Establishing secure connection…Loading editor…Preparing document…

Resolution No. 16-09-384

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

EASEMENT AGREEMENT

STATE OF GEORGIA, COUNTY.

EASEMENT

Received of hereinafter called the Company, the sum of in consideration of which the undersigned, whose Post Office Address is
Georgia

, do hereby grant and convey to said Company, its successors and assigns, the right, privilege and easement to go in, upon, along and across that tract of land owned by the undersigned in

Land Lot Number of the District, Section of County, State of Georgia, said lands being bounded as follows:

on the North by lands of

on the South by lands of

on the East by lands of

on the West by lands of

together with the right to construct, operate and maintain continuously upon and under said land, its lines for transmitting electric current, with poles, wires, transformers, service pedestals, and other necessary apparatus, fixtures and appliances, including the right to stretch communication wires on said poles, or under said lands with necessary appliances; with the right to permit the attachment of the wires and appliances of any other company, or person to said poles; together with the right at all times to enter upon said premises for the purpose of inspecting said lines, making repairs, renewals, alterations and extensions thereon, thereunder, thereto or therefrom; together with the right to cut away and keep clear of said overhead or underground lines, transformers, fixtures and appliances, all trees and other obstructions that may now or hereafter in any way interfere or be likely to interfere with the proper operation of said overhead or underground lines, transformers, fixtures and appliances: also the right of ingress and egress over said land to and from said lines. Any timber cut on said land by or for said Company shall remain the property of the owner of said timber.

The undersigned does not convey any land, but merely grant the rights, privileges and easements hereinbefore set out. Said Company shall not be liable for, or bound by any statement, agreement or understanding not herein expressed.

IN WITNESS WHEREOF, the said Grantor has hereunto set hand and seal before , this day of , 20 .

(SEAL)

Signed, sealed and delivered in the presence of:

(SEAL)

Witness

(SEAL)

Notary Public

(This easement to be signed in the presence of two (2) witnesses, one of whom shall be a Notary Public.)

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What Resolution No. 16-09-384 Is and why it matters

Resolution No. 16-09-384 is a formal municipal resolution used to record an official action taken by a governing body. Typically numbered by year and sequence, this resolution documents the legislative findings, authority, and directives adopted by the body, including determinations of fact, authorization of contracts or expenditures, or changes in local policy. It serves as the permanent administrative record and may be referenced for implementation, compliance, or audit. The text below explains typical components, who signs, filing and retention requirements, and options for secure electronic execution and distribution.

Why a clear, well-drafted resolution matters

Resolution No. 16-09-384 provides an auditable record of a governmental decision, clarifies legal authority for actions, and creates enforceable directives for staff or contractors. A clear resolution reduces ambiguity in implementation, supports transparency, and streamlines subsequent administrative or contractual steps.

Why a clear, well-drafted resolution matters

Typical users and stakeholders for this resolution

Typical users include municipal clerks, city councils, county boards, legal counsel, and procurement or finance staff responsible for implementing the resolution.

  • Municipal clerks and recordkeepers ensuring accurate indexing and archival of adopted resolutions.
  • City or county elected officials authorizing policy, budgets, contracts, or personnel actions tied to the resolution.
  • Legal counsel and procurement staff interpreting authority, drafting instruments, and managing compliance steps.

Roles that typically prepare and approve the resolution

Municipal Clerk

The municipal clerk maintains the official record, assigns the resolution number, and ensures the signed document is entered into the minutes. Clerks also manage public records requests and custody of certified copies for contractors and state agencies.

City Attorney

Legal counsel reviews statutory authority, confirms compliance with procurement and public meeting laws, and drafts the operative language for the resolution. Counsel also advises on potential legal exposure and prepares accompanying certifications or findings required by state law.

Key compliance and security attributes to document and confirm

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
HIPAA: HIPAA compliant; BAA available
Audit Trail: Timestamp, IP, action history retained
Authentication: Email, SMS, 2FA, SSO options
Standards: SOC 2 Type II, ISO 27001
Accessibility: WCAG 2.0 Level AA support

Potential legal and administrative risks if the resolution is incorrect

Invalid Adoption: Procedural defects can void resolution
Contract Risk: Contracts executed without authority
Procurement Violation: Bid law noncompliance penalties
Open Meetings: Brown Act or Sunshine Act exposure
Audit Findings: Disallowed expenditures noted
Litigation: Injunctions or monetary damages

Common mistakes to avoid when preparing this resolution

  • Failing to cite the enabling statute or ordinance, leaving ambiguous authority for the action, which invites legal challenge or audit findings.
  • Using vague operative language that lacks specific duties, dollar amounts, or timelines, causing implementation delays and contract disputes.
  • Omitting required findings or certifications such as environmental review, fiscal impact statements, or public notice requirements.
  • Not retaining signed copies in the official minute book or failing to publish required summaries, undermining public transparency and record retrieval.

Step-by-step: from draft to recorded resolution

Follow this step-by-step process to draft, approve, sign, and record Resolution No. 16-09-384 in a compliant and auditable manner.

  • 01
    Draft: Record title, findings, authority, and operative provisions clearly.
  • 02
    Review: Legal counsel and finance confirm statutory and budget authority.
  • 03
    Adopt: Vote recorded in public meeting with required quorum.
  • 04
    Record: Signed copies filed with clerk and added to minutes.

Where to file and who should receive copies

After adoption, distribute and file Resolution No. 16-09-384 according to municipal practice, state statute, and any contract counterparties' requirements.

  • Official Minutes: Include full text or summary per local rules.
  • Clerk's Office: File signed original and certified copies for public records.
  • Contracting Parties: Provide countersigned copies to vendors or grantees.
  • State Agencies: Submit required filings or notices if statute mandates.

Essential components every professional resolution should include

A professional resolution includes clear preamble, findings, legal authority, specific directives, appropriation detail when applicable, and precise signature and attestation blocks.

Preamble

A concise preamble explains purpose, background facts, and the public interest supporting the action. It frames findings and cites the authority under which the governing body acts.

Findings

Numbered findings establish factual basis and legal predicates required by statute or policy, enabling later review and defending the resolution against legal challenges.

Authority

Specific citations to enabling statutes, ordinances, or charter provisions that grant the governing body power to act; include code sections and ordinance numbers when applicable.

Operative Clauses

Clear directives stating actions to be taken, authorized officers, dollar amounts, timeframes, and any conditions precedent to implementation.

Signature Block

Designated lines for presiding officer, clerk, and any attesting official, with printed names, titles, and date fields to establish an auditable chain.

Exhibits

Attach supporting documents, contracts, maps, or budgets as exhibits; reference each exhibit in the body to ensure enforceability and clarity.

How to set up an online workflow for this resolution

Configure an online workflow to collect signatures, attach exhibits, and capture audit data when completing Resolution No. 16-09-384 electronically.

Field Configuration
Signature Order Presiding officer then clerk; sequential signing
Authentication Email link with SMS code; optional KBA
Attach Exhibits PDF exhibits required; use PDF/A format
Audit Trail Enable timestamps, IP capture, and certificate

Technical requirements for electronic signing and filing

Digital signing systems must meet technical and legal requirements to record Resolution No. 16-09-384 and maintain evidentiary audit trails.

  • File Formats: PDF, DOCX, and PDF/A export support
  • Integrations: Exchange with document management and ERP
  • Authentication: Email, SMS, SAML, and 2FA

Key dates and compliance deadlines to track

Key dates and deadlines help ensure adoption, execution, and public notice obligations tied to Resolution No. 16-09-384 are satisfied.

Adoption Date:

Date of the public vote; triggers implementation timelines.

Minutes Filing Deadline:

File resolution in official minutes immediately after adoption.

Contract Execution Window:

Authorize contracts within specified fiscal or statutory period.

Public Notice Requirement:

Publish notice or post summary if ordinance change required.

Record Retention Start:

Retention period begins on adoption date unless statute says otherwise.

Milestones from adoption through long-term retention

Milestones show the typical lifecycle from drafting to long-term retention for Resolution No. 16-09-384 and associated deliverables.

01

Drafting and Internal Review

Legal and finance prepare language and fiscal statements.

02

Public Hearing and Vote

Notice given; governing body votes in open session.

03

Execution and Filing

Signed copies filed with clerk; contracts countersigned.

04

Implementation and Oversight

Responsible departments execute directives and report compliance.

Vendor feature and starting-price comparison for eSignature options

Comparison of typical eSignature plan features and starting prices across vendors to support selection for executing Resolution No. 16-09-384.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by plan and billing cycle Varies by plan and billing cycle Varies by plan and billing cycle Varies by plan and billing cycle
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year cap Varies by plan Varies by plan Varies by plan

Practical examples of digital workflows for similar resolutions

Real-world examples show how organizations formalize decisions and accelerate execution of resolutions similar to Resolution No. 16-09-384.

Martin Properties

Martin Properties used an eSignature workflow to finalize municipal resolutions and related contract approvals without in-person meetings, improving timeliness and recordkeeping.

  • Signed documents returned quickly from mobile and desktop.
  • The organization maintained signed originals integrated with property management systems, reduced administrative backlog, and preserved compliant copies for the official minute book.

Xerox

Xerox integrated electronic signing into its approval processes to ensure the correct signatures on contracts tied to corporate resolutions and vendor agreements.

  • Integration reduced duplicate data entry.
  • The legal and operations teams reported improved routing audit trails and more reliable delivery of countersigned documents to downstream systems.

Practical tips to ensure accuracy and speed

Follow these practices to reduce errors, speed execution, and maintain a defensible record for Resolution No. 16-09-384.

Always cite the enabling statute or ordinance
Include precise code or charter citations and any ordinance numbers. Accurate citations prevent ambiguity about authority and reduce the likelihood of successful legal challenges or audit findings.
Number and state findings clearly
Use numbered, concise findings that explain why the governing body reached factual conclusions. Well-structured findings support later review and meet requirements for tests such as environmental or fiscal impact determinations.
Attach and reference all exhibits
Embed or append maps, contracts, budgets, and certifications as exhibits and refer to them by letter or number in the body. This practice avoids disputes about what was adopted or authorized.
Maintain signed originals and certified copies
File signed originals with the clerk, provide certified copies where required, and ensure digital copies include tamper-evident signatures and audit trails for evidentiary continuity.

Frequently asked questions about using and signing this resolution

Answers to common questions on electronic signing, notarization, signing authority, corrections, and retention for Resolution No. 16-09-384.


Need help? Contact support

Explore Templates

Request for Proposal/Qualifications California Budget Change Proposal Cover Sheet Notice of Proposal to Conduct Outdoor Laser Operations Bajaj Allianz Insurance Proposal Form Mediclaim Proposal North Carolina Request for Proposal for Classification Compensation System
be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.