Engagement Scope
Describe services and specific tax forms to be prepared, including any advisory or representation work, and identify services explicitly excluded from the engagement.
A precise proposal protects both parties by documenting deliverables, fees, turnaround times, and data requirements in writing. It clarifies responsibilities, limits liability, and supports compliance with professional and tax-record retention rules.
Use the proposal to confirm authority to act, permission to access client records, and agreement to fee terms prior to substantive tax work.
| Field | Configuration |
|---|---|
| Template Fields | Preplace name, date, fee, scope, and initials to reduce errors |
| Signer Order | Set client signature after preparer approval to preserve sequence |
| Authentication | Use email or SMS codes; add stronger auth for sensitive clients |
| Reminders | Enable automated reminders and expiration settings for unsigned proposals |
Ensure the chosen e-signature workflow records timestamps, IP addresses, and signer authentication for evidentiary integrity.
Provide upon payer request; no fixed deadline
Recipient and IRS due Jan 31
April 15 (extension to Oct 15 with Form 4868)
IRS deadline Mar 31
Set client acceptance window to avoid stale pricing
Describe services and specific tax forms to be prepared, including any advisory or representation work, and identify services explicitly excluded from the engagement.
List documents and information the client must provide and the deadlines for delivery to avoid missed filings or increased fees.
State fixed fees or hourly rates, billing milestones, retainer amounts, and consequences for late payment or cancellation.
Clarify what the client will receive (final returns, electronic copies, e-file confirmation) and any additional advisory reports.
Include professional liability disclaimers and maximum liability caps where appropriate, consistent with firm policy.
Specify how the client accepts the proposal (signed paper, electronic signature) and the effective date of the engagement.
State the firm’s duty to protect client information and any limitations required by law. For healthcare-related clients, reference the need for HIPAA-compliant handling and a Business Associate Agreement when PHI is present.
Specify that the client authorizes the firm to prepare and file returns and to communicate with taxing authorities as needed, including electronic filing consent.
Describe termination rights, notice periods, and how final billing will be calculated if the engagement ends early.
Note jurisdiction, governing law, and whether arbitration or litigation is preferred for resolving fee or service disputes.
A regional property manager used a standard proposal to consolidate individual owner instructions across 120 units, speeding approvals by reducing email back-and-forth.
A healthcare provider engaged a tax advisor for payroll and provider reimbursement reporting; the proposal included HIPAA handling terms and a BAA.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
| Document Type | Purpose | Typical Signature Need |
|---|---|---|
| Engagement Proposal | defines scope and fees | client and preparer signatures |
| Engagement Letter | formal professional terms | signatures and acceptance |
| Power of Attorney | authorizes representation | notarization often required |
| Retention Letter | confirms document retention terms | signature recommended |