Establishing secure connection…Loading editor…Preparing document…

Standing Business Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

STANDING BUSINESS AGREEMENT

This Standing Business Agreement (the Agreement) is entered into as of by and between:

Recitals

WHEREAS, Client desires to retain Service Provider to perform certain services on an ongoing basis under the terms set forth in this Agreement; and

WHEREAS, Service Provider represents that it has the experience, personnel, and ability to provide such services and agrees to perform in accordance with the terms of this Agreement; and

WHEREAS, the parties intend that this Agreement establish the general scope, performance standards, payment arrangements, and terms governing the parties' ongoing business relationship.

1. Scope of Work

Service Provider shall provide the services described below. Services may be amended from time to time by written statement signed by both parties and incorporated as a work order under this Agreement.

2. Payment Terms

Client shall pay Service Provider the compensation described below in lawful currency of the United States. All sums are exclusive of taxes and any required withholdings unless otherwise stated.

Reimbursable expenses (if any) shall be pre-approved in writing and invoiced with supporting documentation. Service Provider's travel, lodging, and third-party costs shall be reimbursed only if expressly authorized.

3. Term and Termination

The term of this Agreement shall commence on and shall continue until unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure the breach within the notice period set forth above. Client may terminate for convenience upon written notice and payment of all amounts due through the effective termination date plus any reasonable wind-down costs actually incurred by Service Provider.

4. Confidentiality

"Confidential Information" means all non-public business, technical and financial information disclosed by one party to the other, whether disclosed in writing, orally, or by inspection of tangible objects. Each party agrees: (a) to hold Confidential Information of the other in strict confidence using at least the same degree of care it uses to protect its own Confidential Information, but in no event less than reasonable care; (b) not to use Confidential Information except as necessary to perform obligations under this Agreement; and (c) not to disclose Confidential Information to any third party without prior written consent of the disclosing party, except as required by law or to that party's employees, contractors, or advisors on a need-to-know basis who are bound to confidentiality obligations no less protective than this Agreement.

5. Intellectual Property and Work Product

Unless otherwise agreed in writing, all deliverables and work product created specifically for Client under this Agreement shall be deemed "work made for hire" and, to the extent not a work made for hire, Service Provider hereby assigns to Client all right, title and interest in such deliverables upon full payment. Service Provider shall retain ownership of its pre-existing materials, tools, methodologies and know-how, but grants Client a non-exclusive, royalty-free license to the extent necessary for Client's use of the deliverables.

6. Independent Contractor; Taxes

The parties acknowledge that Service Provider is an independent contractor and not an employee, agent, partner, or joint venturer of Client. Service Provider shall be responsible for all taxes and statutory contributions arising out of payments to Service Provider and shall indemnify Client for any such obligations improperly withheld or unpaid.

7. Indemnification and Limitation of Liability

Each party shall indemnify, defend and hold harmless the other party from and against claims, losses or liabilities arising from the indemnifying party's breach of this Agreement, negligence, or willful misconduct. EXCEPT FOR A PARTY'S INDEMNIFICATION OBLIGATIONS FOR THIRD-PARTY CLAIMS OR A PARTY'S WILLFUL MISCONDUCT, NEITHER PARTY SHALL BE LIABLE FOR CONSEQUENTIAL, INCIDENTAL, EXEMPLARY, OR PUNITIVE DAMAGES. THE AGGREGATE LIABILITY OF EITHER PARTY FOR ANY CLAIM ARISING OUT OF THIS AGREEMENT SHALL NOT EXCEED THE AMOUNTS ACTUALLY PAID OR PAYABLE BY CLIENT TO SERVICE PROVIDER UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

8. Notices

All notices shall be in writing and delivered to the addresses set forth above (or such other address as a party may specify by written notice). Notices are effective upon personal delivery, confirmed overnight courier, or three (3) days after deposit in the U.S. mail, postage prepaid, certified mail return receipt requested.

9. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of without regard to conflict-of-laws principles. Any dispute arising under or in connection with this Agreement shall be resolved in the state or federal courts located within that jurisdiction.

10. Entire Agreement; Amendment

This Agreement, together with any written work orders or schedules executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. No amendment or modification shall be effective unless in writing and signed by authorized representatives of both parties.

11. Miscellaneous

If any provision of this Agreement is found invalid or unenforceable, the remaining provisions shall remain in full force and effect. The parties agree to execute such further documents and take such further actions as may be necessary to give effect to the intent of this Agreement.

Client Printed Name:

By:

Date:

Service Provider Printed Name:

By:

Date:

Enter text✕

What a Standing Business Agreement is and when it applies

A Standing Business Agreement is a master contract that sets ongoing terms and procedures for repeated transactions between two parties, such as a buyer and a vendor. It typically covers scope of services or goods, pricing or rate schedules, order and invoicing procedures, delivery and acceptance rules, payment terms, renewal and termination mechanics, liability and indemnity, confidentiality, and dispute resolution. The agreement reduces the need to renegotiate core commercial terms for each transaction and provides a consistent framework for operational and financial processing across multiple orders or call-offs.

Why a Standing Business Agreement matters for recurring commercial relationships

A standing agreement streamlines repeat transactions, clarifies expectations, and limits negotiation overhead by predefining pricing, delivery, and dispute procedures, reducing operational friction and accelerating purchase-to-payment cycles.

Why a Standing Business Agreement matters for recurring commercial relationships

Common users and responsible teams for a Standing Business Agreement

Organizations use standing agreements when repeat purchases or services are expected over time and consistent terms reduce recurring administrative work.

  • Procurement and sourcing teams: Manage contract terms, supplier selection, and periodic rate reviews across purchase orders.
  • Accounts payable and finance: Apply invoicing rules, payment timing, and tax reporting requirements tied to each order.
  • Legal and compliance officers: Review indemnities, data handling clauses, and industry-specific regulatory language before execution.

Typical participants include procurement, accounts payable, legal, operations, and the supplier; each group has distinct review and execution responsibilities.

Who typically signs and manages these agreements

Procurement Director

A senior procurement or sourcing manager negotiates commercial terms, approves pricing schedules and renewal options, and coordinates cross-departmental acceptance criteria for goods or services delivered under the agreement.

Vendor Executive

An authorized vendor representative or commercial officer signs on behalf of the supplier, accepts payment and delivery terms, and ensures operational teams can meet the specified service levels and invoicing procedures.

Core clauses and sections to include in a professional Standing Business Agreement

A complete agreement groups transactional mechanics, performance expectations, and legal protections into discrete sections so parties can implement recurring orders without repeated negotiation.

Scope of Work

Define the services or goods covered, measurable deliverables, acceptance criteria, and exclusions so each call-off references a clear, pre-agreed scope to avoid future disputes.

Term and Renewal

Specify start and end dates, automatic renewal mechanics if any, notice periods to decline renewal, and early termination rights tied to breach or insolvency events.

Pricing and Invoicing

Attach a pricing schedule or rate table, outline invoicing frequency, required invoice contents, reference numbers for ACH or wire transfers, and interest or late fee formulas.

Delivery and Acceptance

Describe delivery methods, title transfer rules, inspection windows, remedy for nonconforming goods, and procedures for issuing acceptance or rejection notices.

Confidentiality and Data Handling

Include confidentiality obligations, permitted disclosures, data security measures, and any industry-specific addenda such as HIPAA business associate language when protected health information is involved.

Liability and Remedies

Allocate risk via indemnities, limitation of liability caps, insurance requirements, and dispute resolution mechanisms such as mediation, arbitration, or jurisdiction selection.

Step-by-step: complete and execute a Standing Business Agreement

Follow a structured workflow from drafting through execution to ensure both operational readiness and legal enforceability.

  • 01
    Draft Terms: Assemble scope, pricing, and exhibits for internal review.
  • 02
    Legal Review: Confirm indemnities, liability caps, and compliance language.
  • 03
    Operational Signoff: Obtain procurement and AP approval for invoicing processes.
  • 04
    Execute and Distribute: Sign via authorized signatories and circulate executed copies to stakeholders.

Where executed copies should be routed after signing

After execution, route final copies to specific teams to enable order processing, accounting, and contract management.

