Can a strata agreement be signed electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act and UETA where adopted, provided there is intent, consent, attribution, and a retrievable record of the signed document.

Are notarization or witnesses always required?

Not always. Notarization and witness rules depend on state law and the instrument being recorded; some states require witnesses for deeds while others do not, so check local recording requirements.

How do I prove who signed the agreement?

Use a platform that captures an audit trail with signer authentication, IP and timestamp data, and a certificate of completion to support attribution and admissibility.

Is a remote notary acceptable for closing?

Many states permit remote online notarization (RON). Verify the state's RON rules and retain required audio-video records and notary journal entries when used.

What records should escrow or title keep?

Retain the fully executed agreement, escrow instructions, proof of fund transfers, seller affidavits, and recorded deed copies for the period recommended under tax and title best practices.

Does signNow support HIPAA or audits?

signNow provides enterprise options with SOC 2 Type II and ISO 27001 compliance; HIPAA support is available with a BAA and advanced security controls for regulated documents.

Electronic Signature
Templates
Real estate
Strata Purchase Agreement

Strata Purchase Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

STRATA PURCHASE AGREEMENT

Parties and Effective Date

Seller Name Seller Contact Address Buyer Name Buyer Contact Address

This Strata Purchase Agreement (the Agreement) is entered into by the parties identified above. Effective Date:

Property Identification

Strata Lot / Unit Number Property Street Address Strata Plan / Deposited Plan Parcel / APN Number Legal Description

Purchase Price and Payment

Purchase Price: $ (in lawful currency) payable as follows.

Deposit / Earnest Money Amount Escrow Agent / Deposit Holder

Deposit to be paid by Buyer to Escrow Agent no later than . If not timely paid, Seller may treat Buyer as in default under this Agreement.

Financing and Conditions

Financing Contingency: This Agreement is contingent upon Buyer obtaining financing as follows. Buyer shall have days from Effective Date to secure a mortgage commitment acceptable to Buyer. If Buyer cannot obtain financing within the specified period, Buyer may terminate by written notice and receive return of the Deposit, subject to any rights of Seller under this Agreement.

Financing Terms (brief)

Strata Documents, Disclosure and Inspection

Seller shall, within a reasonable time after Effective Date, deliver to Buyer current copies of the strata plan, bylaws, minutes of strata meetings for the preceding years, strata financial statements and any notice of outstanding special assessments. Buyer shall have days to review and, if unsatisfied, may terminate by written notice and receive return of the Deposit.

Inspection Period (general property inspection)

Buyer may, at Buyer's expense, obtain one or more inspections of the Unit. Any objection based on inspection must be delivered in writing within the Inspection Period. If Seller does not agree to reasonable corrective action, Buyer may terminate and receive return of the Deposit.

Closing, Possession and Adjustments

Closing Date: . Possession shall be delivered to Buyer on Closing Date unless otherwise agreed in writing by the parties.

Adjustments: Strata fees, utilities, property taxes, rents and other customary adjustments shall be apportioned as of Closing Date. Buyer shall be responsible for any strata levies or special assessments levied after the Effective Date unless otherwise provided in this Agreement.

Possession Instructions / Special Conditions

Representations, Warranties and Disclosures

Seller represents and warrants that, to Seller's knowledge, the Unit is free of unremedied material defects except as disclosed below. Seller shall disclose any known material latent defects, outstanding notices from governmental authorities, or unresolved strata enforcement actions.

Known Material Defects / Prior Damage (describe)

Lead-Based Paint Present? Check one: Yes No

Mold or Water Intrusion Known? Check one: Yes No

Strata Corporation, Fees and Assessments

Seller shall disclose all outstanding strata fees, special levies, arrears or pending litigation involving the strata corporation. Any amounts outstanding or levied prior to Closing shall be paid by Seller, and amounts levied after Closing shall be the responsibility of Buyer unless otherwise provided in writing.

Outstanding Strata Levies / Special Assessments (describe)

Title, Conveyance and Closing Deliverables

At Closing, Seller shall execute and deliver all instruments reasonably necessary to vest marketable title in Buyer, free of encumbrances except those approved in writing by Buyer. Seller shall deliver current strata certificates, keys, and any other documents reasonably necessary to complete transfer of title.

Title Company / Closing Agent

Default and Remedies

If Buyer defaults, Seller may (a) terminate this Agreement and retain the Deposit as liquidated damages, or (b) seek specific performance or damages, subject to applicable law. If Seller defaults, Buyer may elect to terminate and receive return of the Deposit, or seek specific performance or damages. Remedies set forth are cumulative and do not exclude other remedies available at law or equity.

Costs, Taxes and Insurance

Closing Costs: Costs of preparation of transfer, deed recording fees, and customary closing costs shall be allocated as follows:

Taxes and Assessments: All property taxes and strata fees shall be adjusted as of Closing Date. Buyer is responsible for obtaining property insurance effective on or before Closing.

Indemnity, Survival and Miscellaneous

Indemnity: Each party agrees to indemnify and hold the other harmless from any claims arising from any breach of that party's representations or obligations under this Agreement. Survival: Provisions that by their nature must survive Closing shall survive termination or completion of this Agreement.

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction in which the Property is located.

Entire Agreement: This Agreement, including any schedules or delivered documents, constitutes the entire agreement between the parties with respect to the transaction and supersedes all prior negotiations and agreements, whether written or oral.

Additional Terms

Custom / Additional Provisions

Seller - Print Name:

By:

Date:

Seller Title / Capacity:

Buyer - Print Name:

By:

Date:

Buyer Title / Capacity:

What a Strata Purchase Agreement Covers

A Strata Purchase Agreement is a written contract used to buy a unit within a multi-unit property governed by a strata or condominium association. It sets the purchase price, deposit, seller and buyer obligations, included fixtures, any adjustments for levies or strata fees, and conditions precedent such as strata certificate review or financing. The agreement also allocates responsibility for shared common property, specifies dispute resolution and governing law, and typically incorporates association bylaws and disclosure documents that affect the buyer's use and ongoing costs.

Why a Proper Strata Purchase Agreement Matters

A clear, complete agreement protects both parties by documenting payment terms, conditions, and allocation of strata obligations. It reduces closing delays and limits post-closing disputes about common-area responsibilities, repairs, and levies.

Common parties who prepare or sign a Strata Purchase Agreement

Each participant plays a distinct role: buyers verify condition and strata statements, sellers provide accurate disclosure, and closing agents ensure funds and documents are correctly exchanged.

Residential buyer or purchaser representative reviewing disclosures and financing contingencies
Seller listing agent preparing contract terms and disclosing strata documents
Title or escrow officer coordinating deposit handling, payoffs, and deed recording

Essential clauses to include in a professional agreement

A comprehensive Strata Purchase Agreement combines commercial terms with strata-specific protections. Below are core elements to include and tailor to local practice.

Purchase Price

Total amount, deposit schedule, and escrow instructions for payment and adjustments.

Strata Disclosure

Reference to strata certificate, bylaws, minutes, pending levies, and special assessments.

Condition Precedent

Financing, inspection, or strata review periods that permit termination or renegotiation.

Apportionments

Proration of strata fees, property taxes, utilities, and closing credits.

Repairs and Warranties

Allocation of responsibility for known defects, required repairs, and seller warranties.

Governing Law

Designate state law and dispute resolution method (mediation/arbitration or courts).

Step-by-step: Completing and exchanging the agreement

Follow these steps to minimize errors and expedite closing when using a Strata Purchase Agreement.

01

Prepare draft: Populate buyer/seller details, price, and property description.
02

Attach strata docs: Include bylaws, minutes, financial statements, and any pending special levies.
03

Set contingencies: Define financing, inspection, and strata review windows.
04

Exchange signatures: Execute and deliver via agreed method with proof of receipt and retention.

How to structure a digital signing workflow

Configure roles, authentication, and routing to mirror the offline process while preserving auditability.

Field	Configuration
Signer Order	Sequential or parallel routing based on escrow needs
Authentication	Email link, SMS code, or stronger checks per transaction risk
Attachments	Require strata certificate and ID upload before final signing
Completion Notice	Automatic PDF and audit log sent to all parties

Typical e-execution flow for a strata sale

A digital process follows the same legal steps as paper: prepare, authenticate signers, execute, and retain verifiable records.

