Scope
Define specific services (e.g., prepare Form 1040, file extensions, representation) and exclude unrelated work to manage expectations and fees.
A clear agreement reduces misunderstandings about scope, fees, and deadlines while documenting client authorizations and recordkeeping responsibilities. It creates a reference point if a dispute arises and supports regulatory compliance by specifying who will prepare, review, and file tax returns.
Typical users include small businesses, independent contractors, accounting firms, payroll providers, and high-net-worth individuals engaging a preparer.
The agreement helps both experienced tax professionals and occasional users clarify responsibilities and reduce audit risk.
Define specific services (e.g., prepare Form 1040, file extensions, representation) and exclude unrelated work to manage expectations and fees.
List documents, final return copies, and optional advisory memoranda. State the format for delivery and any electronic transmission consent.
Specify flat fees, hourly rates, retainer terms, billing cadence, and how out-of-scope work is charged to avoid later disputes.
Require timely delivery of records, truthful disclosures, and completion of required forms such as IRS Form 2848 or W-9 where applicable.
Address protection of tax and financial data, permitted disclosures, and any HIPAA-related requirements when handling protected health information.
Limitations, indemnities, and dispute resolution mechanisms (mediation, arbitration, governing law) clarify remedies if issues arise.
| Field | Configuration |
|---|---|
| Signer Roles | Assign preparer, client, witness, and approver roles with signing order where required. |
| Authentication | Choose email, SMS code, or stronger KBA/ID verification for high-risk signers. |
| Conditional Fields | Enable conditional fields to surface only relevant fee or authorization clauses. |
| Audit Trail | Ensure timestamps, IP addresses, and action logs are captured for each signing event. |
Confirm the eSignature provider supports required integrations, authentication, and file formats before routing agreements for signature.
Provide W-9 when requested; no fixed IRS deadline for contract.
Recipient and IRS delivery required by January 31 for nonemployee compensation.
Regular filing due April 15; extensions to October 15 with Form 4868.
Due April 15 with automatic extension to October 15.
Retain I-9s for three years after hire or one year after termination, whichever is later.
Optica engaged an external preparer for quarterly filings and year-end returns to scale operations
A property management firm contracted tax services to handle 1099s and investor K-1s
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card required | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Parties sign the agreement and preparer confirms receipt of authorization and any e-file consents.
Client delivers all required documents by an agreed date to allow timely preparation and review.
Preparer drafts returns, shares review copies, and obtains client approvals before filing.
Preparer files returns, delivers executed copies, and documents the filing method and date.