Bill of Lading
Name of shipper/consignee, carrier details, shipment reference, payment terms, and legal conditions of carriage in a single header section.
A correct document reduces safety and regulatory risk, clarifies liability between parties, and expedites handling at terminals and checkpoints. It also provides required traceability for incident response and billing.
Several roles create, review, or receive the document during the transport lifecycle.
Clear role assignment for preparation, verification, and retention reduces disputes and regulatory exposure.
Name of shipper/consignee, carrier details, shipment reference, payment terms, and legal conditions of carriage in a single header section.
UN/NA number, proper shipping name, hazard class, and packing group along with emergency response guidance and IMDG/49 CFR references when applicable.
Net and gross quantities with unit of measure, temperature/volume conditions if product is temperature-sensitive, and method of measurement.
Date/time of loading, loading location, tank identification, seal numbers, ullage or level readings, and responsible party initials.
Delivery point, receiving party instructions, required documentation at discharge, and any special handling or segregation requirements.
Required test certificates, permits, medical declarations, or quality statements such as density, concentration, or independent lab reports.
| Field | Configuration | Role | Permission |
|---|---|
| Signature fields | Assign signer roles to shipper, driver, receiver |
| Conditional HazMat fields | Show UN/NA and emergency fields when hazardous flag checked |
| Auto-fill from profile | Populate shipper and carrier data from saved company profile |
| Audit trail | Enable timestamps, IP, and version history |
Ensure the vendor supports secure storage, role-based access, and exportable certificates of completion for compliance and audits.
Provide the completed document to carrier at time of loading
Ensure required placards and separation before departure
Obtain signed delivery receipt at discharge point
Report spills or exposures to authorities within 24 hours when required
Retain transport records according to regulatory timelines
Driver and loader verify cargo and sign the document
Carrier provides documents at any custody change
Receiver inspects, signs, and timestamps delivery
Store final signed record for required retention period
A site operator orders diesel for generators and on-site tanks
A water authority ships chlorine to a treatment plant
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |