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Stocksy Business Agreement

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STOCKSY BUSINESS AGREEMENT

This Stocksy Business Agreement ("Agreement") is entered into as of by and between:

WHEREAS

WHEREAS, Client engages Service Provider to perform the services described herein and Service Provider represents that it has the qualifications, experience and ability to perform such services in accordance with the terms of this Agreement;

WHEREAS, the parties wish to set forth their respective rights and obligations with respect to the provision, acceptance and payment for such services on the terms set forth below.

SCOPE OF WORK

Service Provider shall provide the goods and/or professional services described below (the "Services"). The Services will be performed in a professional and workmanlike manner in accordance with industry standards and the specifications set forth by Client.

PAYMENT TERMS

In consideration for the Services, Client shall pay Service Provider the fees and expenses set forth below in accordance with the schedule and conditions provided.

All undisputed invoices shall be paid within the number of days specified in the Payment Schedule. Late payments shall accrue interest as set forth above and Client shall be responsible for reasonable collection costs, including attorneys' fees, incurred as a result of late payment.

TERM AND TERMINATION

This Agreement commences on and, unless earlier terminated in accordance with this Agreement, will expire on .

Either party may terminate this Agreement for convenience upon written notice to the other party given at least days prior to the intended termination date. Either party may terminate for material breach if the breach remains uncured for thirty (30) days after written notice specifying the breach.

CONFIDENTIALITY

"Confidential Information" means non-public information disclosed by a party in connection with this Agreement, whether oral, written or electronic, that is designated as confidential or that, by its nature, should reasonably be understood to be confidential. Each recipient shall:

(a) hold Confidential Information in strict confidence and not disclose it to any third party except as permitted herein; (b) use Confidential Information solely to perform its obligations under this Agreement; and (c) take reasonable measures to protect Confidential Information from unauthorized disclosure. Confidential Information does not include information that (i) is or becomes publicly available through no fault of recipient; (ii) was rightfully known to recipient prior to disclosure; (iii) is rightfully received from a third party without a duty of confidentiality; or (iv) is independently developed by recipient without use of Confidential Information.

The obligations of confidentiality survive termination of this Agreement for a period of three (3) years, provided that trade secrets shall remain subject to protection for so long as they retain the characteristics of a trade secret under applicable law.

INTELLECTUAL PROPERTY

Unless otherwise expressly agreed in writing, Service Provider grants to Client a non-exclusive, non-transferable license to use deliverables delivered under this Agreement for Client's internal business purposes. Title and ownership of pre-existing materials, tools, software, and Service Provider's methodologies remain with Service Provider. Any transfer of intellectual property rights shall be set forth in writing and conditioned upon full payment of amounts due.

LIMITATION OF LIABILITY AND INDEMNITY

Except to the extent caused by willful misconduct or gross negligence, neither party shall be liable to the other for special, incidental, consequential or punitive damages. Each party shall indemnify and hold harmless the other from third-party claims arising from its breach of this Agreement, negligence or willful misconduct; indemnifying party shall defend the claim at its expense.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of without regard to conflict-of-law principles. The parties submit to the exclusive jurisdiction of the courts located in that jurisdiction for any dispute arising out of this Agreement.

ENTIRE AGREEMENT

This Agreement, including any exhibits and attachments hereto, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and communications, whether written or oral. Any amendment or modification must be in a written instrument signed by both parties.

MISCELLANEOUS

Notices shall be in writing and delivered to the addresses listed above or to such other address as either party designates in writing. If any provision of this Agreement is held to be unenforceable, the remainder shall remain in full force and effect. The parties are independent contractors and nothing herein creates a partnership, joint venture or employment relationship.

Client:

Printed Name:

By:

Date:

Service Provider:

Printed Name:

By:

Date:

Enter text✕

What the Stocksy Business Agreement Is and Who It Covers

The Stocksy Business Agreement is a standardized contract used by contributors and corporate clients to define licensing, delivery, payment, and intellectual property terms for stock photography and related assets. It clarifies rights granted, usage limits, exclusivity options, indemnification, and payment schedules, and establishes who retains copyright versus licensed rights. This agreement can be used for single projects or ongoing supply relationships and often accompanies purchase orders or invoice terms. Understand its sections before signing, and ensure parties agree on license scope, permitted media, territorial and time limits, and any attribution requirements to avoid disputes.

Why a Clear Stocksy Business Agreement Matters

A clear Stocksy Business Agreement reduces licensing disputes by defining permitted uses, fees, and ownership. It protects both contributors and buyers with explicit indemnities and payment terms, and creates a reliable record for accounting, tax reporting, and compliance with intellectual property law.

Why a Clear Stocksy Business Agreement Matters

Who Typically Completes a Stocksy Business Agreement

Typical parties who complete a Stocksy Business Agreement include photographers, content licensing managers, and corporate procurement teams.

  • Photographers and contributors who license images and need to confirm rights and payment terms.
  • Brand and marketing teams purchasing licenses for advertising, web, and social channels.
  • Agencies and production houses managing releases, usage tracking, and invoice reconciliation.

Legal counsel or procurement should review unusual exclusivity or IP assignment clauses before final execution.

Core Sections to Include in a Professional Stocksy Business Agreement

Core sections of a professional Stocksy Business Agreement cover license scope, rights, payments, warranties, indemnities, delivery, and termination terms to reduce ambiguity.

License Scope

Define permitted media, territories, duration, exclusivity level, and any limitations by size or resolution. Be explicit about sublicensing, embedding, and print versus digital rights to prevent downstream disputes.

Payment Terms

Specify fees, invoicing schedule, late payment penalties, tax responsibilities, and acceptable payment methods. Include currency, any milestone payments, reimbursement for expenses, and conditions for refunds or credits.

Ownership & IP

State whether contributor retains copyright and grants a license, or assigns copyright outright. Address moral rights, derivative works, and required consents for models or property releases.

Delivery & Specs

List deliverables, file formats, resolution requirements, delivery dates, and acceptance criteria. Include process for revisions, additional charges, final file transfer method, naming conventions, and checksum verification.

Warranties

Require contributor to warrant original ownership or valid licenses for included elements, and that use will not infringe third-party rights. Define duration of warranty and remedies for breach.

Indemnity & Limits

Allocate liability, specify indemnification obligations, and set damage caps or exclusions. Include insurance requirements, responsibilities for defense costs and settlement approvals, and required certificate of insurance with minimum limits.

Step-by-Step: Completing the Stocksy Business Agreement

Follow these steps to complete and execute the Stocksy Business Agreement correctly and defensibly, online or on paper.

  • 01
    Prepare: Gather IDs, releases, and billing information.
  • 02
    Draft: Complete parties, license terms, and fees.
  • 03
    Review: Have legal or procurement check exclusives and indemnities.
  • 04
    Execute: Sign, timestamp, and distribute executed copies to all parties.

Configuring an Online Signing Workflow for the Agreement

Configure an online workflow for e-signature, approval order, reminders, and document storage using platform settings.

Workflow Field or Setting Name How to configure this setting in your signing workflow
Signing Order and Routing Sequence Sequential or parallel; set recipient order and required signers.
Authentication and Access Control Settings Email verification, SMS code, or KBA; choose required strength.
Reminder Scheduling and Expiry Controls Set automatic reminders, expiration date, and retry rules.
Document Storage Location and Retention Choose cloud folder, retention period, and export format (PDF/A).

How Electronic Execution Typically Flows

Typical electronic execution flow for a Stocksy Business Agreement from upload through audit-ready completion and distribution.

  • Upload: Sender uploads final agreement file.
  • Prepare Fields: Add signature, date, and initial fields.
  • Send: Email or link sent to signers with instructions.
  • Complete: Signer authenticates, signs, and receives final PDF.

Platform Capabilities to Support Stocksy Business Agreements

Choose a platform that supports secure e-signatures, audit trails, and common file formats and integrations.

  • File Formats: PDF, DOCX, and image support.
  • Integrations: Works with NetSuite, Salesforce, Google Workspace.
  • Security Standards: TLS in transit, AES-256 at rest.

Penalties and Risks from an Incorrect or Incomplete Agreement

Lost Rights: Broad license may surrender copyright.
Delayed Payment: Incorrect payment terms cause invoicing delays.
Tax Exposure: Mismatched TIN triggers backup withholding.
Indemnity Claims: Unclear warranties increase litigation risk.
Breach of Privacy: Unauthorized PHI sharing violates HIPAA.
Invalid Execution: Missing signatures or consent may void agreement.

Common Preparation Mistakes to Avoid

  • Vague license language that omits channels, territory, or duration leads to disputes and additional unplanned fees for extended use.
  • Failing to obtain model or property releases when subjects are identifiable creates legal exposure and can force content removal.
  • Using inconsistent party names or TINs across contract and payment forms can delay payments and trigger IRS backup withholding.
  • Relying on handwritten initials without full signatures or proper e-consent can create enforceability questions under ESIGN/UETA.

Key Deadlines and Processing Expectations

Key timing expectations for a Stocksy Business Agreement include execution, delivery, invoicing, and tax reporting deadlines.

Execution Deadline:

Sign by agreed effective date to avoid retroactive claims.

Delivery Timeline:

Deliver final files by specified milestone or acceptance may be delayed.

Invoice Submission:

Submit invoices promptly; payor may withhold for missing documentation.

Tax Reporting:

Retain documents to meet IRS reporting and 1099 obligations.

Contract Renewal:

Start negotiations well before expiration to avoid service gaps.

Comparing e-signature Vendors for Executing Stocksy Business Agreements

Compare baseline plan and capability differences for signing Stocksy Business Agreements across common e-signature vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price Plan starts at $8/user/month billed annually Starts at $15/user/month annually Starts at $14/user/month annually Starts at $19/user/month annually Starts at $15/user/month annually
Free Trial 7-day free trial, no credit card required Verify trial availability with vendor Verify trial availability with vendor Verify trial availability with vendor Verify trial availability with vendor
Bulk Send Yes — available on qualifying plans Yes Yes Yes No
Audit Trail Yes — full audit trail and certificate Yes Yes Yes Yes
HIPAA Compliant Yes — BAA available Yes — BAA available Yes — BAA available No No
Envelope Cap No envelope cap 100 envelopes/user/year Verify with vendor Verify with vendor Verify with vendor

Frequently Asked Questions About the Stocksy Business Agreement

Answers to common questions about completing, signing, and storing the Stocksy Business Agreement, including electronic execution and validation.


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