Is an electronic signature valid for a bank resolution?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided intent, consent, attribution, and reliable record retention are met; check the bank's acceptance policy for e-signed corporate certifications.

When is notarization required?

Notarization is required when the bank or state law requires a sworn certification or acknowledgment. State rules vary; some banks accept certified officer signatures while others require a notary or remote online notarization.

Who must sign the resolution?

Typically a corporate secretary or authorized officer certifies the resolution, and named signers sign where indicated. Ensure roles match corporate records and that the certifying officer has delegated authority.

What if the bank rejects the resolution?

Request the bank's specific exception, correct the identified issue (name mismatch, missing minutes, notarization), and resubmit a certified corrected copy. Retain all versions and correspondence for audit trails.

How do I update or revoke a resolution?

Adopt a new board resolution or a certified amendment that expressly revokes prior authority. Deliver the certified amendment to the bank following the same submission and certification steps used for the original.

Can I use remote online notarization?

Possibly. Remote online notarization (RON) is permitted in most states with specific identity-proofing and recording requirements. Verify the state's RON rules and the bank's acceptance of RON sessions.

Electronic Signature
Templates
Legal
Standard Bank Resolution Template

Standard Bank Resolution Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Standard Bank Resolution Template

This Bank Resolution is made and entered into as of the date set forth below by the parties identified herein. Company Name: , a business entity organized under the laws of the State of: , with its principal office at (the "Company"), and Bank Name: , a banking institution organized under the laws of the State of: (the "Bank").

Recitals

WHEREAS, the executive governing body of the Company has determined that it is in the best interest of the Company to establish and maintain deposit and other accounts with the Bank for the purpose of conducting the Company's banking and financial affairs; and

WHEREAS, the Company desires to designate certain officers and/or other persons to act on behalf of the Company with respect to the opening, maintenance and operation of such accounts and to authorize the Bank to rely upon the authority of such persons as set forth in this Resolution; and

WHEREAS, at a meeting of the Board of Directors (or by unanimous written consent) of the Company held on the day of , at , a quorum was present and the following resolutions were duly adopted and are now in full force and effect.

Now, Therefore, Be It Resolved

Authorization to Open and Maintain Accounts. Resolved, that the Bank is hereby authorized to open, maintain and close accounts of any kind for and in the name of the Company and to accept for deposit or collection checks, notes, drafts and other items payable to the Company or endorsed on behalf of the Company in accordance with the signature authorities established by this Resolution.
Authorized Account Types. Resolved, that the Company authorizes the Bank to open the following types of accounts (check applicable):
Checking Savings Loan/Credit Other
If Other, describe:
Designation of Authorized Signatories. Resolved, that the persons whose names and specimen titles appear below are authorized, on behalf of the Company, to (a) sign checks, drafts, withdrawal orders and other instruments; (b) endorse or guarantee negotiable instruments; (c) execute and deliver agreements and authorizations relating to banking services; and (d) otherwise act for and bind the Company in connection with the accounts and services maintained with the Bank, subject to any limits or conditions listed below.
Authorized Signatory 1 — Name: Title:

Authorized Signatory 2 — Name: Title:

Additional Authorized Persons (list or attach):

Signature Requirement: Any one officer or authorized person Any two officers jointly Other
Authority for Borrowing and Other Services. Resolved, that the Bank is authorized to extend credit, provide overdraft protection, initiate wire transfers, and provide other banking products and services to the Company upon the request of any authorized person listed herein, in accordance with the terms and conditions of any separate credit or service agreements between the Company and the Bank. The Bank may rely upon such requests without further inquiry.
Certification and Reliance. Resolved, that the Secretary or other authorized officer of the Company is authorized and directed to certify to the Bank the foregoing resolutions, to provide specimen signatures of the authorized signatories and to deliver to the Bank a copy of the certificate of incorporation and any other documents the Bank reasonably requests. The Bank is authorized to rely upon such certification until receipt of written notice of revocation or amendment signed by an authorized officer of the Company.
Limitations and Termination. Resolved, that the authority granted by this Resolution shall remain in full force and effect until the Bank receives written notice of modification or revocation signed by the Company's duly authorized officer and the Bank has had a reasonable opportunity to act on such notice. The Company acknowledges that the Bank shall not be liable for actions taken in good faith in reliance on this Resolution prior to the Bank's actual receipt and reasonable time to act on such notice.

Notices

All notices, demands and communications required or permitted under this Resolution shall be in writing and delivered to the respective addresses below (or to such other address as a party may specify in writing):

Company Notice Address: Bank Notice Address:

Amendments; Waiver; Counterparts

This Resolution may be amended or revoked only by a subsequent resolution adopted by the Company's governing body and delivered to the Bank in writing. No waiver of any provision of this Resolution shall be effective unless in writing and signed by the party against whom enforcement is sought. This Resolution may be executed in counterparts, each of which shall be an original and together shall constitute one and the same instrument.

Governing Law; Entire Agreement; Severability

This Resolution shall be governed by and construed in accordance with the laws of the State of: , without regard to conflict of laws principles. This Resolution constitutes the entire agreement between the Company and the Bank with respect to the matters addressed herein and supersedes all prior agreements and understandings. If any provision of this Resolution is held invalid or unenforceable, the remaining provisions shall continue in full force and effect.

Secretary's Certification

I, the undersigned, hereby certify that I am the duly elected and acting Secretary of the Company; that the foregoing is a true and complete copy of the resolutions duly adopted by the Board of Directors of the Company on the date indicated below; and that such resolutions are now in full force and effect and have not been amended or repealed.

Secretary Name: Secretary Title (if different): Date of Certification:

Date:

Company Representative:

By:

Date:

Title:

Bank Representative:

By:

Date:

Title:

What the Standard Bank Resolution Template Is

A Standard Bank Resolution Template is a formal corporate document that records an entity's authorized signers and the scope of their authority for bank accounts, wire transfers, and related financial relationships. It typically references the board resolution or corporate minutes that appointed the signer, names the bank account(s), and specifies transactional limits and signature combinations. Banks use the resolution to verify authority before opening accounts, changing signers, or processing large transactions. The template standardizes language across institutions and reduces back-and-forth requests for supporting corporate records during onboarding.

Why a Standard Bank Resolution Template Matters

A clear resolution protects the organization and the bank by documenting authorized signers, limiting liability, and enabling predictable processing. It speeds account actions, reduces manual verification, and creates an auditable record useful for internal controls and compliance reviews.

Who Typically Completes and Uses This Template

The document is prepared by corporate officers, corporate secretaries, or in-house counsel and used by banks, treasury teams, and authorized signers to confirm authority.

Corporate Secretary or General Counsel — Prepares resolution, attaches minutes, provides official seal when required.
Treasury or Finance Team — Uses resolution to set account access, signatory limits, and wire authorization rules.
Commercial Bank Relationship Officer — Accepts the resolution as evidence of authority and updates bank records accordingly.

Keep a certified copy with corporate records and provide the original or a bank-certified copy to the institution accepting the resolution.

Core Elements that Make a Professional Bank Resolution

A professional resolution combines precise legal language with operational details so banks can act without additional documentation requests.

Entity Details

Full legal name, formation jurisdiction, and entity type. Include EIN and corporate identification used by the bank for verification and anti-money-laundering checks.

Authority Scope

Specific powers granted to signers (open/close accounts, wire transfers, endorse checks). Define dollar or transaction limits and whether single or dual signatures are required.

Named Signers

List signers by full legal name, title, and specimen signature. Indicate whether successors or delegates may act and any identification requirements.

Effective Terms

Effective date and any expiration or review period. State how amendments or revocations must be delivered to the bank to be effective.

Reference Documents

Attach or reference board minutes, bylaws, or operating agreement showing the authority to adopt the resolution, including meeting dates and vote records.

Certification

Signature and title of the certifying officer or corporate secretary, date of certification, and, if required, corporate seal or notarial acknowledgment.

Essential Security and Compliance Details

Encryption: TLS 1.2/1.3, AES-256

Audit Trail: Timestamped event log

Certifications: SOC 2 Type II, ISO 27001

Privacy Controls: HIPAA BAA available

Legal Compliance: ESIGN and UETA

Accessibility: WCAG 2.0 Level AA

Step-by-Step: Completing and Delivering the Resolution

Follow these steps in order to prepare a compliant resolution and get it accepted by the bank.

01

Draft Resolution: Populate template with entity and signer details.
02

Attach Minutes: Attach board minutes showing the approval vote.
03

Certify Document: Officer signs and dates the certification section.
04

Deliver to Bank: Provide original or bank-certified copy per bank instruction.

Where to Submit and How Banks Process Resolutions

Banks have standard intake and verification steps; understanding those reduces follow-up requests and onboarding time.

Branch Submission: Submit original or notarized copy to the relationship manager.
Relationship Officer Review: Officer verifies names, titles, and matching corporate records.
Verification Checks: Bank runs identity and beneficial owner screening.
Record Update: Bank updates account signatory records and confirms acceptance.

How to Configure an Online Workflow for the Resolution

Set up an e-signature workflow to collect signatures in order, with authentication and storage controls aligned to bank requirements.

Field	Configuration
Authentication	Email plus SMS code or ID verification
Signer Order	Sequential order: certifier first, then signers
Attachments	Include board minutes and formation documents
Retention	Secure storage with exportable audit trail

Delivery and Sharing Options for the Signed Resolution

Choose delivery methods that satisfy both corporate policy and the bank's acceptance criteria.

Email Copy: Encrypted PDF with audit trail
Bank Portal: Upload per bank portal instructions
In-Person: Deliver original or notarized copy

Preserve both the electronic audit trail and a certified original when the bank requires a notarized or certified copy.

Typical Timing and Processing Expectations

Processing times vary by bank and verification complexity; plan ahead for identity checks and corporate record review.

Draft Preparation Time:

1–3 business days depending on internal approvals

Bank Verification:

2–10 business days for identity and document checks

Notarization Lead Time:

Same-day to 3 days depending on scheduling

Account Update Effective Date:

Effective upon bank confirmation or stated effective date

Amendment Processing:

2–7 business days after receipt of certified amendment

Risks and Consequences of Incorrect Resolutions

Access Denial: Bank may refuse transactions

Financial Liability: Unauthorized payments may create liability

Operational Delay: Frozen accounts until verification completes

Regulatory Risk: AML/KYC deficiencies flagged

Reputational Harm: Vendor payment disruptions

Additional Costs: Notary or attorney fees to correct issues

Common Preparation Mistakes to Avoid

Using a trade name instead of the registered legal name can cause banks to reject the resolution and request supporting filings.
Omitting board minutes or failing to certify the minutes prevents the bank from verifying authority and delays account changes.
Vague authority language such as 'handle banking matters' leads to interpretation disputes; specify transaction types and dollar limits.
Failing to update the resolution after officer or signer changes risks unauthorized transactions and may expose signers to personal liability.

eSignature Vendor Pricing and Feature Snapshot

Comparison focuses on starting price and common feature criteria relevant when executing bank resolutions and corporate certifications.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Trial varies	Trial varies	Trial available	Trial available
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions and Practical Answers

Answers to common questions about validity, notarization, signatures, and what to do if a bank requests changes.

Need help? Contact support

Is an electronic signature valid for a bank resolution?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided intent, consent, attribution, and reliable record retention are met; check the bank's acceptance policy for e-signed corporate certifications.
When is notarization required?
Notarization is required when the bank or state law requires a sworn certification or acknowledgment. State rules vary; some banks accept certified officer signatures while others require a notary or remote online notarization.
Who must sign the resolution?
Typically a corporate secretary or authorized officer certifies the resolution, and named signers sign where indicated. Ensure roles match corporate records and that the certifying officer has delegated authority.
What if the bank rejects the resolution?
Request the bank's specific exception, correct the identified issue (name mismatch, missing minutes, notarization), and resubmit a certified corrected copy. Retain all versions and correspondence for audit trails.
How do I update or revoke a resolution?
Adopt a new board resolution or a certified amendment that expressly revokes prior authority. Deliver the certified amendment to the bank following the same submission and certification steps used for the original.
Can I use remote online notarization?
Possibly. Remote online notarization (RON) is permitted in most states with specific identity-proofing and recording requirements. Verify the state's RON rules and the bank's acceptance of RON sessions.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now