Broker Identification
Full legal broker name, license number, contact details, and broker company address to match state licensing records.
Complete and accurate forms protect brokers and insureds from tax assessment, regulatory fines, and coverage disputes by creating a clear record of nonadmitted placements and premium taxes.
The forms are completed by surplus lines brokers and reviewed by insurers, insureds, and state stamping or surplus lines offices.
Accurate forms reduce downstream audits, support tax remittance, and document regulatory compliance for all parties involved.
| Field | Configuration |
|---|---|
| Signer Authentication | Email plus optional SMS or KBA |
| Bulk Filing | Enabled on premium or enterprise plans |
| Template Reuse | Save form as a reusable template |
| Audit Trail | Capture timestamps, IP address, and signer identity |
Choose delivery channels that meet state acceptance rules and preserve an audit trail for each filing.
Verify the stamping office accepts electronic filings and retain signed, tamper-evident copies in secure storage for audit readiness.
Full legal broker name, license number, contact details, and broker company address to match state licensing records.
Insured party legal name, mailing address, state of risk, and tax identification where required for tax and audit purposes.
Carrier name, policy number, effective and expiration dates, limits, deductible, and covered perils or endorsements.
Breakdown of gross premium, applicable state premium taxes, stamping fees, and any discounts or adjustments.
Broker statement confirming diligent efforts to place with admitted market where available, or reason for nonadmitted placement.
Signed and dated attestation by authorized broker and insured representative plus space for notary or witness if required.
Include quotes, coverage summaries, and admitted market declination letters as PDFs with the filing.
Save signed copies as PDF/A or DOCX for long-term preservation and legal admissibility.
Use consistent conventions (broker_policynumber_state_date) to simplify retrieval.
Keep a signed, tamper-evident electronic copy plus a backup for disaster recovery.
A commercial owner required coverage that admitted markets refused
A manufacturing firm sought excess liability limits beyond admitted capacity