Can this agreement be signed electronically?

Yes. Electronic signatures are legally binding under the federal ESIGN Act (15 U.S.C. §7001) and UETA in most states, provided intent, consent, attribution, and record retention requirements are met.

When is a notary required?

A notary is usually not required for commercial pricing agreements, but some states or specific clauses (e.g., deeds, certain power delegations) may mandate notarization—check state rules.

What happens if pricing fields are left vague?

Vague pricing terms can lead to disputes and delayed payments. Use explicit formulas, units of measure, effective dates, and examples to reduce ambiguity.

How should confidential pricing be protected?

Include a mutual NDA or confidentiality section, limit distribution, and specify handling procedures; for healthcare, ensure a BAA if PHI is involved.

Who can sign on behalf of a company?

An authorized officer or an individual with delegated signature authority may sign; attach evidence of delegation such as a board resolution if the signer is not an officer.

How do I update pricing later?

Use the agreement's change control clause: provide required notices, obtain approvals, and record amendments in writing signed by authorized representatives.

Electronic Signature
Templates
Finance
Supplier Pricing Agreement

Supplier Pricing Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

SUPPLIER PRICING AGREEMENT

This Supplier Pricing Agreement (the Agreement) is entered into as of by and between:

Supplier

Supplier Name Supplier Address Contact Person Supplier Phone / Email

Buyer

Buyer Name Buyer Address Buyer Contact Buyer Phone / Email

Recitals and Definitions

WHEREAS, Supplier manufactures and/or distributes the goods described in the Pricing Schedule and Buyer wishes to purchase such goods under the terms set forth herein.

For the purposes of this Agreement, the following definitions apply:

Goods: the products listed in the Pricing Schedule to be supplied by Supplier.

Effective Date: the date specified above and the date from which pricing and obligations commence.

Pricing Schedule

Supplier agrees to supply Goods at the unit prices set forth below for the Term unless adjusted in accordance with the Price Adjustments clause.

Item / Code	Description	Unit	Unit Price (USD)	Effective From

Subtotal (USD) Tax (if applicable) Shipping / Handling Total (USD)

Payment and Invoicing

All invoices shall reference the applicable Purchase Order and Pricing Schedule line items and shall be sent to Buyer at the address for notices. Payment is due within days from invoice date unless otherwise agreed in writing. Late payments shall incur interest at the lesser of 1.5% per month or the highest rate permitted by law.

Accepted Payment Methods Bank / Payment Instructions

Price Adjustments

Supplier may adjust unit prices only upon written notice to Buyer delivered no fewer than days in advance and only to reflect changes in Supplier's direct input costs or as otherwise mutually agreed. Any adjustment shall apply prospectively and must include documentation supporting the change.

Forecasts, Minimums and Lead Times

Buyer shall provide rolling forecasts and purchase orders in accordance with the forecast form attached. Supplier's standard lead time is from receipt of purchase order. Minimum order quantity per item shall be:

Delivery, Inspection and Returns

Delivery terms shall be . Buyer shall inspect delivered goods within days and provide written notice of any nonconformity. Supplier shall, at its option, replace nonconforming goods or issue credit for such goods upon return.

Confidentiality

Each party shall maintain in confidence all confidential pricing, forecasts and technical information disclosed by the other and shall use such information only to perform its obligations under this Agreement. Confidential information does not include information that is or becomes publicly available other than by breach of this Agreement.

Warranties, Indemnity and Limitation of Liability

Supplier warrants that goods delivered hereunder shall conform to agreed specifications and be free from material defects for a period of from delivery. Supplier's sole obligation for breach of warranty shall be, at Supplier's option, repair, replacement or refund. Except for willful misconduct and indemnity obligations, neither party shall be liable for consequential damages.

Term, Termination and Remedies

The initial term of this Agreement shall be for months from the Effective Date and shall automatically renew for successive one-year periods unless either party provides written notice of nonrenewal at least days prior to the end of the then-current term. Either party may terminate this Agreement for material breach if the breaching party fails to cure within days after written notice.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses below by certified mail, overnight courier, or other means providing proof of delivery.

Supplier Notice Address Buyer Notice Address

Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the state/province specified below without regard to conflict of law principles. The parties shall first attempt in good faith to resolve disputes through negotiation, and if unresolved, submit disputes to binding arbitration in the governing jurisdiction.

Governing Jurisdiction

Miscellaneous

This Agreement constitutes the entire agreement between the parties relating to its subject matter and supersedes all prior negotiations and understandings. No amendment shall be effective unless in writing and signed by authorized representatives of both parties. Neither party may assign this Agreement without the prior written consent of the other, except to an affiliate or successor in interest.

Additional Terms / Special Conditions

Supplier (Printed Name):

By (Signature):

Date:

Buyer (Printed Name):

By (Signature):

Date:

What the Supplier Pricing Agreement Is and When it Applies

A Supplier Pricing Agreement is a written contract between a buyer and a supplier that documents product or service prices, discount structures, volume tiers, effective dates, and any conditions that affect pricing. It governs how prices are calculated, how changes are proposed and approved, and how disputes over pricing are resolved. Typical elements include a pricing schedule, term and renewal language, invoicing and payment terms, confidentiality of pricing data, performance or quality thresholds tied to price adjustments, and signature blocks for authorized representatives.

Why a Clear Pricing Agreement Benefits Both Parties

[INTRO] A Supplier Pricing Agreement reduces ambiguity, aligns commercial expectations, and creates an auditable record of agreed rates and change procedures.

Who Typically Completes a Supplier Pricing Agreement

Multiple stakeholders participate in preparing and approving supplier pricing agreements to ensure legal, commercial, and operational alignment.

Procurement teams and buyers responsible for vendor selection and contract terms, ensuring compliance with internal purchasing policies.
Supplier account managers or sales operations staff who provide pricing schedules, discount formulas, and volume tiers for approval.
Legal counsel or contract teams who review liability, termination, confidentiality, and change control language before execution.

Final signatories are typically authorized corporate officers or delegated signers designated in corporate resolution or signature authority matrices.

Core Elements to Include in a Professional Supplier Pricing Agreement

A comprehensive Supplier Pricing Agreement organizes price detail, timing, responsibilities, and change processes so both parties can administer the contract consistently.

Pricing Schedule

List unit prices, bundled prices, and tiered volume discounts clearly with units of measure and any applicable taxes or fees.

Effective Term

Specify the agreement start date, expiration date, auto-renewal rules, and how price reviews or escalations occur during the term.

Volume and Discounts

Define thresholds, measurement periods, reporting cadence, and retroactive adjustments for volume-based rebates or chargebacks.

Change Control

Describe how pricing changes are proposed, approved, notice periods required, and whether emergency or force majeure adjustments are permitted.

Billing and Payment

State invoicing frequency, acceptable invoice data, payment terms, dispute resolution timeline, and consequences for late payment.

Confidentiality

Include protections for pricing data, permitted disclosures, and a permitted-uses clause to limit competitor exposure.

Step-by-Step: From Draft to Fully Executed Agreement

Follow a simple sequence to prepare, review, execute, and store the agreement while preserving auditability.

01

Drafting: Assemble pricing schedules and standard contract clauses for internal review.
02

Internal Approval: Procurement, finance, and legal sign off per authority matrix.
03

Supplier Review: Share the draft with the supplier for confirmation and any redlines.
04

Execution and Archive: Obtain authorized signatures, capture an audit trail, and store the final agreement centrally.

How to Configure an Online Signing Workflow

Configure authentication, fields, and routing to match your approval process before sending the document for signature.

Field	Configuration
Authentication	Email link, SMS code, or knowledge-based verification as required
Signing Order	Sequential or parallel routing to match approval flow
Expiration	Set link expiration (days) and reminder schedule
Attachments	Allow vendor upload of supporting price sheets or certifications

Digital Delivery and File Format Requirements

Choose a platform that supports common file types, authentication options, and enterprise integrations.

File Formats: PDF, DOCX, XLSX supported
Integrations: CRM and ERP connectors (Salesforce, NetSuite)
Security: TLS and AES encryption

Ensure the chosen system provides a reproducible audit trail and supports export to long-term storage formats for compliance.

Typical Online Submission and Approval Flow

A streamlined online flow reduces processing time and improves recordkeeping when signing supplier pricing agreements.

Prepare Document: Upload contract and place price and signature fields
Add Signers: Enter signer emails and set signing order
Authenticate: Choose email, SMS, or stronger ID checks
Complete and Archive: Capture signed copies and audit trail

Typical Timing and Processing Expectations

Timing varies by organization but set clear internal deadlines to avoid missed renewals and pricing disputes.

Supplier Response Time:

7–14 days for countersignature is common

Pricing Validity:

30–90 days unless otherwise stated

Internal Approval:

Allow 3–10 business days for cross-functional review

Execution Window:

Complete signatures before effective date when possible

Record Availability:

Signed agreement available immediately after final signature

Common Preparation Errors to Avoid

Leaving currency or unit of measure unspecified, causing invoicing disputes and reconciliation delays.
Using vague discount language such as 'market rate' without a clear formula or measurement period.
Failing to specify notice periods for price changes, which can lead to unilateral increases or contract gaps.
Not designating authorized signers or attaching a corporate resolution, which can invalidate execution authority.

Risks and Consequences of an Incorrect Agreement

Payment Disputes: Delayed invoices and withheld payments

Financial Exposure: Unplanned costs from ambiguous pricing

Contract Invalidity: Signatures lacking authority may render it unenforceable

Regulatory Noncompliance: HIPAA or tax issues in specific industries

Operational Disruption: Supply interruptions or delivery delays

Reputational Harm: Supplier or buyer disputes publicized

eSignature Vendor Comparison for Executing Supplier Pricing Agreements

Compare common vendor features for executing and tracking Supplier Pricing Agreements. signNow is listed first per vendor convention; confirm vendor features and plans before procurement.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About Supplier Pricing Agreements

Answers to common questions about completing, signing, and storing Supplier Pricing Agreements, including electronic signing considerations.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are legally binding under the federal ESIGN Act (15 U.S.C. §7001) and UETA in most states, provided intent, consent, attribution, and record retention requirements are met.
When is a notary required?
A notary is usually not required for commercial pricing agreements, but some states or specific clauses (e.g., deeds, certain power delegations) may mandate notarization—check state rules.
What happens if pricing fields are left vague?
Vague pricing terms can lead to disputes and delayed payments. Use explicit formulas, units of measure, effective dates, and examples to reduce ambiguity.
How should confidential pricing be protected?
Include a mutual NDA or confidentiality section, limit distribution, and specify handling procedures; for healthcare, ensure a BAA if PHI is involved.
Who can sign on behalf of a company?
An authorized officer or an individual with delegated signature authority may sign; attach evidence of delegation such as a board resolution if the signer is not an officer.
How do I update pricing later?
Use the agreement's change control clause: provide required notices, obtain approvals, and record amendments in writing signed by authorized representatives.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now