Can I electronically sign Form 48275?

Yes. Electronic signatures are generally valid under the ESIGN Act and UETA when the signer demonstrates intent and consent and the record is retained. Confirm the agency accepts e-submissions and whether additional authentication or notarization is required.

Is notarization required for this form?

Not all filings require notarization. Requirements depend on the filing type and agency instructions. If the form or attachments require notarized acknowledgements, obtain a notarization or use an accepted Remote Online Notarization workflow.

What supporting documents are commonly needed?

Common attachments include corporate resolutions, identity verification, EIN confirmation, and copies of governing documents. Review the specific filing instructions to avoid omissions that cause rejection or processing delay.

How do I correct an error after submission?

Follow the agency's amendment or correction procedure. Many agencies require a formal amendment form or resubmission with corrected fields and an explanatory cover letter; deadlines and fees may apply.

How long should I retain the filed document?

Retain the signed filing and supporting records for the active term plus at least three years for tax purposes and longer when industry rules (for example HIPAA or SEC) require extended retention.

Who can help if the agency rejects the filing?

Contact the agency for rejection reasons, and consult your compliance team or legal counsel when questions about authority or statutory requirements arise to resolve issues promptly.

Electronic Signature
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Indiana Business Form 48275

Indiana Business Form 48275

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

RESERVATION OF BUSINESS NAME

State Form 26233 (R9/7-16)

Approved by State Board of Accounts, 2016

SECRETARY OF STATE

BUSINESS SERVICES DIVISION

302 West Washington Street, Room E018

Indianapolis, IN 46204

Telephone: (317) 232-6576

www.sos.in.gov

INSTRUCTIONS:

Use 8 1/2"x11 white paper for attachments.
Please TYPE or PRINT in INK.
Please visit our office on the web at www.sos.IN.gov
Submit original completed paperwork to: 302 West Washington Street, Room E-018, Indianapolis, IN 46204.

This filing does NOT create a business entity. By filing this document, you are ONLY reserving a name for future use.

INFORMATION CONTAINED ON THIS PAGE IS NOT PART OF THE PUBLIC RECORD.

Name of business

E-mail address of business (SOS use only)

RETURN DOCUMENTS TO:

Name

Street address, line 1

Street address, line 2

City

State

ZIP code

Telephone number

( )

E-mail address (If different from above – SOS use only)

For-Profit Corporations:

Indiana Code 23-1-23-2

Nonprofit Corporations:

Indiana Code 23-17-5-2

Limited Liability Companies:

Indiana Code 23-18-2-9

Limited Liability Partnerships:

Indiana Code 23-4-1-45.3

Limited Partnerships:

Indiana Code 23-16-2-2

NO FILING FEE

Proposed name to be reserved

Name of applicant

Address of applicant (number and street)

City

State

ZIP code

Signature of applicant

Printed name of applicant

FOR USE BY SECRETARY OF STATE OFFICE ONLY.

The name is available and reserved for 120 days from the date stamped on this application.

The name is indistinguishable from a name on the records of the Secretary of State and is therefore unavailable.

NOTE:

The owner of the reserved name may transfer the reservation to another person by delivering to the Secretary of State a signed notice of the transfer. The notice must state the name and address of the transferee and the original approval date or have an attached copy of the original file-marked application for reservation of a corporate name.

NOTE:

The Articles of Incorporation or Organization must have attached a copy of the file marked Application for Reservation of a Corporate Name.

What the Indiana Business Form 48275 Is and when it matters

The Indiana Business Form 48275 is a state-level business filing template used to record specific corporate or transactional information requested by an Indiana agency. It collects structured data about the business, authorized signatories, and transaction details to satisfy administrative or regulatory requirements. Depending on the filing purpose, Form 48275 may be used for registrations, reporting updates, or permit-related submissions. Completing the form accurately ensures administrative acceptance, supports compliance with Indiana filing rules, and creates a clear, auditable record of the business action.

Why accurate completion of Form 48275 matters

A correctly completed Form 48275 reduces risk of rejection, delays, and follow-up requests from state agencies. Accurate entries protect the business from administrative penalties, ensure correct public records, and enable timely processing of licenses or registrations tied to the filing. Clear, complete forms also speed downstream approvals and reduce the time staff spend correcting and resubmitting filings.

Who typically prepares and files this form

Responsibility for filing rests with the business; use authorized signatories and retain copies for your records.

Company owners and officers who approve statutory filings and attest to information accuracy.
In-house legal or compliance teams managing state reporting and corporate recordkeeping duties.
Third-party filers such as accountants, registered agents, or compliance service providers acting on behalf of the business.

Who should sign and who should review

Authorized Signatory

An officer or person legally empowered to bind the company should sign. This person confirms the accuracy of submitted facts and accepts legal responsibility on behalf of the entity.

Compliance Reviewer

A compliance manager or attorney should review entries for legal and tax implications, ensuring required attachments and correct entity identifiers are included prior to submission.

Step-by-step: completing and submitting Form 48275

Follow these sequential steps to prepare the form correctly and route it for filing.

01

Gather documents: Collect entity records, EIN, and identity documents for signers.
02

Fill core fields: Complete legal name, EIN, address, and effective date fields.
03

Attach exhibits: Upload resolutions, agreements, or supporting certificates as required.
04

Review and sign: Confirm accuracy, then have an authorized signer sign and date the form.

How to set up a digital workflow for Form 48275

Configure a repeatable e-filing workflow to accelerate submission and ensure consistent data capture.

Field	Configuration
Document template	Create a reusable PDF or DOCX template with fixed fields.
Signer roles	Assign roles: preparer, approver, authorized signer.
Authentication	Require email verification or SMS code for signer identity.
Retention rule	Enable automatic archiving and export to secure storage.

