Client Identity
Full legal names, date of birth, and government ID details to verify identity and match with filed returns and supporting transcripts.
A complete intake form centralizes required tax facts, documents consent for e-delivery, and documents the preparer–client relationship. That record reduces errors, supports timely filing, and helps meet IRS documentation and information-request requirements.
Tax preparers, CPA firms, enrolled agents, and bookkeeping teams use intake forms to gather standardized client information before drafting returns.
Full legal names, date of birth, and government ID details to verify identity and match with filed returns and supporting transcripts.
Taxpayer Identification Numbers (SSN, ITIN, EIN) for each relevant party to ensure correct reporting and backup withholding assessment.
Primary mailing address, email, and phone numbers used for delivery of returns, notices, and consent for electronic communications.
Summary of income types (W-2, 1099-NEC, rental, investment) and expected supporting documents to speed document collection.
High-level checklist for common deductions and credits so preparers know which schedules to prepare and which receipts to request.
Engagement scope, Form 8879 e-file authorization or paper signature, third-party transcript consent, and e-signature consent language.
| Field | Configuration |
|---|---|
| Authentication | Email link | SMS code | KBA |
| Auto-extract | Magic fields detect names and TINs |
| Conditional Fields | Show business fields for entities only |
| Notifications | Email on completion and signer copy |
Select tools that meet security and workflow needs while integrating with your practice management systems.
Provide upon payer request; no fixed IRS deadline
Employer must give employees W-2 by January 31
Recipient and IRS due January 31
Form 1040 due April 15 (extension to Oct 15)
FinCEN Form 114 due April 15 with automatic extension to Oct 15
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by plan | Varies by plan | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |