Scope
A concise, itemized description of work, deliverables, and excluded items; reference drawings, specifications, and change order procedures.
A clear subcontract award reduces ambiguity about work, limits exposure to claims, and aligns payment and schedule expectations between prime and subcontractor. It supports contract administration, invoicing, insurance verification, and risk allocation in case of change orders or project delays.
The prime contractor usually prepares the subcontract award and the subcontractor reviews and accepts the terms before beginning work.
Legal counsel, estimating teams, and insurance brokers may review key clauses; final signatures should come from authorized representatives of each party.
An authorized signatory such as a contracts manager, project executive, or officer signs for the prime contractor. That person must have authority to bind the company and accept flow-down obligations imposed by the owner contract.
A corporate officer, partner, or designated project manager with written signing authority signs for the subcontractor. Verify corporate resolutions or power of attorney when signature authority is not obvious.
A concise, itemized description of work, deliverables, and excluded items; reference drawings, specifications, and change order procedures.
Clear contract price, invoice schedule, retainage (if any), payment application requirements, and conditions for progress and final payments.
Start and completion dates, milestones, liquidated damages or incentives, and responsibilities for delays including force majeure.
Required insurance types and limits, certificate holder wording, and any performance or payment bond obligations required by the prime contract.
Clauses that incorporate owner prime contract obligations and compliance requirements, including safety, quality, and background-check obligations.
Procedures for claims, notice timelines, escalation, mediation/arbitration or court venue, and prevailing party fee allocation where applicable.
| Field | Configuration |
|---|---|
| Required Fields | Enable for names, dates, and price fields |
| Signer Order | Set prime then subcontractor sequential signing |
| Authentication | Use email + SMS code or KBA for high-risk contracts |
| Attachments | Require insurance certificates and W-9 upload |
Use a platform that supports PDF and DOCX, audit trails, and secure signer authentication for legal enforceability.
Confirm the chosen platform meets compliance needs such as ESIGN and UETA, and supports retention of the audit trail and signed copy.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card required | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Date work and obligations commence
Timeframe for subcontractor to accept award
Specific milestone completion dates tied to payments
Invoice submission and payment window
Period to notify of defects or schedule impacts
Prime transmits fully executed award to subcontractor
Certificates are reviewed and confirmed prior to mobilization
Subcontractor begins work following clearance
Final inspections, lien waivers, and final payment processed