Resolution Title
A short heading identifying the transaction (e.g., 'Board Resolution to Approve Sale of X Shares') and linking to the underlying purchase agreement.
A clear Stock Sale Resolution Agreement provides internal authorization, creates an audit trail, and protects parties by documenting authority and terms. It reduces post-closing disputes, supports proper stock ledger entries, and supplies evidence required by transfer agents, escrow agents, and tax professionals.
Typical users include corporate officers, company secretaries, buyers and sellers, counsel, and transfer agents involved in private or restricted share transfers.
The document also serves auditors, accountants, and tax advisors who require signed evidence to report gains, basis, and withholding obligations.
A short heading identifying the transaction (e.g., 'Board Resolution to Approve Sale of X Shares') and linking to the underlying purchase agreement.
Formal language stating the board/shareholders approve the sale on specified terms, including any conditions precedent or special voting thresholds.
Identification of officers or agents authorized to execute transfer documents, deliver certificates, sign endorsements, and engage transfer agents or counsel.
Clear recital of buyer/seller names, share class, certificate numbers (if any), number of shares, purchase price, and effective/settlement dates.
Instructions to update the corporate stock ledger, cancel or endorse certificates, deliver funds to escrow, and notify transfer agents or registrars.
Signature block for the corporate secretary or authorized officer to certify the resolution, often with a corporate seal or attestation line.
| Field | Configuration |
|---|---|
| Signer Order | Sequential: board approver → corporate secretary → buyer → escrow agent |
| Authentication | Email + SMS code or stronger ID verification for officers |
| Document Attachments | Include purchase agreement, stock certificate scans, and trustee/escrow instructions |
| Audit Trail | Enable full audit logs capturing IP, timestamps, and signer actions |
Use a platform that supports audit trails, conditional fields, and secure signer authentication to maintain legal defensibility.
Ensure the provider supports secure storage and produces a tamper-evident final document with a downloadable certificate of completion for corporate records.
Date resolution is adopted and recorded
Date funds and certificates exchange
Post entry on or immediately after closing
Report gain on tax return due April 15
Issue Form 1099-B/1099-MISC deadlines as applicable
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (tiered) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
A closely held company records board approval to sell 500 shares to a new investor.
Board adopts a resolution authorizing officer signatures for a founder share sale and escrow instructions.
Often moves for adoption in a board meeting and certifies that the approval was obtained in accordance with bylaws; may also authorize officers to execute closing documents on behalf of the company.
Certifies the resolution, records the board minutes, updates the stock ledger, and provides certified copies to transfer agents, counsel, or buyers as required for settlement and recordkeeping.