Entity Name
Legal name and trade name declarations, ensuring uniqueness within the state and proper entity suffixes like LLC or Inc.
State registration creates the entity's legal existence and enables benefits like limited liability, tax registration, and the ability to enter contracts. It also establishes a public record and determines the state rules that govern corporate formalities and reporting duties.
The filer should have authority to bind the entity or be an authorized agent; accuracy at filing reduces later administrative burdens and penalties.
| Field | Configuration |
|---|---|
| Template | Pre-fill entity name, registered agent, and addresses |
| Signer Order | Organizer signs first, then registered agent if required |
| Authentication | Use email verification or SMS code for external signers |
| Retention | Store stamped filings and audit trail securely |
Use platforms that provide an audit trail, secure storage (TLS 1.2/1.3; AES-256), and configurable authentication to meet state and industry needs.
Online filings often accepted same day; mail filings typically take 1–4 weeks
Varies by state; many states require yearly or biennial reports
Apply to IRS online for immediate EIN issuance
Register with state revenue agency after formation; timelines vary
Available in many states for an extra fee, shortens processing to 24–72 hours
The founder or managing member often signs formation documents and must provide accurate personal and business information. Their signature binds the entity and is used for banking and tax registrations.
An appointed registered agent or authorized representative can file on behalf of the entity. They must accept service of process and maintain a physical address within the state.
Legal name and trade name declarations, ensuring uniqueness within the state and proper entity suffixes like LLC or Inc.
Name and physical address of the agent authorized to receive official notices and legal documents for the entity.
A general or specific description of the business activities; many states accept a broad purpose clause.
Indicate manager-managed or member-managed for LLCs, or director/officer structure for corporations, which affects governance rules.
Person or entity preparing the filing, including contact information for administrative follow-up with the Secretary of State.
Fee payment method and an effective date for formation if different from filing date; states may allow delayed effectiveness.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |