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Stallion Service Contract

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STALLION SERVICE CONTRACT

WITNESS THIS AGREEMENT this day of , 20 between

hereinafter referred to as "Farm," and

hereinafter referred to as "Mare Owner."

WHEREAS, Mare Owner is the owner or lessee of a certain registered mare having the registered name of with the Registry, Registration

No. , foaled and

WHEREAS, Mare Owner wishes to breed said mare as above-described to the stallion,

IT IS NOW THEREFORE AGREED between the parties as follows:

Booking and Stallion Fees

(A) Mare Owner agrees to pay a non-refundable booking fee of $ to reserve a breeding for the year 20 which shall be credited against the Stallion Service Fee.

(B) For consideration of $ , excluding mare care, Farm hereby agrees to breed as above-described to the mare belonging to Mare Owner as above-described.

(C) The full amount of the stud fee as set forth above and the accrued board, veterinary expenses, mare care, farrier expenses, and other related charges shall become due and payable prior to delivery of the mare to Mare Owner. Farm shall have a lien against the mare, any foal at side and the produce of the mating which is the subject of this Agreement until such time as any and all charges are paid in full; said lien shall survive any transfer of possession. Mare Owner agrees to pay all charges when due and should Mare Owner fail to do so, Farm shall be entitled to recover any costs, expenses and attorney's fees expended in collection. In the event collection of Owner's account is placed in the hands of an attorney, Owner agrees a minimum fee of $250.00 shall be assessed as attorney's fees.

Mare Care and Board

Mare Owner agrees to pay Farm, the sum of $ per day for dry field mares; $ per day for wet field mares; $ per day wet barn mares; and $ per day for dry barn mares. This amount will be charged per calendar day, or portion thereof, in which the mare is in the custody or control of Farm. All mare care charges, including any charges of horse- shoeing, veterinary care, or similar charges shall be due and payable prior to the return of mare to Mare Owner. In the event the above-named stallion stands at a commercial breeding and/or boarding facility, said facility will be considered an independent contractor for purposes of this agreement.

Mare Owner agrees to pay the sum of $ to have the mare foal on Farm's premises. All veterinary expenses incurred in connection therewith shall be paid by Mare Owner pursuant to the terms set forth herein.

Mare Owner hereby states that he has inspected the premises of the breeding facility, including the facilities in which the mare is to be kept and is satisfied with their condition, upkeep and safety. Mare Owner agrees that the standard of care to be imposed upon Farm is that of ordinary care of a prudent horse owner and not that of compensated Bailee.

General Conditions

This contract is a "Live Foal" contract. "Live Foal" is herein defined as a newborn foal which stands and nurses without assistance. If the foal is born dead, or if the mare does not otherwise carry to term, there shall be a return privilege for the following breeding season only if the notification procedures as set forth below are followed.

None of the above-described fees shall be refundable except as described below. However, Farm guarantees a return breeding for the following breeding season for said mare or an approved substitute should a "live foal" as above-described not result from this mating. Should this mating not produce a live foal, it must be evidenced by a written statement from a licensed veterinarian dated within one week from the date of death of the fetus, or in the alternative, a sworn statement from said veterinarian that the mare is no longer in foal and the date of fetus loss is unknown.

In the event of the death of the above-named stallion, this contract shall become null and void. No money shall be refunded to mare owner except the booking fee if the mare has not been bred. In the event of the stallion's death prior to the delivery of a live foal, the live foal guarantee as above-described shall become null and void. Should the mare die subsequent to payment of the booking fee but prior to breeding, only the booking fee will be refunded to Mare Owner. No other fees or charges are refundable except as described in this paragraph.

Mare Owner agrees to furnish a negative Coggins Test (Swamp Fever) prior to mare's arrival at the breeding farm. All mares shall be accompanied upon arrival by a health certificate indicating a current vaccination for equine influenza, tetanus, and encephalitis. Mares not accompanied by said certificate will be vaccinated shortly after arrival at Farm at the expense of Mare Owner. Mare Owner understands and agrees that upon arrival at the breeding facility, the mare will be cultured and examined by a licensed veterinarian selected by Farm, at Mare Owner's expense. Mare Owner authorizes Farm, to engage performance of such other veterinary services as Farm may deem necessary for the proper treatment, care and protection of the mare and/or foal at side. This is to be done at the Mare Owner's expense and will be billed and payable as above-described.

In the event of colic or life threatening illness of the mare, all means available will be utilized to save said mare unless otherwise instructed by Mare Owner, including surgery if recommended by the veterinarian. Mare Owner shall pay any and all costs in connection therewith.

Farm shall not be liable for any sickness, disease, estray, theft, death, or injury which may be suffered by the mare and/or foal at side, or any other cause of action whatsoever arising out of or connected in any way with the breeding or boarding of the mare and/or foal. This includes, but is not limited to, any personal injury or disability which the Mare Owner or Owners may receive while on the premises of the breeding facility, even if caused by negligence (if allowed by the laws of this State) by Farm, its representatives, agents or employees. Mare Owner fully understands that Farm does not carry any outside horses in its possession, custody or control for breeding and boarding on any public liability, accidental injury, theft or equine mortality insurance, and that all risks connected with the breeding and boarding of the mare or mares and/or foals are to be born by the Mare Owner or Owners. Farm strongly recommends equine mortality insurance be obtained applicable to the subject horse(s) by Owner. The standard of care applicable to Farm is that of ordinary care of a prudent horse owner and not as a compensated bailee. In no event shall Farm be held liable to Mare Owner for equine death or injury in an amount in excess of Five Thousand Dollars ($5,000) per animal. Mare Owner agrees to obtain equine insurance for any animals valued in excess of Five Thousand Dollars ($5,000), at Mare Owner's expense, or forego any claim for amounts in excess of Five Thousand Dollars ($5,000). Mare Owner agrees to disclose this entire agreement to Mare Owner's insurance company and provide Farm with the company's name, address and policy number. Failure to disclose insurance information shall be at Mare Owner's risk.

Mares that are not halter broken and/or cannot be hobbled will not be accepted. Owner agrees to submit a completed Horse Information Sheet at least five days prior to the mare's arrival on the premises of the breeding facility. Mare Owner understands and agrees that the mare may be tranquilized for breeding purposes if deemed reasonable or necessary by Farm. Mare Owner further authorizes breeding by artificial insemination if deemed appropriate by Farm, and agrees to pay any veterinary charges arising in connection therewith. Artificial insemination may only be used if approved by the applicable breed registry.

It is understood that the breeding season for Farm commences on January 1 of the calendar year and terminates July 15 of the same calendar year. Mares who do not come into season or are not settled within said breeding season as above-described shall be carried over to the following year, or may be rebred during the following heat(s) if it is practical for Farm to do so. In the event mare owner elects to rebreed during the following breeding season, Mare Owner agrees to pay any increase in the stallion service fee or mare care fee.

In the event Mare Owner does not leave the mare at the breeding facility for thirty-five days following last breeding for purposes of a pregnancy test, mare owner assumes all responsibility for pregnancy testing. Mare owner agrees to have said mare pregnancy checked within forty-five days from the date of last breeding and provide said information to Farm within five days from the date of said pregnancy check. Failure to provide said information waives the live foal guarantee although Mare Owner shall have a guaranteed right to rebreed the following breeding season at the rate set for said breeding season.

Sale of the mare by Mare Owner to another party or parties will terminate the live foal guarantee as set forth above and described in this contract unless same is acknowledged and accepted in writing by Farm.

Inherent Risks and Assumption of Risk. The undersigned acknowledges there are inherent risks associated with equine activities such as described below, and hereby expressly assumes all risks associated with participating in such activities. The inherent risks include, but are not limited to the propensity of equines to behave in ways such as, running, bucking, biting, kicking, shying, stumbling, rearing, falling or stepping on, that may result in an injury, harm or death to persons on or around them; the unpredictability of equine's reaction to such things as sounds, sudden movement and unfamiliar objects, persons or other animals; certain hazards such as surface and subsurface conditions; collisions with other animals; the limited availability of emergency medical care; and the potential of a participant to act in a negligent manner that may contribute to injury to the participant or others, such as failing to maintain control over the animal or not acting within such participant's ability.

WARNING

You are advised that there are inherent risks, including the risk of serious injury or death, while engaging in equine activities. By engaging in equine activities and in accordance with the terms of this agreement you hereby assume all risks of injury or death.

This contract represents the entire agreement between the parties. No other agreements, promises, or representations, verbal or implied, are included herein unless specifically stated in this written agreement. This contract is made and entered into in the State of , and shall be enforced and interpreted in accordance with the laws of said State.

In the event one or more parts of this contract are found to be unenforceable or illegal, the other portions hereof shall be deemed in full force and effect.

Additional agreements should be separately initialed by each party. If none, check here .

FARM NAME

By

MARE OWNER

Enter text

What a Stallion Service Contract Covers

The Stallion Service Contract is a written agreement between a stallion owner and a mare owner that records terms for breeding services, fees, schedules, and responsibilities. Typical items include service dates, breeding method (live cover or artificial insemination), semen handling and transport, required health certifications, pregnancy-check timelines, and refund or re-breeding provisions. The contract also allocates liability for injury, disease, or loss during the service period and sets governing law and dispute-resolution procedures. Clear terms reduce ambiguity and support enforceability under U.S. contract and e-signature laws.

Why a Written Stallion Service Contract Matters

A written Stallion Service Contract documents obligations, payment terms, and biosecurity responsibilities so both parties understand risk allocation and remedies. It creates evidence for disputes, clarifies breeding expectations, and supports electronic execution under U.S. e-signature frameworks when intent and consent are documented.

Why a Written Stallion Service Contract Matters

Who Typically Completes This Contract

Typical users completing this agreement are stallion owners, mare owners, farm managers, and veterinary representatives coordinating breeding services.

  • Stallion owners managing stud schedules, setting service fees, and documenting breeding terms with prospective mare owners.
  • Mare owners arranging breeding dates, payment obligations, required health tests, and pregnancy follow-up duties after services.
  • Veterinarians, farm managers, or agents executing health certificates, transport arrangements, and delegated authorization for medical care.

Core Elements Every Professional Stallion Service Contract Should Include

A robust contract addresses parties, service mechanics, health safeguards, payment structure, post-service obligations, and dispute resolution so each area is actionable and enforceable.

Parties

Full legal names, business or farm names, mailing addresses, and contact details for stallion owner, mare owner, and any authorized agents.

Service Details

Specific breeding method, service dates or seasonal window, semen handling and shipping terms, and any on-site vs off-site obligations.

Health & Biosecurity

Required veterinary certificates (Coggins, infectious disease tests), vaccination lists, and responsibility for quarantine, testing, and vet fees.

Fees & Payment

Deposit amount and due date, balance schedule, payment methods, refund or re-breed conditions, and late fee or collection terms.

Breeding Outcomes

Pregnancy-check timing, live-foal guarantees, re-breeding or refund terms, and procedures for failed conception events.

Legal Provisions

Governing law, indemnification, limitation of liability, dispute resolution or arbitration clauses, and signature blocks for all signers.

Step-by-Step: Completing and Executing the Contract

Follow these steps to fill, authenticate, and preserve the Stallion Service Contract for legal and operational clarity.

  • 01
    Prepare Document: Populate parties, service terms, and required attachments.
  • 02
    Attach Vet Records: Upload signed health certificates and test reports in PDF format.
  • 03
    Sign Electronically: Obtain signatures with clear intent and signer attribution.
  • 04
    Archive Copy: Save signed contract and audit trail in secure storage.

Recommended Online Workflow Settings

Configure the online workflow to enforce signer order, required attachments, and reminders before sending the contract for signature.

Field Configuration
Signer Order Sequential signing with stallion owner or agent first, then mare owner.
Required Fields Make health certificate uploads and deposit amount mandatory to complete signing.
Authentication Use email verification plus optional SMS code for stronger signer attribution.
Reminders Set automatic reminders at 3-day intervals until signature or deadline.

Typical Document Routing and Evidence Capture

A straightforward routing sequence collects signatures, captures an audit trail, and distributes final copies to each party and storage systems.

  • Upload Document: Preparer uploads contract and attaches vet certificates.
  • Place Fields: Add signatures, initials, dates, and required-file fields.
  • Send to Signers: Deliver via email link or secure signing portal with authentication.
  • Complete & Archive: Signed parties receive copies; system stores audit trail.

Platform Capabilities to Support This Contract

Use an e-signature platform that preserves an auditable record, supports attachments, and offers flexible signer authentication levels.

  • File Formats: PDF, DOCX supported
  • Integrations: Google Drive, Box, NetSuite, Procore
  • Security: AES-256 at rest; TLS 1.2/1.3

Essential Information Fields to Include

Stallion Information: Name, registration ID
Mare Information: Name, registration ID
Service Date: MM/DD/YYYY format
Breeding Method: Live cover or AI
Health Certificates: Coggins, vaccine dates
Fees & Terms: Deposit, balance, refunds

Who Is Authorized to Sign

Stallion Owner — Owner

The stallion owner or an authorized farm manager signs to confirm availability, semen handling obligations, and liability allocation. If an agent signs, attach written authorization to avoid later questions about authority to bind the owner.

Mare Owner — Owner

The mare owner or authorized agent signs to accept service dates, payment terms, and health requirements. Agents should include documented power of attorney or written authorization when signing on behalf of the owner.

Common Mistakes to Avoid

  • Unclear payment terms or deposit deadlines that lead to disputes over service eligibility and refund entitlement.
  • Failing to attach up-to-date veterinary certificates, creating grounds for service refusal or liability claims if disease spreads.
  • Using vague timing language for breeding windows and pregnancy checks that misses breed-specific cycles and leads to missed attempts.
  • Not capturing clear signer attribution and consent when completing electronically, which can complicate enforceability.

Risks and Consequences of an Incomplete or Incorrect Contract

Breach of Contract: Monetary damages possible
Biosecurity Liability: Disease exposure responsibility
Invalid Signature: Enforceability challenges
Missed Service Window: Loss of breeding opportunity
Tax Reporting: Income or withholding issues
Contract Cancellation: Forfeited deposits possible

Key Dates and Deadlines to Record

Record fixed dates and deadlines to avoid missed opportunities and to preserve rights for refunds or re-breeding claims.

Service Window Dates:

Start and end dates for allowable breeding attempts.

Deposit Due Date:

Date deposit must be paid to reserve service.

Semen Shipping Date:

Cutoff date for sending or receiving chilled/frozen semen.

Pregnancy Check Deadline:

Date when veterinary confirmation must be provided.

Refund Claim Deadline:

Deadline for requesting refund or re-breed per contract.

eSignature Pricing and Feature Comparison for Contract Execution

This table compares common eSignature vendors for executing contracts; signNow is listed first per platform comparison conventions without date qualifiers.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical Tips for Accurate, Efficient Completion

Adopt consistent drafting and signing practices to reduce disputes and speed execution without sacrificing legal clarity.

Confirm Identity Early
Verify full legal names and authorized signers before preparing the contract; require written agent authorization when someone signs on behalf of an owner to avoid later challenges about authority.
Standardize Health Attachments
Use a standard vet certificate checklist with required tests and expiration dates; require veterinarian signature and clinic contact information to speed verification and reduce rejection risk.
Be Explicit on Remedies
Specify the exact remedy for failed conception (refund, re-breed, or alternate consideration) including deadlines for claiming the remedy to limit ambiguity.
Preserve the Audit Trail
Use an e-signature system that records timestamps, IP addresses, and signer authentication steps; store signed PDFs and the audit record together for evidentiary integrity.

Real-World Examples of Digitally Executed Service Agreements

These customer examples illustrate how organizations use e-signatures to process service agreements and attachments efficiently.

Tim Martin, Founder

Tim Martin moved property and service paperwork fully online to support mobile signing during fieldwork.

  • The solution worked offline and on mobile devices.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Dan Rotelli, CEO

Dan Rotelli prioritized compliance and integration for document-heavy workflows.

  • The platform choice emphasized SOC 2 and legal compliance.
  • "We felt most comfortable with airSlate SignNow given their SOC 2 certification and strict focus on ESIGN and UETA act compliance."

Frequently Asked Questions About Stallion Service Contracts

Answers to common practical and legal questions about preparing, signing, and enforcing a Stallion Service Contract.


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