A Stage Management Supervisor Agreement clarifies roles, secures payment terms, allocates liability for safety and rehearsals, and documents scope and timelines. A well-drafted agreement reduces disputes, supports payroll and insurance processes, and becomes enforceable when properly executed and retained under applicable electronic signature laws.
Common users include production companies, venue managers, touring show producers, and freelance stage managers who need clearly defined supervisory terms.
Use the agreement whenever you engage supervisory personnel for rehearsals, load-ins, performances, or multi-day events to document expectations and obligations.
An experienced supervisor who oversees crew, run order, safety, and communication during rehearsals and performances. Responsible for scheduling, enforcing call times, liaising with technical departments, and reporting incidents; signing indicates acceptance of duties and payment terms.
The hiring entity responsible for payment, schedules, insurance, and venue access. The company defines scope, approves schedules, provides insurance details, and binds the organization when an authorized representative signs the agreement.
Defines supervisory duties, crew oversight, rehearsal responsibilities, performance calls, load-in/load-out tasks, and interfaces with directors and technical departments to prevent scope creep and ensure operational clarity across production phases.
Specifies base rate, overtime multipliers, per diem, payment schedule, invoicing requirements, and any retainers or deposits to avoid disputes over pay timing and add-on fees.
Includes call times, rehearsal schedules, blackout periods, mandatory availability windows, notification requirements for changes, and procedures for covering absences or emergency call-ins to keep productions on schedule.
Allocates responsibility for safety protocols, emergency procedures, incident reporting, required certifications or training, and producer obligations for insurance coverage to reduce liability during physical stage operations.
Describes termination for convenience and cause, notice periods, final payments, cure periods, and post-termination obligations such as returning property or completing outstanding reports.
Protects proprietary materials, scripts, cue lists, and trade secrets; includes non-disclosure terms, duration of confidentiality, and remedies for unauthorized disclosure or misuse of production information.
| Field | Configuration |
|---|---|
| Required Signature Order | Set signer sequence and reminders. |
| Conditional Fields for Roles | Show fields when role selected, such as assistant or ASM. |
| Authentication Method | Email link, SMS code, or ID verification. |
| Document Retention Settings | Automatic archiving and export to secure storage. |
Use an eSignature platform that supports templates, audit trails, conditional fields, and secure storage for contract accuracy.
Enter MM/DD/YYYY by first day of engagement.
Invoices payable within stated net days.
Provide certificates before first rehearsal.
Executed copy returned within seven business days.
Retention begins on effective date per policy.
Agree terms and finalize exhibits before rehearsals begin.
Signatures obtained; copies distributed to payroll and records.
Supervisor performs duties and documents incidents as required.
Final invoice processed and materials returned within 14 days.
A regional theater hires a supervisor for an eight-show season
A festival contracts a freelance supervisor for a weekend concert
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |