Is an electronic signature legally valid?

Yes. Electronic signatures meet the federal ESIGN Act and most state UETA laws when intent, consent, attribution, and record retention are demonstrated (see 15 U.S.C. §7001 and UETA). Ensure consumer disclosures where required.

Do tarping agreements need notarization?

Not usually required to be valid; notarization can increase evidentiary weight. Remote online notarization rules vary by state—verify RON availability and local rules before scheduling notarization.

What attachments should be included?

Attach the certificate of insurance, tarp specification sheets, site map or photos, and any change orders. Including these items reduces insurer disputes and documents installation condition.

Who may sign for a company?

A person with authority to bind the organization—an officer, manager, or authorized agent—should sign. When in doubt, obtain a written delegation or corporate resolution to confirm authority.

How do I amend the agreement later?

Use a written amendment signed by all original parties. Reference the original agreement date, describe changes clearly, and retain the combined executed versions to preserve the amendment history.

What if a party refuses to perform?

Follow the contract's dispute resolution process: send written notice per the agreement, document the failure to perform, and pursue remedies such as remediation, indemnity, or damages under the contract and applicable law.

Tarping Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

TARPING AGREEMENT

This Tarping Agreement (the Agreement) is made as of by and between:

Contractor (Service Provider) Contractor Business Address Contractor License / Permit No. Client / Property Owner Property Address (Work Location)

RECITALS

WHEREAS, Contractor is engaged in the business of providing tarping, containment, and related protective services for construction, demolition, and material containment projects; and

WHEREAS, Client owns or controls the property at the Work Location and desires Contractor to perform tarping and associated preparatory and demobilization services as set forth in this Agreement; and

WHEREAS, the parties desire to set forth the terms and conditions under which Contractor will perform such services and Client will compensate Contractor.

SCOPE OF WORK

Contractor shall furnish all labor, tarps, fastenings, edge protection, and reasonable equipment required to perform tarping, containment, and related services at the Work Location. Specific tasks, performance standards, and any exclusion shall be described below.

Detailed Scope of Work Special Requirements / Exclusions

Contractor shall comply with applicable safety standards and shall remove and properly dispose of any debris caused by Contractor's work unless otherwise agreed in writing.

PAYMENT TERMS

Client agrees to pay Contractor the total contract price shown below in consideration for performance of the Scope of Work.

Total Contract Amount (USD) Deposit Amount Deposit Due Date Final Payment Payment Schedule / Milestones

Late payments shall incur interest and/or fees as specified below.

Late Fee (percent per month) Late Fee (flat)

TERM AND TERMINATION

This Agreement commences on the Start Date and, unless earlier terminated in accordance with this Agreement, terminates on the End Date below.

Start Date End Date Termination Notice Period

Either party may terminate this Agreement for material breach if the breaching party fails to cure within the notice period set forth above. Termination does not relieve the Client of obligation to pay for work performed and materials supplied prior to termination.

CONFIDENTIALITY

Each party shall maintain in confidence any non-public business, technical, and financial information disclosed by the other party in connection with this Agreement and shall use such information only for purposes of performing obligations under this Agreement. Confidential information does not include information that is or becomes public through no fault of the receiving party, or is lawfully obtained from a third party without restriction.

INSURANCE; INDEMNITY

Contractor shall maintain general liability and workers' compensation insurance with limits adequate for the operations performed and shall provide proof of insurance upon Client's request prior to mobilization. Contractor shall indemnify and hold Client harmless from claims, losses, or damages arising from Contractor's negligence or willful misconduct in performing the work, except to the extent caused by Client's negligence.

ACCESS, PERMITS, AND SITE CONDITIONS

Client shall provide Contractor reasonable access to the Work Location and shall obtain, at Client's expense, any permits or approvals required by law for the work unless otherwise agreed in writing. Contractor's performance is conditioned on accurate representation of site conditions; unforeseen adverse conditions may require change orders and adjustment of price or schedule.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles.

ENTIRE AGREEMENT

This Agreement, including attachments and any written change orders executed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, or agreements, whether written or oral. No amendment shall be effective unless in writing and signed by both parties.

Additional Terms / Special Provisions

Contractor:

By:

Date:

Client:

By:

Date:

What a Tarping Agreement Covers

A Tarping Agreement is a short construction and transportation contract that assigns responsibility for covering, securing, and protecting materials or waste during transport or at a job site. It specifies scope of tarping work, materials and sizes of tarps, labor and timing, payment terms, liability for damage or debris, cleanup obligations, and insurance or indemnity requirements. The document clarifies who supplies tarps, who performs installation and removal, and which party is responsible for compliance with local ordinances and safety standards. It is commonly used between contractors, haulers, and property owners.

Why a Written Tarping Agreement Matters

Use a Tarping Agreement to reduce disputes about scope, allocate liability, and document insurance and payment terms. Clear written terms lower cleanup costs, support insurance claims, and provide enforceable proof of responsibilities when signed by both parties.

Who Prepares and Signs a Tarping Agreement

Typical users include contractors, trucking companies, property managers, and waste haulers who need documented responsibilities for covering and transporting materials.

General contractors and subcontractors coordinating job-site material protection and debris containment.
Haulers and transport companies ensuring compliance with load security, state laws, and municipal ordinances.
Property owners or managers seeking to document responsibilities and recovery procedures for tarping failures.

When completed and signed, the agreement reduces ambiguity, aids insurance claims, and creates enforceable obligations between the named parties.

Essential Sections to Include

Core sections of a professional Tarping Agreement define roles, operational details, liability, and remedies so all parties understand expectations and responsibilities.

Parties

Identify each contracting entity by legal name, business type, contact information, and the authorized signer who can bind the organization to the agreement.

Scope

Describe tarping tasks in detail: locations, number and type of tarps, fastening methods, load types, and responsibilities for installation and removal.

Materials

Specify tarp materials, sizes, acceptable condition standards, anchoring hardware, and which party supplies consumables or replacements during the project.

Schedule

Set installation and removal dates, response times for emergency re-tarping, permitted work hours, site access instructions, and remedies for missed timelines.

Payment

State payment amount or rate, invoicing schedule, retainage if any, accepted payment methods, and remedies for late payment or nonpayment.

Insurance

Include required insurance types and limits, naming conventions for additional insured, indemnity clauses, and procedures for submitting claims and certificates of insurance.

Step-by-Step: Complete and Execute the Agreement

Follow these step-by-step actions to complete, execute, and distribute a Tarping Agreement accurately and efficiently for on-site or remote projects.

01

Prepare Document: Gather party details, tarp specs, and insurance information.
02

Complete Fields: Enter dates, scope, payment, and materials with exact formats.
03

Review Terms: Confirm risk allocation, indemnity, and insurance coverage with stakeholders.
04

Sign and Deliver: Obtain signatures and distribute executed copies to all parties.

Configure an Online Signing Workflow

Configure an online tarping agreement workflow to collect fields, attach insurance documents, and route signatures in the correct order.

Field	Configuration
Signature Order	Sequential by role to ensure correct signer flow.
Attachments	Require COI upload before signer can complete.
Authentication	Email or SMS code for signer verification.
Reminder Schedule	Auto-reminders every 3 days until executed.

Where to Send and Store Executed Copies

After execution, follow standard routing to ensure copies are provided to all stakeholders and retained per company policy and state rules.

Contractor Files: Retain executed copy at the project office.
Hauler Receives: Carry signed agreement during transport.
Owner Records: Keep copy with property project records.
Insurance Carrier: Send COI and claim contact information.

Digital Signing and Platform Considerations

Use digital signing platforms that provide tamper-evident audit trails, optional notarization, conditional fields, and attachment support for certificates of insurance.

File Formats: PDF, DOCX supported
Integrations: Works with Procore and NetSuite
Authentication: Email, SMS, or KBA options

Key Deadlines and Processing Expectations

Set clear deadlines to coordinate tarping schedules, proof of insurance, invoicing, and dispute windows for timely performance and claims.

Effective Date:

When obligations start; MM/DD/YYYY.

Installation Deadline:

Date/time for tarp installation on site.

Removal Deadline:

Date/time for tarp removal or turnover.

Insurance Proof Due:

COI provided before work begins.

Payment Due:

Invoice due date per payment terms.

Project Milestones from Agreement to Closeout

A project timeline with sequential milestones helps manage responsibilities and document compliance throughout the tarping process.

01

Agreement Execution

All parties sign and date the agreement.

02

Insurance Verification

Carrier issues COI naming necessary additional insured.

03

Installation Completion

Tarping installed per specifications and inspected.

04

Final Acceptance

Owner or inspector signs off on closing obligations.

Common Preparation Mistakes to Avoid

Leaving scope vague leads to disputes and extra charges; specify locations, tarp counts, and fastening methods to avoid interpretation issues.
Failing to require and verify certificates of insurance can cause uncovered liability and delayed claims processing after incidents.
Using informal or unsigned acknowledgments instead of full signatures increases the risk of non-enforceability in a dispute.
Not documenting emergency response or re-tarping timelines results in ambiguous responsibilities after weather events or load shifts.

Penalties and Risks of an Incorrect Agreement

Fines: Local code violations may incur municipal fines.

Liability Exposure: Uninsured losses can lead to indemnity claims.

Insurance Denial: Incorrect COI or missing endorsements may void coverage.

Contract Breach: Material breach can trigger damages or termination.

Worker Safety: OSHA citations possible for unsafe tarping practices.

Permit Risk: Noncompliance can affect permits or inspections.

Information You Must Collect

Party Names: Full legal names as registered

Addresses: Street, city, state, ZIP

Scope Details: Locations, tarp counts, fastening methods

Tarp Specs: Material, size, and condition standards

Payment Terms: Amounts, due dates, late fees

Insurance Details: Carrier, policy number, coverage limits

Who Should Sign on Behalf of an Organization

Contractor Authorized Rep

The contractor's authorized representative—project manager or company officer—must have explicit delegated authority to bind the contractor on scope, change orders, and indemnity terms. Document the authorization and include the signer's title to reduce later challenges.

Property Owner / Manager

The property owner or an authorized facility manager should sign to accept site access and responsibilities. For entity owners, require written proof of signatory authority, such as a corporate resolution or written delegation.

Real-World Examples of eSigning for Field Documents

Organizations with mobile teams use e-signatures to finalize field agreements quickly while preserving audit trails and attachments such as COIs.

Martin Properties — Tim Martin

A small property manager adopted e-signatures for on-site safety forms and tarping agreements to speed turnaround.

Needed mobile signing for field crews.
"I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

BIS — Dan Rotelli

An operations team centralized contract execution for repetitive service agreements including tarping.

Sought SOC 2-level controls for enterprise accounts.
Dan Rotelli stated, "We felt most comfortable with airSlate SignNow given their SOC 2 certification and strict focus on ESIGN and UETA act compliance."

eSignature Pricing Snapshot for Executing Tarping Agreements

Compare basic pricing and feature availability for common eSignature vendors. signNow appears first per vendor listing and supports common requirements for field and office workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions About Tarping Agreements

Answers to common questions about preparing, signing, and enforcing a Tarping Agreement, including e-signature and documentation concerns.

Need help? Contact support

Is an electronic signature legally valid?
Yes. Electronic signatures meet the federal ESIGN Act and most state UETA laws when intent, consent, attribution, and record retention are demonstrated (see 15 U.S.C. §7001 and UETA). Ensure consumer disclosures where required.
Do tarping agreements need notarization?
Not usually required to be valid; notarization can increase evidentiary weight. Remote online notarization rules vary by state—verify RON availability and local rules before scheduling notarization.
What attachments should be included?
Attach the certificate of insurance, tarp specification sheets, site map or photos, and any change orders. Including these items reduces insurer disputes and documents installation condition.
Who may sign for a company?
A person with authority to bind the organization—an officer, manager, or authorized agent—should sign. When in doubt, obtain a written delegation or corporate resolution to confirm authority.
How do I amend the agreement later?
Use a written amendment signed by all original parties. Reference the original agreement date, describe changes clearly, and retain the combined executed versions to preserve the amendment history.
What if a party refuses to perform?
Follow the contract's dispute resolution process: send written notice per the agreement, document the failure to perform, and pursue remedies such as remediation, indemnity, or damages under the contract and applicable law.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now