Spring 2024 Event Planning Document

Spring 2024 Event Planning Document

Recitals

WHEREAS, Client Name: (the "Client") desires event planning and management services for an event identified as Event Name: to be held at Location: on Event Date: .

WHEREAS, Event Planner: (the "Planner") represents that it has experience, expertise, and the necessary personnel to plan, coordinate, and manage the Event in accordance with the terms set forth in this Agreement.

WHEREAS, the Parties desire to set forth the obligations, payment terms, confidentiality requirements, and other provisions governing the Planner's performance of planning services for the Spring 2024 event.

Parties and Contact Information

Scope of Work

The Planner shall provide event planning, coordination, and management services as further described below. The Planner's duties include but are not limited to venue coordination, vendor selection and management, timeline development, on-site supervision, and post-event reconciliation. Specific deliverables and responsibilities are set forth in the Scope of Work.

Payment Terms

Total Fee: $ payable according to the schedule below. All amounts are stated in U.S. dollars.

Late Payment: Any payment not received within days after the due date shall incur a late fee of % of the overdue amount per month, or a flat fee of $, whichever is greater.

Check Card Wire Transfer

Term and Termination

Effective Date: . This Agreement shall terminate on End Date: , unless earlier terminated in accordance with this Agreement.

Either Party may terminate this Agreement for convenience upon providing written notice to the other Party at least days prior to the intended termination date. Either Party may terminate for material breach if the breaching Party fails to cure the breach within days after receipt of written notice specifying the breach.

Confidentiality

"Confidential Information" means non-public information disclosed by one Party to the other related to business operations, pricing, guest lists, vendor contracts, creative concepts, technical plans, and other proprietary materials. The receiving Party shall (i) use Confidential Information solely to perform its obligations under this Agreement; (ii) restrict disclosure to those employees, subcontractors, or agents with a need to know who are bound by confidentiality obligations no less protective than those contained herein; and (iii) take commercially reasonable measures to protect Confidential Information from unauthorized disclosure.

Confidential Information does not include information that: (a) is or becomes publicly available through no breach of this Agreement; (b) is rightfully known to the receiving Party prior to disclosure; or (c) is independently developed without use of or reference to the disclosing Party's Confidential Information. Mandatory disclosure required by law or order of a court or governmental authority shall not be considered a breach provided prompt notice is given to the disclosing Party to allow for a protective order or other remedy.

Insurance; Permits; Compliance

The Planner shall maintain commercial general liability insurance and any other insurance reasonably required for events of similar size, and shall, upon request, furnish Certificates of Insurance naming the Client as additional insured where applicable. The Parties shall cooperate in obtaining permits, licenses, and approvals required by applicable laws and venue rules. Each Party shall comply with applicable laws, venue regulations, and safety requirements.

Indemnification and Limitation of Liability

Each Party agrees to indemnify, defend, and hold harmless the other Party from and against third-party claims arising from its negligent acts, willful misconduct, or breach of this Agreement. Except for liability arising from gross negligence, willful misconduct, or indemnification obligations, the Parties' aggregate liability shall be limited to the total fees paid to the Planner under this Agreement.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflicts of law principles.

Entire Agreement; Amendments

This Agreement, together with any exhibits, schedules, and attachments expressly incorporated herein, constitutes the entire agreement between the Parties with respect to the subject matter and supersedes all prior agreements, proposals, and representations, whether written or oral. Any amendment or modification to this Agreement must be in writing and signed by both Parties.

Miscellaneous Provisions

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither Party may assign its rights or delegate its duties under this Agreement without the prior written consent of the other Party, except that the Planner may engage subcontractors for discrete services so long as the Planner remains responsible for their performance.

Acknowledgment

The persons signing below represent and warrant that they are authorized to sign on behalf of their respective Parties and that the Parties agree to be bound by the terms and conditions of this Agreement.

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