Scope
A precise description of work, deliverables, performance standards, and acceptance criteria. Attach exhibits or drawings when specific measurements, timelines, or materials are required to avoid disputes and scope creep.
A properly signed subcontract clarifies responsibilities, reduces disputes, documents indemnities and insurance requirements, and creates an enforceable record of payment terms and deliverables under contract law and applicable statutes.
Each user type will focus on different clauses—scope and schedule for project managers, payment and lien waivers for finance, and indemnity and insurance for legal teams.
A contract manager or project executive typically signs on behalf of the prime contractor. They verify scope, schedule, and insurance compliance and ensure subcontractor deliverables align with the primary contract terms.
An authorized representative of the subcontractor signs to accept obligations, payment terms, and required certifications. The signer should have authority to bind the subcontracting entity and confirm insurance and licensing.
A precise description of work, deliverables, performance standards, and acceptance criteria. Attach exhibits or drawings when specific measurements, timelines, or materials are required to avoid disputes and scope creep.
Specify compensation, schedule, retainage, invoicing procedures, and who is responsible for taxes. Include milestones, progress payment mechanics, and conditions for final payment to avoid payment disputes.
Define start and completion dates, milestone deadlines, and remedies for delays. Include notice requirements for excusable delays and the process for approved change orders affecting time or cost.
Detail required insurance types and limits, name additional insureds, and set indemnity obligations. Clear language reduces ambiguities when third-party claims or property damage occur on-site.
State termination for convenience and for cause, cure periods, payment on termination, and return of materials. Include procedures for disputes and preservation of rights post-termination.
Include warranties of workmanship, compliance with law, licensing, and background checks if required. Specify repair or correction obligations and duration of warranty periods.
| Field | Configuration |
|---|---|
| Signer Order | Sequential routing with required approvals |
| Authentication | Email link or SMS code; add stronger ID where needed |
| Attachments | Require certificates, insurance, or licenses as conditional fields |
| Retention | Automatic archival and export to document storage |
Ensure the chosen solution meets regulatory and infrastructure needs and can export signed records for long-term retention.
Date the parties agree the subcontract begins, in MM/DD/YYYY format
Follow agreed billing cycles and milestone dates to prevent payment delays
Retention obligations typically begin at execution or project completion
Provide W-9 upon request to avoid backup withholding
Keep signed originals according to applicable retention rules
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |