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Case caption and court information, estate or guardianship name, case number, and filing county; this ties the inventory to official court records and avoids misfiling.
A clear, accurate inventory reduces disputes, speeds probate or guardianship administration, and documents values for creditors and beneficiaries. It creates a legal record that courts use to approve distributions and settle claims.
Executors, personal representatives, guardians, trustees, and attorneys most commonly prepare sworn inventories to meet court or statutory requirements.
Accurate inventories protect fiduciaries from liability and provide transparent records for stakeholders and the court.
Estate administrator overseeing a mid-size estate. Responsible for itemizing personal property, retaining receipts, and submitting the sworn inventory to the probate court within local deadlines; often coordinates appraisals and creditor notifications.
Probate attorney advising executors and guardians. Reviews inventory accuracy, confirms valuation methods, prepares supporting affidavits, and ensures the document meets state court formatting and notarization requirements.
Case caption and court information, estate or guardianship name, case number, and filing county; this ties the inventory to official court records and avoids misfiling.
Name, contact information, relationship to the estate, and role (executor/trustee/guardian) so the court can confirm authority and reach the preparer with questions.
A table listing each asset with a concise description, identifying details (VIN, serial number), quantity, physical location, and ownership interest when partial or contested.
Declared fair market values or appraised values with valuation dates and methodology noted; attach appraisals or receipts for high-value items to support claims.
Documentary evidence such as appraisals, bills of sale, title documents, account statements, and photographs to corroborate item descriptions and values.
Sworn statement language, signature block, date, and notarization or witness lines as required by local rules to validate the affidavit under penalty of perjury.
| Field | Configuration |
|---|---|
| Document Template | Create a standard template with item table, valuation fields, and oath language. |
| Reviewer Assignment | Assign an executor or attorney role to review and approve entries before filing. |
| Notifications | Set automated reminders for signers and reviewers to avoid missed deadlines. |
| Signature Method | Enable eSignature with required authentication and option for notarization or RON where permitted. |
Choose a platform that can integrate with case management systems and preserve reproducible records for court review and appeals.
Some courts expect inventories soon after appointment; check local rules for timing requirements.
Use a clear valuation date—often date of death or appointment—to determine asset values.
Supplemental inventories may be required if new assets are discovered later.
Complete notarization or witnessing before filing if required by local practice.
Retain original documentation for the period required by law and court rules.
Assemble titles, statements, appraisals, receipts, and photographs for each asset.
Populate the itemized table with descriptions, locations, and values.
Signer executes oath; notarize or attach witness statements as required.
Submit inventory to the clerk and serve interested parties where mandated.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
An executor compiles a complete asset list with appraisals and bank statements
A guardian documents a ward’s personal property and bank accounts