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Stallion Service Contract

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STALLION SERVICE CONTRACT

WITNESS THIS AGREEMENT this day of , 20 between

hereinafter referred to as "Farm," and

hereinafter referred to as "Mare Owner."

WHEREAS, Mare Owner is the owner or lessee of a certain registered mare having the

registered name of with the Registry, Registration

No. , foaled and

WHEREAS, Mare Owner wishes to breed said mare as above-described to the

stallion,

IT IS NOW THEREFORE AGREED between the parties as follows:

Booking and Stallion Fees

(A) Mare Owner agrees to pay a non-refundable booking fee of $ to reserve a

breeding for the year 20 which shall be credited against the Stallion Service Fee.

(B) For consideration of $ , excluding mare care, Farm hereby agrees to breed

the stallion, as above-described to the mare belonging to Mare

Owner as above-described.

(C) The full amount of the stud fee as set forth above and the accrued board, veterinary expenses, mare care, farrier expenses, and other related charges shall become due and payable prior to delivery of the mare to Mare Owner. Farm shall have a lien against the mare, any foal at side and the produce of the mating which is the subject of this Agreement until such time as any and all charges are paid in full; said lien shall survive any transfer of possession. Mare Owner agrees to pay all charges when due and should Mare Owner fail to do so, Farm shall be entitled to recover any costs, expenses and attorney's fees expended in collection. In the event collection of Owner's account is placed in the hands of an attorney, Owner agrees a minimum fee of $250.00 shall be assessed as attorney's fees.

Mare Care and Board

Mare Owner agrees to pay Farm, the sum of $ per day for dry field mares;

$ per day for wet field mares; $ per day wet barn mares; and $ per day for

dry barn mares. This amount will be charged per calendar day, or portion thereof, in which the mare is in the custody or control of Farm. All mare care charges, including any charges of horse- shoeing, veterinary care, or similar charges shall be due and payable prior to the return of mare to Mare Owner. In the event the above-named stallion stands at a commercial breeding and/or boarding facility, said facility will be considered an independent contractor for purposes of this agreement.

Mare Owner agrees to pay the sum of $ to have the mare foal on Farm's premises. All veterinary expenses incurred in connection therewith shall be paid by Mare Owner pursuant to the terms set forth herein.

Mare Owner hereby states that he has inspected the premises of the breeding facility, including the facilities in which the mare is to be kept and is satisfied with their condition, upkeep and safety. Mare Owner agrees that the standard of care to be imposed upon Farm is that of ordinary care of a prudent horse owner and not that of compensated Bailee.

General Conditions

This contract is a "Live Foal" contract. "Live Foal" is herein defined as a newborn foal which stands and nurses without assistance. If the foal is born dead, or if the mare does not otherwise carry to term, there shall be a return privilege for the following breeding season only if the notification procedures as set forth below are followed.

None of the above-described fees shall be refundable except as described below. However, Farm guarantees a return breeding for the following breeding season for said mare or an approved substitute should a "live foal" as above-described not result from this mating. Should this mating not produce a live foal, it must be evidenced by a written statement from a licensed veterinarian dated within one week from the date of death of the fetus, or in the alternative, a sworn statement from said veterinarian that the mare is no longer in foal and the date of fetus loss is unknown.

In the event of the death of the above-named stallion, this contract shall become null and void. No money shall be refunded to mare owner except the booking fee if the mare has not been bred. In the event of the stallion's death prior to the delivery of a live foal, the live foal guarantee as above-described shall become null and void. Should the mare die subsequent to payment of the booking fee but prior to breeding, only the booking fee will be refunded to Mare Owner. No other fees or charges are refundable except as described in this paragraph.

Mare Owner agrees to furnish a negative Coggins Test (Swamp Fever) prior to mare's arrival at the breeding farm. All mares shall be accompanied upon arrival by a health certificate indicating a current vaccination for equine influenza, tetanus, and encephalitis. Mares not accompanied by said certificate will be vaccinated shortly after arrival at Farm at the expense of Mare Owner. Mare Owner understands and agrees that upon arrival at the breeding facility, the mare will be cultured and examined by a licensed veterinarian selected by Farm, at Mare Owner's expense. Mare Owner authorizes Farm, to engage performance of such other veterinary services as Farm may deem necessary for the proper treatment, care and protection of the mare and/or foal at side. This is to be done at the Mare Owner's expense and will be billed and payable as above-described.

In the event of colic or life threatening illness of the mare, all means available will be utilized to save said mare unless otherwise instructed by Mare Owner, including surgery if recommended by the veterinarian. Mare Owner shall pay any and all costs in connection therewith.