  • Procurement: Stores master agreement and manages call-offs.
  • Accounts Payable: Updates vendor records and payment terms.
  • Legal: Keeps executed originals and audit trail.
  • Vendor: Retains supplier-signed copy for fulfillment.

Typical online workflow settings when digitizing this agreement

Configure a repeatable template and routing logic to reduce manual steps each time a new order references the standing agreement.

Field Configuration
Signature Method Email link with optional SMS code
Authentication Email plus two-factor for high-risk signers
Approval Routing Legal → Procurement → Finance
Template Naming Standing Business Agreement — Master

Digital signing and technical considerations for executing the agreement

Choose eSignature settings that match the agreement's risk level, compliance needs, and the signers' access patterns.

  • Authentication: Email, SMS, or stronger KBA when required
  • Document Formats: PDF or DOCX with embedded audit trail
  • Integrations: Connect to CRM, ERP, or contract repository

Typical dates and notice periods to track in the agreement

Define and calendar the key dates so renewals, invoicing, and termination notices are timely and enforceable.

Effective Date:

Date obligations begin and measurement windows start.

Invoicing Cycle:

Monthly, weekly, or per-delivery invoicing cadence.

Payment Due Date:

e.g., Net 30 from invoice date.

Renewal Notice:

Notice period to decline auto-renewal, often 30–90 days.

Termination Notice:

Advance notice required for termination without cause.

Key milestones from negotiation to active use

Track sequential milestones so the agreement becomes usable for procurement and payment operations without gaps.

01

Draft Finalization

Complete internal drafting and exhibit attachments.

02

Approvals Obtained

Legal and finance provide formal signoff.

03

Execution

Authorized signatories sign and date the agreement.

04

Operational Rollout

Add to vendor master and enable ordering workflows.

Common mistakes that slow execution or create risk

  • Using informal or abbreviated party names that differ from tax or formation records, causing onboarding and payment delays.
  • Failing to attach a clear pricing exhibit or version number, which leads to disputed invoices and retroactive price challenges.
  • Omitting renewal or termination notice periods, resulting in unintended auto-renewals or missed exit opportunities.
  • Not aligning signature authority with corporate delegations, which can render the signed agreement procedurally invalid.

Security and compliance controls to confirm when storing or signing

Encryption: TLS 1.2/1.3 in transit
Data at Rest: AES-256 encryption
Audit Trail: Complete timestamped activity log
Certifications: SOC 2 Type II, ISO 27001
Regulatory Support: ESIGN, UETA, HIPAA (BAA available)
Accessibility: WCAG 2.0 Level AA

Potential legal and financial consequences of errors

Billing Disputes: Delayed payments
Contract Breach: Damages exposure
Tax Reporting: Incorrect 1099s
Regulatory Fines: HIPAA or industry penalties
Operational Delay: Service interruptions
Authority Challenge: Signer lacks delegation

Real-world examples of standing agreements in action

These concise examples show how organizations use standing agreements to reduce paperwork and speed recurring transactions.

Optica Ventures (COO)

Optica used a master standing agreement to centralize supplier terms and reduce repetitive negotiations.

  • The setup tied each purchase order to one exhibit.
  • The result streamlined vendor onboarding and shortened procurement cycles while keeping consistent liability and acceptance rules across deals.

Martin Properties (Founder)

A property management firm used a standing agreement for maintenance and service providers to avoid repeated contract signings.

  • Service orders referenced the master agreement.
  • This allowed mobile crews to accept work orders and receive payment quickly without repeated contract execution, preserving compliance and auditability.

How Standing Business Agreements differ from Master Service Agreements

Compare high-level distinctions to choose the right contract type for recurring commercial relationships.

Criteria Standing Business Agreement Master Service Agreement
Scope repeat orders project-based
Typical Term long-term term or project-limited
Order Process call-offs referenced statements of work
Pricing rate schedule sow pricing

Typical eSignature platform pricing considerations for signing and managing agreements

Select an eSignature plan that supports bulk sending, audit trails, and any required compliance features; vendor columns show representative starting prices and core features.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 env/user/yr Varies Varies Varies

FAQs and troubleshooting for Standing Business Agreements and eSigning

Answers to frequent questions about enforceability, notarization, signer authority, recordkeeping, revocation, and digital signatures.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users