Identifying Information
Full legal names, business names, mailing and service addresses, taxpayer identification numbers, and primary contact details to ensure correct IRS matching and correspondence routing.
A precise engagement letter reduces misunderstandings, limits professional liability, and creates an evidentiary record of agreed services, timing, and fees.
Well-drafted letters protect both the client and the practitioner by clarifying expectations and legal responsibilities before work begins.
Full legal names, business names, mailing and service addresses, taxpayer identification numbers, and primary contact details to ensure correct IRS matching and correspondence routing.
A specific description of services, limitations, and excluded matters so both parties understand what is and is not included in the engagement.
Clear statements about retainer amounts, hourly or flat fees, billing frequency, payment methods, and consequences of nonpayment.
List documents the client must provide (returns, notices, bank statements) and the timeframe for delivery to avoid missed deadlines.
Describe data protection measures, HIPAA BAA requirements for health-related tax matters, and permitted disclosures to third parties.
State termination rights, final accounting procedures, and whether disputes go to mediation, arbitration, or court, and which state's law governs.
| Field | Configuration |
|---|---|
| Client Intake Form | Collect TIN, contacts, and authorization |
| Authentication | Email link or SMS code |
| Signature Capture | eSignature with audit trail |
| Document Storage | Encrypted repository with retention rules |
Ensure the platform can produce a tamper-evident PDF with an audit trail and stores records in a compliant retention structure.
January 31 (IRS deadline)
February 28 to IRS (paper)
March 31 to IRS (electronic)
April 15 (Form 1040 deadline)
April 15 with automatic extension to October 15
Client and practitioner sign engagement letter and collect retainer.
Client provides required tax returns, notices, and bank records.
Representative submits requests and awaits IRS acknowledgment or notices.
Case resolved; signed files retained per retention policy.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |