Can this be signed electronically?

Yes. Electronic signatures meeting ESIGN (15 U.S.C. §7001) and applicable state law (UETA or ESRA) are generally enforceable for subscription agreements unless a specific statute excludes them.

Is notarization required?

Not typically for a subscription agreement, but specific states or transfer agent requirements may request notarized signatures for certain acknowledgements; verify with counsel or the registrar.

What if names do not match?

Mismatched legal names between identification, entity formation records, and the agreement can invalidate the subscription; obtain corrected documents or an amended agreement before closing.

How do I amend after signing?

Amendments require written consent of the parties and signatures following the same execution standards as the original agreement; document ratification and maintain version history.

How should payment be handled?

Specify payment method in the agreement (wire, ACH, escrow). Confirm receipt before issuing shares and keep bank confirmations or escrow releases as supporting records.

How can a subscription be revoked?

Revocation depends on terms in the agreement and timing relative to acceptance; unilateral withdrawal after acceptance may trigger breach remedies unless the agreement provides a rescission right.

Electronic Signature
Templates
Miscellaneous
Subscription Agreement for Quona

Subscription Agreement for Quona

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Subscription Agreement for Quona

This Subscription Agreement ("Agreement") is entered into as of by and between Quona (Provider), and Subscriber Name: (Subscriber). Provider and Subscriber are individually a "Party" and together the "Parties."

WHEREAS

WHEREAS, Provider develops and operates subscription-based services and technology solutions for financial inclusion and seeks to make such services available to qualified subscribers under agreed commercial terms; and

WHEREAS, Subscriber desires to obtain access to and use Provider's subscription services in accordance with the terms and conditions set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual promises contained herein, the Parties agree as follows:

1. Scope of Work

Provider will provide Subscriber with access to Provider's subscription services, including any software access, data feeds, integrations, support, and related services described below. The specific deliverables, service levels, and implementation responsibilities are as follows:

Describe Services and Deliverables

2. Subscription Services

Plan Name Subscription Fees

Provider will grant Subscriber access to the Services described above subject to payment of the Subscription Fees and compliance with the terms of this Agreement. Provider will use commercially reasonable efforts to provide the Services in accordance with any service levels set forth in the Scope of Work.

3. Payment Terms

Billing Schedule / Invoicing

Unless otherwise stated in the Scope of Work, Subscription Fees are payable in advance and are due within thirty (30) days of invoice. Subscriber shall pay all amounts in the currency specified on the invoice. All charges are non-refundable except as expressly set forth in this Agreement.

Late Payment Fee (percent per month)

Any undisputed amount not received when due shall accrue interest at the lesser of the rate specified above or the maximum rate permitted by applicable law. Subscriber is responsible for all taxes, duties or governmental charges arising from the subscription, other than taxes based on Provider's net income.

Payment Method

Automatic bank debit / card on file

Invoice (NET terms as specified above)

4. Term and Termination

This Agreement commences on the Start Date: and, unless earlier terminated in accordance with this Agreement, will continue until End Date: (the "Term").

Termination Notice Period

Either Party may terminate this Agreement for convenience upon providing the other Party the notice period set forth above. Provider may suspend or terminate Services immediately upon written notice if Subscriber fails to pay undisputed fees when due, breaches material terms that remain uncured after ten (10) days' notice, or engages in prohibited use. Termination shall not relieve Subscriber of its obligation to pay accrued fees.

5. Confidentiality

"Confidential Information" means non-public information disclosed by one Party to the other that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information. The receiving Party shall: (a) protect Confidential Information with at least the same degree of care it uses to protect its own confidential information, but no less than reasonable care; (b) use Confidential Information only to perform under this Agreement; and (c) not disclose Confidential Information to any third party except to its employees, contractors or advisors who need to know and who are bound by confidentiality obligations at least as protective as those herein. Confidentiality obligations survive termination for three (3) years, or as otherwise required for trade secrets by applicable law.

6. Data and Privacy

Provider and Subscriber shall comply with applicable data protection laws with respect to any personal data processed in connection with the Services. Provider will maintain administrative, physical and technical safeguards appropriate to the sensitivity of such data. Any additional data processing details, roles, and responsibilities shall be described in the Scope of Work where applicable.

7. Warranties; Limitation of Liability

Provider warrants that it will perform Services in a professional manner consistent with industry standards. EXCEPT FOR THE FOREGOING, THE SERVICES ARE PROVIDED "AS IS" AND PROVIDER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. IN NO EVENT WILL EITHER PARTY BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES. PROVIDER'S AGGREGATE LIABILITY FOR DIRECT DAMAGES ARISING OUT OF OR RELATED TO THIS AGREEMENT SHALL NOT EXCEED THE TOTAL FEES PAID BY SUBSCRIBER TO PROVIDER DURING THE SIX (6) MONTHS PRECEDING THE CLAIM.

8. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles.

9. Entire Agreement; Amendment

This Agreement, together with the Scope of Work and any exhibits attached hereto, constitutes the entire agreement between the Parties and supersedes all prior and contemporaneous agreements. Any amendment or modification must be in writing and signed by authorized representatives of both Parties.

10. Assignment and Subcontracting

Neither Party may assign this Agreement without the prior written consent of the other Party, except that Provider may assign to a successor in connection with a merger or sale of substantially all of its assets. Provider may engage subcontractors to perform portions of the Services provided Provider remains responsible for subcontractor performance.

Subscriber consents to assignment by Provider as described above

11. Notices

Notices under this Agreement shall be in writing and sent to the addresses below. Notice is effective upon receipt.

Provider Notice Address (Quona) Provider Contact Subscriber Notice Address Subscriber Contact

12. Force Majeure; Severability

Neither Party shall be liable for delays or failures due to causes beyond its reasonable control, including acts of God, war, strikes, pandemics, or government orders; provided that the affected Party provides prompt written notice and uses commercially reasonable efforts to resume performance. If any provision of this Agreement is determined to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

13. Execution

This Agreement may be executed in counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. Electronic signatures shall be binding for all purposes.

Quona Representative:

By:

Date:

Subscriber:

By:

Date:

What the Subscription Agreement for Quona Is

The Subscription Agreement for Quona is a contractual document used to record an investor's commitment to purchase equity or other securities offered by Quona. It sets out the investor's identity, purchase amount, payment terms, representations and warranties, closing conditions, and the mechanics for share issuance. The agreement also defines acceptance criteria, conditions precedent, and remedies for breach. For electronic execution, the agreement must meet federal and applicable state electronic signature rules so that signatures are attributable, consented to, and the record is retained for reproduction.

Why a Clear Subscription Agreement Matters

A well-drafted Subscription Agreement protects both issuer and investor by documenting price, quantity, representations, closing mechanics, and dispute terms. Clear provisions reduce ambiguity at closing and help ensure regulatory compliance related to securities transfer, anti-money laundering checks, and investor accreditation verification.

Who Typically Prepares and Signs This Agreement

Parties involved often include the issuer's corporate counsel or finance team, the subscribing investor, and an administrative signer who coordinates closing.

Issuer legal or finance lead — prepares and vets terms and conditions for the offering, coordinates signatures, and confirms corporate authority.
Investor representative or counsel — reviews representations, confirms accreditation status, and signs on behalf of the investor entity when authorized.
Transfer agent or registrar contact — receives closing instructions, processes payment, and updates cap table or register following acceptance.

Use clear delegation of signing authority and retain signature evidence to simplify post-closing recordkeeping and regulatory reporting.

Who Has Authority to Sign

Authorized Signer

An individual expressly authorized by the subscribing entity (officer, manager, or duly appointed agent) must sign. Verify delegation via corporate resolution or signed authorization to avoid invalidating the subscription.

Company Officer

For the issuer, an officer with delegated authority (CEO, CFO, or corporate secretary) signs acceptance and closing certificates. Maintain board minutes or resolutions evidencing authority to issue securities.

Step-by-Step: How to Complete and Execute the Agreement

Follow these four steps to prepare, approve, sign, and record the subscription for a smooth closing.

01

Prepare Document: Populate investor details, purchase amount, and closing conditions accurately.
02

Verify Authority: Obtain corporate resolutions or power of attorney when an agent signs for an entity.
03

Execute Signatures: Collect signatures from investor and issuer; use electronic signing with a clear audit trail.
04

Record and Issue: Process payment, update cap table, and issue stock certificates or ledger entries.

Where to Send and How to Route the Subscription Agreement

Use a controlled routing process so each party receives the correct version and the signed copy is preserved for records.

Issuer Legal: Issuer counsel or named legal contact retains executed original and coordinates closing.
Investor Records: Investor receives fully executed copy for their books and tax records.
Transfer Agent: Transfer agent or registrar receives closing instructions and allocates shares.
Accounting: Finance team records receipt of funds and updates financial ledgers.

Core Sections to Include in a Professional Subscription Agreement for Quona

Ensure the agreement contains standard protective and operational clauses so both parties understand obligations, representations, and closing mechanics.

Purchase Terms

Describe subscription amount, per-share price, payment method, escrow or wire instructions, closing date, and any conditions precedent to funding and issuance.

Representations

Investor and issuer representations about authority, investment purpose, accredited status, valid organization, and absence of conflicting obligations.

Conditions Precedent

List deliverables required at closing such as board approvals, officer certificates, and compliance with securities law filings or exemptions.

Transfer Restrictions

Specify legends, resale limitations, right of first refusal, and any lockup periods applicable to issued securities.

Indemnities & Remedies

Allocate risk for misrepresentations and breach, set indemnification procedures, and limit monetary remedies where appropriate and enforceable.

Governing Law

Designate governing state law and dispute resolution mechanisms; choose the jurisdiction where enforcement and interpretation will occur.

Supporting Documents and Export Options

Attach or make available essential supporting documents and export signed copies in common formats for legal and accounting systems.

Required Attachments

Board resolutions, investor accreditation certificates, corporate formation documents, and closing certificates should accompany the subscription agreement.

Optional Exhibits

Include investor questionnaire, subscription payment schedule, and any side letters or investor rights agreements as exhibits.

Download Formats

Provide the fully executed agreement in PDF/A for archiving, and in DOCX for internal edits or redlines where permissible.

Systems Integration

Export signed copies for CRM, cap table software, and accounting systems using PDF or CSV formats as supported by each platform.

Digital Signing and Submission Requirements

Electronic execution must meet legal standards for intent, consent, attribution, and retention under federal and state law.

Authentication: Email link, SMS code, or stronger KBA when required.
Audit Trail: Capture timestamp, IP, and signer actions for evidentiary support.
File Formats: Use PDF for final copies; retain original source documents for edits.

Integrate signing with corporate workflows, storage, and transfer agent instructions to ensure a single authoritative executed copy is preserved for compliance and reporting.

How to Configure an Online Signing Workflow for This Agreement

Configure fields and authentication to match your legal and operational requirements for investor onboarding and closing.

Field	Configuration
Signature Field	Require full name, title, and date; optional initial fields.
Authentication	Email link by default; use SMS or KBA for higher assurance.
Conditional Fields	Show payment details only after subscription amount entered.
Document Retention	Preserve audit trail and final PDF for reproduction.

Key Milestones from Offer to Issuance

Track these sequential milestones to coordinate investor acceptance, funding, and securities issuance during closing.

01

Offer Date

Issuer sends subscription documents and payment instructions to the investor.

02

Acceptance Deadline

Investor must return a signed agreement and payment by the stated deadline.

03

Closing Confirmation

Issuer verifies funds and conditions precedent, then accepts the subscription.

04

Share Issuance

Transfer agent or issuer records issuance and updates cap table or ledger.

Common Timing and Processing Expectations

Subscription transactions include time-sensitive steps; estimate processing time to align investor expectations and internal workflows.

Payment Window:

Often 2–7 business days for wire or ACH clearance.

Document Return:

Expect 24–72 hours for electronically returned signatures.

Acceptance Notice:

Issuer typically issues acceptance within 1–3 business days after funds clear.

Certificate Issuance:

Physical certificates or ledger updates usually processed within 3–10 business days.

Regulatory Filings:

Allow extra time for any state or SEC filings tied to the issuance.

Common Mistakes to Avoid When Preparing the Agreement

Using informal or abbreviated legal names that do not match formation documents, which can delay or void acceptance.
Failing to attach board resolutions or proof of authority when an agent signs for a corporate investor.
Incorrect or inconsistent subscription amounts listed in numerals versus words, creating ambiguity.
Neglecting to secure a reliable audit trail for electronic signatures, undermining evidentiary value in disputes.

Penalties and Legal Risks of Incorrect or Incomplete Agreements

Invalid Subscription: May be rescinded for lack of authority or material misrepresentation.

Tax Consequences: Incorrect investor classification can trigger reporting and withholding obligations.

Securities Liability: Civil liability for misstatements under securities laws.

Late Filings: Missed regulatory filings may result in fines or enforcement.

I-9 / Employment: N/A to typical subscriptions; ensure separate employment forms comply when relevant.

Contract Disputes: Poorly drafted terms increase litigation and remediation costs.

How This Subscription Agreement Differs from a Stock Purchase Agreement

Compare commonly confused document types to choose the right form and ensure the agreement matches the business purpose.

Document Type	Subscription Agreement for Quona	Stock Purchase Agreement
Primary Use	investor commitment	transfer between parties
Payment Timing	pre-closing payment	often simultaneous at closing
Board Approval	may require board acceptance	typically requires board approval
Complexity	standardized investor onboarding	often more negotiated terms

eSignature Pricing and Capability Snapshot for Executing the Agreement

Pricing and core capabilities vary across providers. signNow appears first for comparison purposes; verify vendor plan details before purchase.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Available on Premium tiers	Varies by plan	Varies by plan	Available	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Varies by plan	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions About the Subscription Agreement for Quona

Answers to common operational, legal, and technical questions encountered when preparing, signing, and storing subscription agreements.

Need help? Contact support

Can this be signed electronically?
Yes. Electronic signatures meeting ESIGN (15 U.S.C. §7001) and applicable state law (UETA or ESRA) are generally enforceable for subscription agreements unless a specific statute excludes them.
Is notarization required?
Not typically for a subscription agreement, but specific states or transfer agent requirements may request notarized signatures for certain acknowledgements; verify with counsel or the registrar.
What if names do not match?
Mismatched legal names between identification, entity formation records, and the agreement can invalidate the subscription; obtain corrected documents or an amended agreement before closing.
How do I amend after signing?
Amendments require written consent of the parties and signatures following the same execution standards as the original agreement; document ratification and maintain version history.
How should payment be handled?
Specify payment method in the agreement (wire, ACH, escrow). Confirm receipt before issuing shares and keep bank confirmations or escrow releases as supporting records.
How can a subscription be revoked?
Revocation depends on terms in the agreement and timing relative to acceptance; unilateral withdrawal after acceptance may trigger breach remedies unless the agreement provides a rescission right.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now