Facility Details
Facility name, address, occupancy classification, and system locations for quick identification during audits and follow-up work.
A formal exam creates a verifiable record of system condition, reduces liability by documenting maintenance, and supports insurance and code compliance.
The Sprinkler Inspection Exam is completed by licensed inspectors, fire protection contractors, or authorized facility staff and shared with stakeholders.
Recipients commonly include building owners, property managers, insurance underwriters, and local authority having jurisdiction (AHJ).
Facility name, address, occupancy classification, and system locations for quick identification during audits and follow-up work.
Type of sprinkler system, pipe sizing, water supply source, alarm connections, and any special suppression attachments.
Recorded test types (trip, flow, waterflow alarm), measured pressures, valve positions, and observed response times.
Concise description of faults, affected components, severity, and any immediate hazards requiring shutdown or emergency repair.
Actions taken on-site, parts replaced, or recommendations with target completion dates and responsible contractor information.
Name, license/endorsement number, company, signature, and date to establish authority and accountability.
| Field | Configuration |
|---|---|
| Required Fields | Make inspector, date, system type, and test results mandatory. |
| Photo Attachments | Require photos for each deficiency and major test point. |
| Signer Sequence | Inspector signs first, then owner or manager acknowledges. |
| Retention Policy | Set automatic archiving after completion for the required retention period. |
Choose platforms that accept PDF and DOCX, preserve timestamps, and provide an audit trail for each signed exam.
Most systems require at least one annual comprehensive inspection and report.
Valve and supervisory signal checks often occur monthly or quarterly per NFPA guidance.
Report critical deficiencies to owner and AHJ immediately on discovery.
Document corrective action deadlines and contractor completion dates in the exam.
Keep inspection records per retention policy and any insurer requirements.
A large management firm standardized the exam across 120 properties to reduce audit time.
A city fire marshal adopted a standard exam for high-rise inspections to improve compliance tracking.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Trial varies by region | Trial varies | Trial varies | Trial varies |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |