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Stonegate Subscription Agreement

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STONEGATE SUBSCRIPTION AGREEMENT

This Subscription Agreement ("Agreement") is entered into as of Effective Date: by and between Provider Name: ("Provider") and Subscriber Name: ("Subscriber"). Provider and Subscriber are each a "Party" and collectively the "Parties".

WHEREAS

WHEREAS, Provider develops, hosts and operates certain software, systems, and related professional services described herein and offers access to such services on a subscription basis under the terms of this Agreement.

WHEREAS, Subscriber desires to obtain and Provider agrees to provide access to Provider's subscription services and related support in accordance with the Scope of Work and Payment Terms set forth below.

SCOPE OF WORK

Provider shall provide Subscriber with access to the subscription services, support, and any deliverables described in this Agreement and any attached Statement of Work. Specific services, deliverables, service levels, and performance milestones shall be described in the Scope of Work field below.

SUBSCRIPTION PLAN AND FEES

Subscriber will subscribe to the Service Plan: with the following fee structure.

Invoicing: Provider will issue invoices in accordance with the Billing Schedule. All fees are payable within days of invoice date unless otherwise agreed in writing. Late payments shall bear interest as provided below.

Taxes: All fees are exclusive of taxes. Subscriber is responsible for any sales, use, value added or other taxes resulting from this Agreement, excluding taxes on Provider's net income.

TERM AND TERMINATION

Term: The term of this Agreement begins on Start Date: and continues until End Date: unless earlier terminated as provided herein.

Renewal: This Agreement will automatically renew unless either Party provides written notice of non-renewal at least days prior to the then-current term expiration.

Termination for Convenience: Either Party may terminate this Agreement for convenience upon providing the other Party at least days' prior written notice.

Termination for Cause: Either Party may terminate this Agreement immediately upon written notice if the other Party materially breaches this Agreement and fails to cure such breach within days after receipt of written notice of such breach.

CONFIDENTIALITY

Definition: "Confidential Information" means non-public information disclosed by a Party ("Disclosing Party") to the other Party ("Receiving Party") in any form that is designated confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

Obligations: Receiving Party shall (a) use Confidential Information solely to perform its obligations under this Agreement, (b) protect Confidential Information with at least the same degree of care it uses to protect its own confidential information but in no event less than reasonable care, and (c) not disclose Confidential Information to any third party except to employees, contractors or advisors who need to know and are bound by confidentiality obligations no less protective than those herein.

Exceptions: Confidential Information does not include information that (i) is or becomes generally available to the public through no act or omission of Receiving Party, (ii) was rightfully in Receiving Party's possession prior to disclosure by Disclosing Party without an obligation of confidentiality, (iii) is obtained by Receiving Party from a third party without breach of any obligation owed to Disclosing Party, or (iv) is independently developed by Receiving Party without use of or reference to Disclosing Party's Confidential Information.

Compelled Disclosure: If Receiving Party is compelled by law to disclose Confidential Information, it shall give Disclosing Party prompt written notice so Disclosing Party may seek a protective order or other appropriate remedy. Receiving Party will disclose only that portion of Confidential Information that it is legally required to disclose and will use reasonable efforts to obtain confidential treatment for such disclosed information.

REPRESENTATIONS, WARRANTIES, AND LIMITATION OF LIABILITY

Each Party represents and warrants that it has the full power and authority to enter into this Agreement and to perform its obligations hereunder. EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, THE SERVICES ARE PROVIDED "AS IS" AND PROVIDER DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

Limitation of Liability: IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES ARISING OUT OF OR RELATED TO THIS AGREEMENT. EXCEPT FOR LIABILITY ARISING FROM A PARTY'S BREACH OF ITS CONFIDENTIALITY OBLIGATIONS OR FROM GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, A PARTY'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT SHALL NOT EXCEED THE AMOUNTS ACTUALLY PAID BY SUBSCRIBER TO PROVIDER UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

GOVERNING LAW AND DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles. The Parties shall attempt in good faith to resolve any dispute arising under this Agreement promptly by negotiation between executive representatives with authority to settle. If the dispute cannot be resolved by negotiation, the Parties may pursue any remedy available at law or in equity.

ENTIRE AGREEMENT; AMENDMENT

This Agreement, together with any Statement of Work or exhibits expressly incorporated herein, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. No amendment to this Agreement shall be effective unless in writing and signed by authorized representatives of both Parties.

NOTICES AND CONTACT INFORMATION

Each Party shall deliver notices to the other at the address provided above or to such other address as such Party may specify in writing in accordance with this section.

MISCELLANEOUS

Assignment: Neither Party may assign this Agreement without the prior written consent of the other Party, except that Provider may assign this Agreement in connection with a merger, acquisition, corporate reorganization, or sale of substantially all its assets without Subscriber's consent provided the assignee agrees in writing to be bound by the terms of this Agreement.

Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect and the Parties shall negotiate in good faith a substitute provision that most nearly reflects the Parties' original intent.

Provider Printed Name:

By:

Date:

Subscriber Printed Name:

By:

Date:

Enter text✕

What the Stonegate Subscription Agreement Is

The Stonegate Subscription Agreement is a standardized contract used to set the ongoing terms between a service provider and a subscriber for recurring goods or services. It defines subscription term, renewal and termination rights, fees, billing schedules, permitted uses, intellectual property allocations, confidentiality obligations, and service levels where applicable. The agreement also establishes remedies for breach, limitations of liability, and dispute-resolution procedures. Organizations use it to create predictable commercial relationships, clarify payment and performance expectations, and reduce negotiation time for recurring transactions.

Why a Clear Subscription Agreement Matters

A clear Stonegate Subscription Agreement reduces ambiguity about payments, renewal, and service obligations while allocating risk and defining remedies. It streamlines contracting for repeat services, improves auditability of billing terms, and provides a written basis for compliance and dispute resolution.

Why a Clear Subscription Agreement Matters

Teams and Roles That Typically Use This Agreement

Legal, procurement, and finance teams commonly use the Stonegate Subscription Agreement to standardize recurring service contracts across departments.

  • SaaS vendors managing customer subscriptions, recurring billing, and service-level commitments.
  • Corporate procurement teams consolidating vendor terms and centralizing approvals and workflows.
  • In-house counsel and outside lawyers reviewing liability, IP, and termination clauses.

Use cases include new customer onboarding, renewals, vendor consolidation, and regulated-industry agreements requiring explicit compliance terms.

Stepwise Checklist to Complete the Agreement

Follow this step-by-step sequence to complete and execute the Stonegate Subscription Agreement accurately before distribution.

  • 01
    Prepare Draft: Populate core business terms and pricing placeholders.
  • 02
    Internal Review: Legal and finance review liability and tax clauses.
  • 03
    Obtain Signatures: Collect all authorized signatures and dates from parties.
  • 04
    Distribute Copies: Provide fully executed copies to stakeholders and accounting.

Configure a Digital Workflow

Configure a digital workflow for signature, reminders, authentication, and archival when using the Stonegate Subscription Agreement template.

Field Configuration
Signature Type Click-to-sign or digital certificate available
Authentication Email link, SMS code, or KBA
Reminder Schedule Days before and after due date
Storage Format PDF/A with audit trail attached

Typical Submission and Routing Flow

Routing and submission paths for the Stonegate Subscription Agreement, from draft to executed archival copy.

  • Upload Document: Add final PDF version to the signing platform.
  • Assign Signers: Specify signer order and roles with deadlines.
  • Authenticate: Use email, SMS, or advanced verification.
  • Archive: Store executed PDF and audit trail securely.

Technical and Integration Considerations

Basic technical and integration requirements to e-execute and manage the agreement using an eSignature platform.

  • Integrations: Salesforce, NetSuite, and Google Workspace.
  • File Formats: PDF, DOCX, and HTML supported.
  • Authentication: Email, SMS, SSO options available.

Key Dates, Notices, and Billing Timelines

Key dates and notice periods common to the Stonegate Subscription Agreement lifecycle and billing operations.

Effective Date:

Date when obligations begin and billing commences.

Billing Cycle Start:

First invoice date and recurring billing interval.

Renewal Notice Period:

Period required for nonrenewal notice in days.

Termination Notice:

Days required to terminate for convenience or material breach.

Delivery/Performance:

Time allowed for provider performance after execution.

Milestone Timeline from Draft to Activation

Milestone timeline for negotiating, finalizing, and enforcing the Stonegate Subscription Agreement including signature routing and activation.

01

Drafting

Prepare terms, pricing, and exhibits; send for internal review.

02

Negotiation

Track edits, record concessions, and obtain approvals.

03

Execution

Collect signatures, dates, and authentication evidence.

04

Activation

Begin service provisioning and start billing cycles.

Common Preparation Mistakes to Avoid

  • Using informal or abbreviated legal names can cause bank, tax, and verification delays; always match the registered entity name across subscriber, billing, and tax fields.
  • Failing to state renewal mechanics or notice periods often creates unintended automatic renewals or disputes; specify exact days and whether renewal is automatic or requires explicit consent.
  • Leaving payment and late fee terms vague leads to collection problems; list payment methods, due dates, grace periods, and a fixed late charge or interest rate.
  • Omitting data protection or compliance clauses when handling regulated data increases legal risk; include encryption standards, breach notification timelines, and jurisdiction for disputes.

Contractual and Regulatory Risks

Late Payment: Contractual late fee applies.
Breach Remedies: Termination, damages, injunctive relief possible.
Tax Reporting: Incorrect billing can trigger IRS penalties.
Data Breach: Potential regulatory fines and notification obligations.
Warranty Claims: Costs from remedial work or refunds.
Reputational Risk: Customer trust and business continuity harm.

Security and Compliance Checklist

In Transit Encryption: TLS 1.2/1.3 in transit.
At-Rest Encryption: AES-256 encryption at rest.
Certifications: SOC 2 Type II, ISO 27001.
HIPAA: BAA available for covered entities.
ESIGN / UETA: Compliant with federal and state e-sign laws.
Audit Trail: Detailed timestamps, IP, and action log.

Choosing Electronic vs Digital Signatures

Compare electronic and digital signatures to choose the appropriate signing method for the Stonegate Subscription Agreement and regulatory needs.

Criteria Electronic Signature Digital Signature
Legal Acceptance
Technology varied methods pki-based
Non-repudiation audit trail certificate-based
Typical Use contracts, clicks high-assurance filings

eSignature Vendor Pricing Snapshot

High-level pricing and feature comparison of eSignature vendors commonly used to execute the Stonegate Subscription Agreement.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Verify with vendor Verify with vendor Verify with vendor Verify with vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Practical Examples From Real Deployments

Real-world examples show how teams use the Stonegate Subscription Agreement to speed onboarding, maintain compliance, and integrate billing.

Martin Properties

Martin Properties used an online subscription template to process tenant and vendor recurring agreements without in-person signatures or paper handling.

  • Faster execution and remote compliance across sites.
  • The practice reduced turnaround time, eliminated physical storage, and improved audit trails for renewals and payments, allowing property managers to finalize subscriptions while on site or via mobile devices and maintain consistent billing cycles.

Fertility Centers of Illinois

Fertility Centers of Illinois standardized patient-facing subscription and consent procedures using a digital agreement to reduce paper and centralize signatures and records.

  • Improved responsiveness and secure recordkeeping.
  • Consolidated workflows permitted staff to manage renewals, store records with audit trails, and comply with regulatory data protections; legal and operations teams reported fewer missing consents and faster resolution of billing discrepancies.

Frequently Asked Questions

Frequently asked questions about signing, enforceability, notarization, amendments, and practical issues with the Stonegate Subscription Agreement.


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