Upload: Sender uploads agreement and supporting strata documents.
Place fields: Add signature, initial, date, and conditional fields.
Send to signers: Deliver via email link or secure signing portal.
Store & audit: Signed PDF plus audit trail retained for compliance.

Technical considerations for e-submission and signing

Match technical features to your state and lender requirements and retain copies in secure storage with tamper-evident controls.

Authentication Strength: Choose email verification, SMS code, or higher based on transaction risk
Audit Trail: Capture IP, timestamps, and action logs for enforceability
File Compatibility: Support PDF and DOCX for upload, export, and archival

Consequences of errors or omissions

Title defects: Delay or loss of marketable title

Missing signatures: Unenforceable transfer

Incorrect price: Contract rescission risk

Wrong party name: Title insurance denial

Late recording: Priority disputes with liens

Tax reporting errors: Penalties and backup withholding

Common mistakes to avoid when preparing the agreement

Using initials alone where full signatures are required, causing acceptance problems at closing
Failing to attach up-to-date strata minutes or financial statements that reveal pending special levies
Entering informal or ambiguous descriptions of included fixtures and chattels creating post-closing disputes
Not aligning the effective date with deposit timing and financing contingencies leading to missed deadlines

Typical deadlines to track in a strata purchase

Set and monitor the dates that control inspections, financing, and closing to avoid default or termination.

Deposit Due Date:

Date buyer must deliver deposit to escrow per contract terms

Due Diligence Period:

Window for inspections, strata certificate review, and title checks

Financing Condition:

Deadline to secure loan approval or notify seller of inability

Closing Date:

Date for transfer of title and disbursement of funds

Recordation Deadline:

Date by which deed and mortgage must be recorded locally

Key milestones from offer to recorded title

A clear milestone timeline reduces surprises during the transaction lifecycle.

01

Offer Signed

Agreement executed by buyer and seller; deposit due soon after.

02

Conditions Satisfied

Inspections, financing, and strata review must be completed or waived.

03

Final Closing

Funds transferred and deed signed before escrow disburses.

04

Deed Recorded

County records updated to reflect new owner and lien priorities.

Security and compliance features to check for e-signing tools

Encryption In Transit: TLS 1.2/1.3

Encryption At Rest: AES-256

Audit Trail: IP, timestamps, and action logs

Regulatory Certifications: SOC 2 Type II; ISO 27001

HIPAA Support: BAA available for protected health data

21 CFR Part 11: Support for FDA-regulated requirements

How parties resolve common strata sale scenarios

Two concise examples show how tailored terms avoid disputes and speed closing.

Case Study 1

Buyer required strata minutes before contract binding

Quick review found pending levy
Parties renegotiated price; closing proceeded without surprise assessments and title insurer issued clean commitment.

Case Study 2

Seller omitted HVAC warranty detail

Buyer discovered issue in inspection
Agreement used repair escrow clause to fund correction and preserve closing date while protecting both parties.

eSignature vendor comparison for signing and storing strata agreements

Basic feature and price contrasts for common eSignature vendors. signNow is listed first per comparison format; verify vendor plan details before purchase.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently asked questions about signing and enforcing the agreement

Answers to common issues related to validity, e-signatures, notarization, and record retention for Strata Purchase Agreements.

Need help? Contact support

Can a strata agreement be signed electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act and UETA where adopted, provided there is intent, consent, attribution, and a retrievable record of the signed document.
Are notarization or witnesses always required?
Not always. Notarization and witness rules depend on state law and the instrument being recorded; some states require witnesses for deeds while others do not, so check local recording requirements.
How do I prove who signed the agreement?
Use a platform that captures an audit trail with signer authentication, IP and timestamp data, and a certificate of completion to support attribution and admissibility.
Is a remote notary acceptable for closing?
Many states permit remote online notarization (RON). Verify the state's RON rules and retain required audio-video records and notary journal entries when used.
What records should escrow or title keep?
Retain the fully executed agreement, escrow instructions, proof of fund transfers, seller affidavits, and recorded deed copies for the period recommended under tax and title best practices.
Does signNow support HIPAA or audits?
signNow provides enterprise options with SOC 2 Type II and ISO 27001 compliance; HIPAA support is available with a BAA and advanced security controls for regulated documents.

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