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Statement of Change of Registered Agent

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Texas Secretary of State Forms 401, 402, and 408

Form 401 — Statement of Change of Registered Office/Agent

General information and instructions for changing a registered agent and/or registered office.

Entity Information

1. The name of the entity is:

2. The file number issued to the filing entity by the secretary of state is:

3. The name of the registered agent as currently shown on the records of the secretary of state is:

The address of the registered office as currently shown on the records of the secretary of state is:

Street Address: City: State: Zip Code:

Change to Registered Agent/Registered Office

4. The certificate of formation or registration is modified to change the registered agent and/or office of the filing entity as follows:

Registered Agent Change

A. The new registered agent is an organization (cannot be entity named above) by the name of:

OR

B. The new registered agent is an individual resident of the state whose name is:

Registered Office Change

C. The business address of the registered agent and the registered office address is changed to:

Street Address (No P.O. Box): City: State: Zip Code:

Statement of Approval

The change specified in this statement has been authorized by the entity in the manner required by the BOC or in the manner required by the law governing the filing entity, as applicable.

Effectiveness of Filing

A. This document becomes effective when the document is filed by the secretary of state.

B. This document becomes effective at a later date, which is not more than ninety (90) days from the date of signing. The delayed effective date is:

C. This document takes effect upon the occurrence of a future event or fact, other than the passage of time. The 90th day after the date of signing is:

The following event or fact will cause the document to take effect in the manner described below:

Execution

The undersigned affirms that the person designated as registered agent has consented to the appointment. The undersigned signs this document subject to the penalties imposed by law for the submission of a materially false or fraudulent instrument and certifies under penalty of perjury that the undersigned is authorized to execute the filing instrument.

Date:

Signature of authorized person

Printed or typed name of authorized person

Form 402 — Resignation of Registered Agent

The undersigned person, currently listed in the records of the secretary of state as the registered agent authorized to receive service of process for the entity named below, submits this resignation of appointment.

Entity Information

1. The name of the entity for which the undersigned is designated as registered agent is:

2. The file number issued by the secretary to the entity making the appointment is:

Statement of Notice

3. Written notice of the resignation has been given by the undersigned registered agent to the entity at the address of the entity most recently known by the agent. The address to which the notice was mailed or delivered is:

Street/Mailing Address: City: State: Country: Zip/Postal Code:

4. The date on which the written notice was given to the entity was:

Execution

The undersigned signs this document subject to the penalties imposed by law for the submission of a materially false or fraudulent instrument.

Date:

Signature of resigning registered agent

Printed or typed name of resigning registered agent

Form 408 — Change by Registered Agent to Name or Address

This form allows a registered agent to change its name or address for one or more represented entities.

Registered Agent Information

The name of the registered agent filing this statement is:

Represented Entity Information

The name of the entity represented by the registered agent is:

The file number issued to the represented entity by the secretary of state is:

The entity is a:

For-profit Corporation

Nonprofit Corporation

Cooperative Association

Limited Liability Company

Professional Corporation

Professional Association

Limited Partnership

Limited Liability Partnership

Foreign filing entity not listed above:

Change of Address of Registered Agent

The address at which the registered agent maintained the entity’s registered office is:

Street Address: City: State: Zip Code:

The registered agent is changing its address and such address will become the registered office of the entity or entities named on this statement. The business address of the new registered office is:

Street Address (No P.O. Box): City: State: Zip Code:

New Name of Registered Agent

The registered agent is changing its name and such name will become the new legal name of the registered agent of the entity or entities named on this statement. The new name of the registered agent is:

Notice

The registered agent filing this statement has given written notice of the change or changes to each entity listed on this statement at least 10 days before the statement was submitted for filing to the secretary of state.

Effectiveness of Filing

A. This document becomes effective when the document is filed by the secretary of state.

B. This document becomes effective at a later date, which is not more than ninety (90) days from the date of signing. The delayed effective date is:

C. This document takes effect upon the occurrence of a future event or fact, other than the passage of time. The 90th day after the date of signing is:

The following event or fact will cause the document to take effect in the manner described below:

Execution

The undersigned signs this document subject to the penalties imposed by law for the submission of a materially false or fraudulent instrument and certifies under penalty of perjury that the undersigned is authorized under the provisions of law governing the entity to execute the filing instrument.

Date:

By:

Printed or typed name of authorized person

Attachment Listing Additional Entities

Please list any additional entities that are represented by the registered agent to which this statement of change is applicable. The entities must be grouped by type. The full name and file number of each entity must be shown.

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What the Statement of Change of Registered Agent Is

Statement of Change of Registered Agent is a formal corporate filing used to notify a state authority that an entity has changed its statutory registered agent or registered office for service of process. It updates the public record and ensures that legal notices, tax documents, and official correspondence are routed to the correct agent. The form typically identifies the business, the outgoing and incoming registered agent, new agent contact details, and an effective date. States may require a filing fee and specific signature or verification steps.

Why Filing a Statement of Change of Registered Agent Matters

A Statement of Change of Registered Agent preserves service of process continuity, prevents missed legal notices, and updates statutory records. Proper filing reduces the risk of default judgments, maintains good standing with the state, and ensures official correspondence reaches the authorized representative.

Why Filing a Statement of Change of Registered Agent Matters

Who Typically Files This Statement

Companies, associations, and other registered entities file when changing an agent or updating agent contact information with the state.

  • LLCs and corporations needing new representation for service of process.
  • Registered agents resigning or relocating must prompt the entity to file.
  • Attorneys and business managers filing administrative updates on behalf of clients.

File promptly to maintain accurate public records and avoid service failures or statutory noncompliance penalties.

Key Sections in a Professional Statement of Change of Registered Agent

Essential sections in a professional Statement of Change of Registered Agent clarify identities, contact details, effective date, authority signature, and any concurrent registered office changes.

Entity details

Provide the full legal name of the entity exactly as registered with the state, including entity type (LLC, corporation) and state of formation to avoid mismatches with Secretary of State records.

Outgoing agent

List the outgoing registered agent's name and mailing address. If the agent resigns, include any resignation date and a statement confirming acceptance by the successor where state rules require it.

Incoming agent

Provide the new registered agent's full legal name, street address for service of process (no P.O. box unless allowed), email and phone number if the state accepts electronic contacts.

Effective date

Specify the effective date in MM/DD/YYYY format where permitted. The effective date determines when service of process begins routing to the new agent under state law.

Signature block

Include signature, printed name, title, and date of the authorized officer or representative. Some states require signature by a registered agent or a company officer.

Filing fee

State filing fees vary; include payment method details and, if applicable, expedite service instructions and online payment options. Check the Secretary of State fee schedule carefully before submission.

Step-by-Step: Completing and Filing the Statement

Follow these steps to complete and file a Statement of Change of Registered Agent correctly with the state.

  • 01
    Prepare form: Confirm entity details and outgoing agent information before you begin.
  • 02
    Enter new agent: Provide full legal name and street address for service.
  • 03
    Sign and date: Authorized officer signs; include printed name and title.
  • 04
    File with state: Submit to Secretary of State and pay required fee.

How to Customize and Complete the Form Online

Digital completion streamlines data entry, allows eSignature, and can attach supporting documents for efficient submission to the state.

Field Configuration
Entity Name Field Auto-fill from profile or type full name.
Agent Address Field Enable address validation and no P.O. boxes.
Signature Field Require signer name, title, and date entry.
Payment Options Configure credit card or ACH payment fields.

Where to File and Typical Submission Paths

Filing destination and routing vary by state; typically submit the completed Statement of Change of Registered Agent to the Secretary of State office.

  • Online filing: Use the state SoS portal if available; upload and pay online.
  • Mail submission: Send physical form with payment to the Secretary of State address.
  • In-person delivery: Deliver to the filings desk for same-day processing where offered.
  • Third-party filing: Use authorized agents or attorneys to submit filings on your behalf.

Electronic Submission: Platform and Security Considerations

Electronic submission and eSigning require platform support for secure authentication, audit trails, and file export in accepted formats.

  • File formats: PDF and DOCX accepted
  • Authentication: Email, SMS, or stronger KBA
  • Audit trail: IP, timestamp, action log

Typical Timelines, Deadlines, and Processing Expectations

Timing varies by state; many Secretaries of State process changes within business days but allow expedited filing for additional fees.

Typical processing time:

5–15 business days depending on state workload.

Expedited options:

Many states offer next-day or same-day processing for fees.

Certificate issuance:

State may send confirmation or updated certificate of status.

Filing fee refund:

Fees rarely refundable; check state policy.

Processing backlog:

Expect longer timelines during seasonal peaks or COVID-related delays.

Penalties and Risks of an Incorrect or Late Filing

Missed service: Risk of default judgment
Late filing fines: State fee penalties possible
Loss of standing: Administrative dissolution risk
Backup withholding: Tax notices may be misdirected
Compliance audits: Records mismatch triggers review
Service delays: Legal notices routed incorrectly

Common Preparation Errors to Avoid

  • Failing to use the entity's exact legal name causes rejection or record mismatch with the Secretary of State, requiring corrective filings and delays.
  • Providing a P.O. box for the registered agent's service address when the state requires a physical street address will generally invalidate the filing.
  • Omitting the agent's written consent where state law requires a signed acceptance can result in rejection or later disputes about valid appointment.
  • Misspelling or mismatching addresses between filings and public records increases risk of failed service and complicates compliance audits.

Required Core Information on the Form

Entity name: Exact legal name as filed
Entity ID: State-assigned file or charter number
Outgoing agent: Name and service street address
Incoming agent: Name, address, email, phone number
Effective date: Enter as MM/DD/YYYY date
Signature: Authorized signatory and date

Examples: How Organizations Manage Agent Changes

Real-world examples show how organizations complete a Statement of Change of Registered Agent to maintain legal compliance and uninterrupted service of process.

Property manager

A large property management firm updated its registered agent when relocating corporate headquarters to ensure service continuity across multiple state filings.

  • Change prevented missed legal notices.
  • By filing a properly completed Statement of Change of Registered Agent and confirming agent acceptance, the company avoided default judgment risk, maintained good standing in each jurisdiction, and simplified recordkeeping for annual report filings across affected states.

Attorney filing

A law firm filed a Statement of Change of Registered Agent after a partner ceased acting as agent to prevent misdirected litigation notices.

  • Signed agent consent attached and notarized.
  • The firm recorded the change with the Secretary of State, retained copies in the corporate minute book, and updated client engagement letters to reflect the new agent contact information for prompt service.

eSignature Pricing and Feature Snapshot for This Filing

Comparison of eSignature plan features relevant to filing a Statement of Change of Registered Agent. signNow is listed first to facilitate vendor feature comparisons.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Available Available Available Available Varies
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About Changing a Registered Agent

Answers to frequent questions about preparing, signing, and filing a Statement of Change of Registered Agent, including electronic execution and state-specific considerations.


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