Company Name
Exact legal name as to be filed with the state; avoid doing business as (DBA) names here.
Well-drafted Articles reduce ambiguity about ownership, voting, and director authority; they assist in raising capital and help avoid court disputes by documenting corporate structure and internal processes.
Typical parties who draft, file, or reference Articles of Association.
Accurate Articles benefit both internal stakeholders and external counterparties by providing a predictable governance framework.
The incorporator or founding director executes Articles at formation and is responsible for initial filings and establishing the board. Their signature attests to the accuracy of the facts of formation and the initial share allocation.
An authorized corporate officer or secretary often certifies and maintains the Articles, files amendments, and ensures executed copies are retained under corporate recordkeeping policies.
Exact legal name as to be filed with the state; avoid doing business as (DBA) names here.
Street address and registered agent for service of process within the chosen state of incorporation.
Broad lawful purpose typically suffices; narrow statements can limit permissible activities and require formal amendment for change.
Total authorized shares, par value (if any), and distinct share classes with rights and restrictions described.
Board size, appointment/removal procedures, quorum, voting thresholds, and proxy rules for shareholder meetings.
Clear vote thresholds and amendment mechanics so stakeholders know how Articles can be changed.
| Field | Configuration |
|---|---|
| Form Template | Use a state-specific template that matches Secretary of State requirements |
| Signing Order | Set order: incorporator → director(s) → corporate secretary |
| Authentication | Use email + SMS OTP or stronger methods for key signatories |
| Retention | Save executed PDF and audit trail for specified retention period |
Choose a platform that supports required file formats, secure signer authentication, and a court-ready audit trail.
Ensure the chosen provider supports the state's online filing method and can produce a signed PDF with an immutable audit log for future compliance.
Optica standardized its Articles to match investor expectations
A regional real estate firm moved filings online to speed closings
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | No cap | No cap | No cap |