Farm shall not be liable for any sickness, disease, estray, theft, death, or injury which may be suffered by the mare and/or foal at side, or any other cause of action whatsoever arising out of or connected in any way with the breeding or boarding of the mare and/or foal. This includes, but is not limited to, any personal injury or disability which the Mare Owner or Owners may receive while on the premises of the breeding facility, even if caused by negligence (if allowed by the laws of this State) by Farm, its representatives, agents or employees. Mare Owner fully understands that Farm does not carry any outside horses in its possession, custody or control for breeding and boarding on any public liability, accidental injury, theft or equine mortality insurance, and that all risks connected with the breeding and boarding of the mare or mares and/or foals are to be born by the Mare Owner or Owners. Farm strongly recommends equine mortality insurance be obtained applicable to the subject horse(s) by Owner. The standard of care applicable to Farm is that of ordinary care of a prudent horse owner and not as a compensated bailee. In no event shall Farm be held liable to Mare Owner for equine death or injury in an amount in excess of Five Thousand Dollars ($5,000) per animal. Mare Owner agrees to obtain equine insurance for any animals valued in excess of Five Thousand Dollars ($5,000), at Mare Owner's expense, or forego any claim for amounts in excess of Five Thousand Dollars ($5,000). Mare Owner agrees to disclose this entire agreement to Mare Owner's insurance company and provide Farm with the company's name, address and policy number. Failure to disclose insurance information shall be at Mare Owner's risk.

Mares that are not halter broken and/or cannot be hobbled will not be accepted. Owner agrees to submit a completed Horse Information Sheet at least five days prior to the mare's arrival on the premises of the breeding facility. Mare Owner understands and agrees that the mare may be tranquilized for breeding purposes if deemed reasonable or necessary by Farm. Mare Owner further authorizes breeding by artificial insemination if deemed appropriate by Farm, and agrees to pay any veterinary charges arising in connection therewith. Artificial insemination may only be used if approved by the applicable breed registry.

It is understood that the breeding season for Farm commences on January 1 of the calendar year and terminates July 15 of the same calendar year. Mares who do not come into season or are not settled within said breeding season as above-described shall be carried over to the following year, or may be rebred during the following heat(s) if it is practical for Farm to do so. In the event mare owner elects to rebreed during the following breeding season, Mare Owner agrees to pay any increase in the stallion service fee or mare care fee.

In the event Mare Owner does not leave the mare at the breeding facility for thirty-five days following last breeding for purposes of a pregnancy test, mare owner assumes all responsibility for pregnancy testing. Mare owner agrees to have said mare pregnancy checked within forty-five days from the date of last breeding and provide said information to Farm within five days from the date of said pregnancy check. Failure to provide said information waives the live foal guarantee although Mare Owner shall have a guaranteed right to rebreed the following breeding season at the rate set for said breeding season.

Sale of the mare by Mare Owner to another party or parties will terminate the live foal guarantee as set forth above and described in this contract unless same is acknowledged and accepted in writing by Farm.

Inherent Risks and Assumption of Risk. The undersigned acknowledges there are inherent risks associated with equine activities such as described below, and hereby expressly assumes all risks associated with participating in such activities. The inherent risks include, but are not limited to the propensity of equines to behave in ways such as, running, bucking, biting, kicking, shying, stumbling, rearing, falling or stepping on, that may result in an injury, harm or death to persons on or around them; the unpredictability of equine's reaction to such things as sounds, sudden movement and unfamiliar objects, persons or other animals; certain hazards such as surface and subsurface conditions; collisions with other animals; the limited availability of emergency medical care; and the potential of a participant to act in a negligent manner that may contribute to injury to the participant or others, such as failing to maintain control over the animal or not acting within such participant's ability.

WARNING

Under Georgia law, an equine activity sponsor or equine professional is not liable for an injury to or the death of a participant in equine activities resulting from the inherent risks of equine activities, pursuant to Chapter 12 of Title 4 of the Official Code of Georgia Annotated.

This contract represents the entire agreement between the parties. No other agreements, promises, or representations, verbal or implied, are included herein unless specifically stated in this written agreement. This contract is made and entered into in the State of Georgia, and shall be enforced and interpreted in accordance with the laws of said State.

In the event one or more parts of this contract are found to be unenforceable or illegal, the other portions hereof shall be deemed in full force and effect.

Additional agreements should be separately initialed by each party. If none, check here

©2017 - Cottonwood Equestrian Publications

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What the Stallion Service Contract Covers

A Stallion Service Contract is a written agreement between a stallion owner and a mare owner that sets the terms for breeding services. It typically identifies the stallion and mare, specifies the breeding method (live cover, cooled or frozen semen, or shipped semen), records stud fee and payment schedule, details mare care and lodging obligations, and defines the live-foal guarantee, collection and shipping responsibilities, veterinary and health requirements, registration and transfer of ownership rights, and dispute resolution. The contract allocates risk, sets deadlines for booking and notification, and documents remedies for breach.

Why a Clear Contract Matters for Breeding Transactions

A clear Stallion Service Contract reduces disputes by documenting expectations for fees, timing, health requirements, and what qualifies as a live foal. It protects both owners by assigning liability, detailing payment and refund terms, and specifying performance remedies.

Why a Clear Contract Matters for Breeding Transactions

Who Typically Completes a Stallion Service Contract

The contract is completed by parties directly involved in the breeding transaction: stallion owners, mare owners, farm managers, and veterinarians who confirm health compliance.

  • Stallion owners or farm managers who set breeding availability, stud fee, and delivery terms for semen or live cover.
  • Mare owners or lessees who confirm mare status, arrange transport or boarding, and accept payment and liability terms.
  • Veterinarians or stud farm staff who provide health certificates, perform collections, and document breeding-related veterinary care.

Other stakeholders include registries, insurers, and transporters who may require copies for registration, coverage, or compliance.

Core Sections to Include in a Professional Stallion Service Contract

A comprehensive contract contains defined sections so both parties know obligations, timelines, and remedies. Each section should be explicit and avoid vague or ambiguous language that can create disputes.

Parties

Full legal names and contact details for stallion owner, mare owner, and farm or agent handling logistics and payments.

Services

Describe the breeding method, anticipated collection schedule, semen handling or live cover details, and any limits on attempts or seasonal windows.

Fees & Payment

State stud fee, booking deposit, balance due timing, penalties for late payment, and whether fees are refundable or transferable.

Health & Vet Terms

Require current Coggins, vaccinations, reproductive exams, quarantine rules, and responsibility for veterinary costs and quarantine fees.

Guarantees

Define live-foal guarantee, replacement service conditions, notification deadlines for stillbirths or losses, and requirements for veterinary certification.

Legal Terms

Include governing law, indemnity, limitation of liability, dispute resolution, signature blocks, and whether the agreement may be executed electronically.

Essential Data Fields to Capture

Stallion Name: Registered name and sire/dam lineage
Owner Name: Full legal name of owner or business
Mare Details: Registered name, age, and registration number
Breeding Window: Start and end dates for services
Stud Fee: Deposit, balance, and payment method
Health Certificates: Coggins, vaccination, and exam status

Step-by-Step: Completing the Stallion Service Contract

Follow these sequential steps to prepare a clear, enforceable contract and reduce the risk of later disputes.

  • 01
    Identify parties: Enter full legal names and contact information for each party.
  • 02
    Specify services: Choose breeding method, dates, and any limits on collections or attempts.
  • 03
    Set fees: Record deposit, balance due date, refund and transfer conditions.
  • 04
    Sign and confirm: Collect signatures, dates, and any required veterinary attestations.

How to Configure a Digital Stallion Service Workflow

When completing online, set up fields and routing to mirror the contract steps and capture required attestations and signatures.

Field Configuration
Party Details Required text fields for legal names and addresses
Health Attachments File upload fields for Coggins and vet reports
Payment Terms Checkboxes and date fields for deposit and balance
Signature Order Set sequential signing: owner → vet → farm manager

Where to Send, File, or Deliver the Signed Contract

After execution, distribute copies to every party and retain an accessible record for registration and insurance.

  • Stallion Owner: Provide original signed copy and invoice records
  • Mare Owner: Retain a fully executed copy for foal registration
  • Veterinarian: Send health certificates and breeding reports
  • Registry or Association: Submit required documentation for foal registration

Digital Signing, File Types, and Integration Needs

Use a platform that supports PDF and DOCX files, preserves an audit trail, and meets applicable compliance standards.

  • File formats: PDF and Word DOCX supported
  • Integrations: Works with Google Workspace and NetSuite
  • Authentication: Email, SMS, or stronger multi-factor options

Ensure the platform you choose can store signed copies securely, produce a certificate of completion (timestamp, IP), and integrate with your farm management or registry workflows.

Common Contract Deadlines and Timing Expectations

Include explicit deadlines to avoid ambiguity about booking, payments, and notification requirements for breeding outcomes.

Booking Deposit Due:

Due on signing to reserve breeding dates

Balance Payment:

Payable before first collection or mare arrival

Mare Arrival:

Set a latest arrival date for on‑farm services

Live-Foal Notice:

Specify timeframe for reporting stillbirth or foal loss

Registration Deadline:

Provide date for registering foal with breed registry

Common Mistakes to Avoid When Preparing the Contract

  • Vague live-foal guarantee language that fails to define 'live' or required veterinary proof.
  • Omitting who pays for additional veterinary care, quarantine, or transport if complications arise.
  • Failing to specify the breeding method, semen handling responsibilities, or limits on number of collections.
  • Not documenting payment schedule or refund conditions for failed services or cancellations.

Potential Consequences of an Incorrect or Incomplete Contract

Fee Forfeiture: Loss of deposit or stud fee
Liability Exposure: Unexpected vet or boarding costs
Registration Delays: Foal registration may be denied
Contract Disputes: Increased legal costs
Tax Withholding: Backup withholding if TIN missing
Transport Fines: Noncompliance with health export rules

eSignature Pricing and Capability Comparison

Compare common vendor criteria for executing and storing signed Stallion Service Contracts; signNow is listed first for reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions and Troubleshooting

Answers to common questions about validity, notarization, e-signatures, and disputes for Stallion Service Contracts.


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