Typical digital filing flow for state business forms

A standard online submission progresses through a few common stages from preparation to agency acceptance.

Prepare: Populate the form with verified business data.
Authorize: Obtain signature from the authorized company representative.
Submit: Send the completed form to the designated Indiana agency channel.
Archive: Store the signed copy and filing receipt for recordkeeping.

Technical considerations for electronic submission

Use a platform that provides an audit trail and preserves a tamper-evident signed copy for compliance and record retention.

File formats: PDF and DOCX accepted for template creation.
Authentication: Email link or SMS code recommended.
Integrations: Ensure compatibility with cloud storage and CRM systems.

Timing and common submission deadlines

Deadlines depend on the filing purpose; check the agency instructions and calendar for specific cutoffs and required effective dates.

Statutory effective date:

Enter the date the filing becomes effective per agency instructions.

Filing window:

Some filings have limited submission windows or annual renewal periods.

Agency processing time:

Processing can take days to weeks depending on volume and complexity.

Amendment deadlines:

File amendments promptly to avoid penalties or reporting gaps.

Recordkeeping period:

Retain copies per regulatory retention requirements after filing.

Key milestones from preparation to official acceptance

Track these milestones to manage expectations and escalate if processing delays occur.

01

Prepare and verify

Complete form fields and validate data against company records.

02

Internal approval

Obtain necessary internal signatures and approvals before submission.

03

Agency receipt

Verify acknowledgment or receipt number from the agency.

04

Final acceptance

Confirm agency marks the filing accepted or processed.

Paper filing versus electronic filing for Form 48275

Compare key processing differences when choosing paper or electronic submission.

Criteria	Paper filing	Electronic filing
Submission speed	slower	faster
Receipt proof	stamped copy	digital receipt
Correction path	amendment required	faster amendment options
Record retention	physical storage	encrypted archive

Essential elements to include for a professional Form 48275

Ensure these six components are complete and accurate to minimize processing issues and support downstream compliance checks.

Entity identifiers

Include the registered business name, state registration number, and Federal EIN exactly as they appear in agency records to ensure match and acceptance.

Authorized signature

Provide the printed name, title, and dated signature of an authorized representative to confirm legal authorization to file on the company's behalf.

Contact information

List a reliable mail and email address and phone number for service of process, questions, or agency correspondence related to the filing.

Purpose statement

Clearly indicate the filing purpose—registration, update, or specific permit request—so agency staff can route and process the record correctly.

Supporting exhibits

Attach required documents such as resolutions, certificates, or identity proof; label each exhibit to match references within the form for clarity.

Effective date

Specify the effective date of the filing using MM/DD/YYYY format where required; this influences when changes take legal effect.

Security and compliance considerations for electronic submissions

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

HIPAA: BAA available where required

21 CFR Part 11: Supported for regulated records

SOC 2: SOC 2 Type II certification

ISO: ISO 27001 compliant

Access controls: Role-based permissions and audit logs

Common penalties and risks from incorrect filings

Rejection: Form returned for correction

Processing delay: Timelines extended; approvals delayed

Administrative fines: Possible state-imposed penalties

Tax withholding: Backup withholding risk if TIN missing

Record discrepancies: Public record inconsistencies

Legal exposure: Invalid signature or authority disputes

Frequent preparation mistakes to avoid

Using an informal or trade name instead of the registered legal name leads to identification mismatches and may cause the filing to be rejected.
Failing to include an authorized signer's title or signature block may delay acceptance or prompt follow-up verification from the agency.
Uploading incomplete or incorrectly labeled supporting documents creates extra work and increases processing time for straightforward filings.
Entering mismatched dates or incorrect EINs can trigger tax withholding or reporting issues and require corrected filings to resolve.

Select eSignature vendor comparison for completing and signing Form 48275

Basic pricing and capability differences among common eSignature providers to inform platform selection for eSubmission and signatures.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Real-world scenarios where Form 48275 is used

Examples illustrate typical business needs and variations in supporting documents.

Company Registration Update

A mid-size LLC updates an address and management contact information.

The update requires an authorized officer signature.
The filer attached a board resolution, verified the EIN, and submitted the form electronically to ensure the public record matches corporate filings.

Permit-Related Submission

A construction contractor files supplemental business details tied to a permit application.

The agency requested additional exhibits.
The contractor included proof of insurance, a notarized power of attorney, and ensured signatures matched registered agent records before submission.

Frequently asked questions about completing and submitting Form 48275

Answers to common questions about signature validity, eSubmission, supporting documents, and retention for Form 48275.

Need help? Contact support

Can I electronically sign Form 48275?
Yes. Electronic signatures are generally valid under the ESIGN Act and UETA when the signer demonstrates intent and consent and the record is retained. Confirm the agency accepts e-submissions and whether additional authentication or notarization is required.
Is notarization required for this form?
Not all filings require notarization. Requirements depend on the filing type and agency instructions. If the form or attachments require notarized acknowledgements, obtain a notarization or use an accepted Remote Online Notarization workflow.
What supporting documents are commonly needed?
Common attachments include corporate resolutions, identity verification, EIN confirmation, and copies of governing documents. Review the specific filing instructions to avoid omissions that cause rejection or processing delay.
How do I correct an error after submission?
Follow the agency's amendment or correction procedure. Many agencies require a formal amendment form or resubmission with corrected fields and an explanatory cover letter; deadlines and fees may apply.
How long should I retain the filed document?
Retain the signed filing and supporting records for the active term plus at least three years for tax purposes and longer when industry rules (for example HIPAA or SEC) require extended retention.
Who can help if the agency rejects the filing?
Contact the agency for rejection reasons, and consult your compliance team or legal counsel when questions about authority or statutory requirements arise to resolve issues promptly.

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