Summer Days Event Planning Template

SUMMER DAYS EVENT PLANNING AGREEMENT

This Agreement is entered into as of between Client Name: located at and Event Planner Name: located at .

WHEREAS

WHEREAS, Client desires to retain Event Planner to provide planning and event coordination services in connection with the summer event described herein; and

WHEREAS, Event Planner possesses the expertise, personnel, and resources necessary to perform such services and agrees to provide professional planning, vendor coordination, and onsite management as set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows.

1. Event Details

2. WHEREAS / RECITALS (EVENT-SPECIFIC)

Client represents that the event is intended for the following purpose:

Client confirms that any venue rules, municipal permits, or insurance requirements identified by Event Planner will be obtained and maintained as set forth in Section 6.

3. Scope of Services

4. Specific Services and Options

Select services included (check all that apply):

Venue booking    Catering coordination    Entertainment booking    Equipment & rentals

Permits & municipal coordination    Onsite event management    Vendor scheduling & confirmations

5. Payment Terms

Late payment shall incur a fee of per month or a flat fee of $, whichever is greater, calculated from the date payment is due until paid in full.

All payments are non-refundable except as expressly provided in Section 8 (Cancellation and Refunds). Client is responsible for sales taxes, permit fees, or other governmental charges unless otherwise stated.

6. Term and Termination

Term Commencement: . Term Expiration: .

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within days after receipt of written notice specifying the nature of the breach. Termination for convenience by Client requires written notice to Event Planner and payment for all services performed and non-cancelable commitments incurred through the effective termination date.

7. Confidentiality

Each party shall keep confidential and shall not disclose to any third party without prior written consent any proprietary or confidential information received from the other party in connection with this Agreement, except information that (i) is or becomes public without breach of this Agreement, (ii) is rightfully received from a third party without restriction, or (iii) is required to be disclosed by law, regulation, or court order, provided that the disclosing party gives prompt written notice to the other party and cooperates in any effort to limit disclosure.

8. Insurance and Liability

Event Planner shall maintain commercial general liability insurance with minimum coverage of $ per occurrence and shall provide certificates of insurance to Client upon request.

Client shall be responsible for any damage to venue property caused by Client or event attendees and shall indemnify and hold harmless Event Planner and its agents from claims, liabilities, losses, and expenses arising out of Client's negligence or willful misconduct.

9. Cancellation, Refunds, and Force Majeure

Cancellation by Client received more than days prior to the Event Date shall result in refund of any balance paid less non-recoverable vendor costs and a cancellation administration fee of $. Cancellations within the cancellation deadline are not eligible for refund except as required by law.

Neither party shall be liable for delays or failures to perform caused by events beyond its reasonable control, including acts of God, labour disputes, governmental orders, or severe weather. Parties shall use reasonable efforts to reschedule or mitigate the impact of such events.

10. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles.

11. Entire Agreement; Amendment

This Agreement, including any attachments and schedules expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior agreements, understandings, and negotiations. No amendment or modification shall be binding unless executed in writing by both parties.

12. Notices

All notices required or permitted under this Agreement must be in writing and delivered to the addresses set forth below or to such other address as either party may designate in writing.

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