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Taxicab Lease Form 2016-2019

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CITY OF CHICAGO UNIFORM TAXICAB LEASE AGREEMENT

FOR TAXICAB MEDALLION LICENSE NUMBER:

THIS DOCUMENT MUST BE KEPT IN VEHICLE AT ALL TIMES and IS NOT VALID UNLESS COMPLETED AND SIGNED.

1. Lease Type (Check One Box)

2. Lease Term

FROM at AM / PM TO at AM / PM
Start Date (MM/DD/YEAR) Time (HH:MM) End Date (MM/DD/YEAR) Time (HH:MM)

3. Public Chauffeur / Lessee Information

Print First Name & Last Name

Phone Number with Area Code

Lessee’s Signature

Date Signed (MM/DD/YYYY)

CF#

4. Taxicab Vehicle Information

Make

Model

Model Year

Affiliation

Fuel Source:
WAV:

5. Total Taxicab Lease Amount with GTT/Accessibility Fund and Worker’s Comp Fees:

Vehicle Tier Number

Total Lease Amount

GTT & Accessibility Fee

Lessee’s Worker’s Comp. Ins.

6. Lessor Listed Below is the (Check One Box):

I certify that all the information on this lease is true, correct, and accurately reports the terms and conditions of the full taxicab lease agreement in compliance with the Municipal Code of Chicago and applicable rules and regulations.

Management Company Name (If Applicable)

Lessor Name (Please Print)

Lessor 24-Hour Phone Number with Area Code

Signature of Lessor

Date Signed (MM/DD/YYYY)

SEE PAGE 2 FOR LEASE RATES AND FEES INFORMATION

KEEP A COPY OF ALL LEASES FOR YOUR RECORDS ● REPORT LEASE OVERCHARGE COMPLAINTS TO 311

BACPPV@cityofchicago.org ● www.cityofchicago.org/bacp

CITY OF CHICAGO UNIFORM TAXICAB LEASE AGREEMENT

The information on this page is provided as a quick reference and does not contain all taxicab lease agreement information. For complete information, please refer to the Municipal Code of Chicago and the rules and regulations governing City of Chicago licensed taxicabs and the public vehicle industry.

► Chauffeurs should know the tier and the age of the taxicab vehicle they lease.

► “Vehicle Age” is the age of a vehicle computed by totaling the number of years in between and including both the calendar year and the model year.

► MCC §9-112-230 - Tiered Lease Rate Structure and applicable lease rate caps in effect since February 1, 2015.

Tier 1 Vehicles (MPG ≥ 36 OR CNG MPG ≥ 21) 12-Hour Daily Maximum Lease Rate 12-Hour Weekly Maximum Lease Rate 24-Hour Daily Maximum Lease Rate 24-Hour Weekly Maximum Lease Rate
Vehicle Age of 1 year or less $72 per 12-hr shift $504 per week $99 per 24-hr shift $693 per week
Vehicle Age of 2 years $71 per 12-hr shift $497 per week $95 per 24-hr shift $665 per week
Vehicle Age 3 years or greater $59 per 12-hr shift $413 per week $85 per 24-hr shift $595 per week
Tier 2 Vehicles (MPG ≥ 25 but ≤ 35 OR CNG MPG ≤ 20) 12-Hour Daily Maximum Lease Rate 12-Hour Weekly Maximum Lease Rate 24-Hour Daily Maximum Lease Rate 24-Hour Weekly Maximum Lease Rate
Vehicle Age 1 year or less $69 per 12-hr shift $483 per week $93 per 24-hr shift $651 per week
Vehicle Age of 2 years $59 per 12-hr shift $413 per week $85 per 24-hr shift $595 per week
Vehicle Age of 3 years or greater $54 per 12-hr shift $363 per week $78 per 24-hr shift $539 per week
Tier 3 Vehicles (MPG ≤ 24) 12-Hour Daily Maximum Lease Rate 12-Hour Weekly Maximum Lease Rate 24-Hour Daily Maximum Lease Rate 24-Hour Weekly Maximum Lease Rate
Any Vehicle Age $54 per 12-hr shift $363 per week $78 per 24-hr shift $539 per week

► MCC §9-112-230 – effective JAN. 1, 2016 - Additional GTT & Accessibility Fund Maximum Fees.

► MCC §9-112-600 – Taxi chauffeurs pay a maximum per day fee of $4.50 towards worker’s compensation insurance coverage.

► The above listed maximum lease rates do not include permissible additional charges for security deposits, bonds, optional collision damage waiver and optional supplemental liability insurance.

► If a Medallion Only Lease, write “MO” in the “Vehicle Tier Number” box on Page 1 of this form.

► MCC §9-112-180 and §9-112-190 - Medallion owners, managers, and affiliations are prohibited from using discriminatory or retaliatory practices towards public chauffeurs.

City of Chicago ● Department of Business Affairs and Consumer Protection

Public Vehicle Operations Division ● 2350 W. Ogden, First Floor, Chicago, IL 60608

BACPPV@cityofchicago.org ● 312-746-4300 ● www.cityofchicago.org/bacp

KEEP A COPY OF ALL LEASES FOR YOUR RECORDS ● REPORT LEASE OVERCHARGE COMPLAINTS TO 311

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What the Taxicab Lease Form 2016-2019 Covers

The Taxicab Lease Form 2016-2019 is a standardized lease agreement used to document the temporary assignment of a taxicab vehicle and related operating rights between a vehicle owner (lessor) and an operator or driver (lessee). It records parties, vehicle identifiers (VIN, plate, medallion where applicable), term dates, payment terms, insurance and maintenance responsibilities, and processes for defaults and termination. The form is used by independent drivers, fleet operators, municipal regulators and dispatch companies to create a clear, written allocation of revenue, expenses, and legal obligations during the lease period.

Why a Standardized Taxicab Lease Matters

A clear lease reduces disputes by documenting vehicle identity, payment mechanics, insurance responsibilities, and termination procedures, creating enforceable expectations for both lessor and lessee while supporting recordkeeping for tax and regulatory compliance.

Why a Standardized Taxicab Lease Matters

Who Uses the Taxicab Lease Form 2016-2019

Typical users include anyone who manages or operates taxicabs under time-limited arrangements; the form suits small owners and larger fleets alike.

  • Vehicle owners and fleet managers who lease vehicles to drivers and need written terms and revenue allocation.
  • Independent taxi drivers and lessees who operate a vehicle under a temporary lease and must document payments and liabilities.
  • Municipal regulators, dispatch companies, and medallion holders who require documented leases for licensing and oversight.

Use the form whenever a vehicle or medallion is assigned to a driver under a fixed schedule, or when regulators or payors request written evidence of the lease arrangement.

Representative Signers

Maria Lopez, Fleet Owner

Maria manages a five-vehicle taxi fleet and uses the lease to allocate fare revenue, require minimum insurance, and set maintenance obligations. She relies on written terms to support bookkeeping and to resolve disputes with drivers and dispatch partners.

James Carter, Taxi Driver

James leases a vehicle for nightly shifts. The lease documents his payment schedule, permitted vehicle uses, and the conditions that could lead to early termination, which helps him understand exposure to fines and insurance claims.

Core Sections to Include in a Professional Lease

A well-drafted Taxicab Lease Form 2016-2019 includes clear, standalone sections so each party can understand rights, obligations, and remedies without ambiguity.

Parties

Identify lessor and lessee with full legal names, business names if applicable, and contact information to ensure proper notice and enforcement.

Vehicle Details

Record VIN, plate number, medallion/license number, make/model, year, and odometer reading to avoid disputes over identity or condition.

Term and Renewal

Specify lease start and end dates, any renewal terms, and how extensions or holdovers are handled to clarify duration and notice requirements.

Payment and Split

Describe fixed rent or revenue share percentages, collection method, due dates, late fees, and how tips or credits are treated.

Insurance and Maintenance

Allocate responsibility for liability, collision, and comprehensive coverage, deductible handling, routine maintenance, and repair cost allocation.

Default and Termination

List events of default, cure periods, repossession rights, return condition, and post-termination obligations for fees or damage.

Required Identifiers and Data Fields

Driver Name: Full legal name
Owner Name: Full legal or business name
Vehicle Identifiers: VIN and plate number
Medallion/License: Medallion or taxi license
Payment Terms: Rate, due dates
Signatures: Signed and dated

Quick Step-by-Step Completion Checklist

Follow this order to prepare, complete, and execute the lease with minimal back-and-forth.

  • 01
    Gather Documents: Collect IDs, registration, insurance
  • 02
    Complete Identifiers: Enter VIN, medallion, addresses
  • 03
    Agree Payment Terms: Specify rate, schedule, fees
  • 04
    Sign and Date: All parties sign; record delivery

How to Configure an Online Lease Workflow

When preparing a digital version, configure required fields, signer order, and authentication to match your regulatory and operational needs.

Field Mapping and Validation Require VIN and date fields; use MM/DD/YYYY validation to prevent format errors.
Required Signers and Order List lessor then lessee; require both signatures in sequence for clear attribution.
Conditional Fields Show insurance/deductible fields only if seller-paid option is unchecked to simplify the form.
Template Naming and Versioning Use descriptive names and version numbers to track changes and avoid using outdated terms.
Automated Reminders Set reminder cadence for unsigned forms and payment due notifications to reduce missed actions.

Digital Signing and Submission Considerations

Choose a platform that supports the file formats, authentication methods, and integrations your workflow requires.

  • File Formats: PDF, DOCX supported
  • Authentication Options: Email, SMS code, KBA
  • Integrations: CRM and cloud storage

Ensure the chosen solution preserves an audit trail (timestamp, IP, actions) and supports retention/export formats for compliance and recordkeeping.

Typical Digital Submission Flow

A standard online signing flow reduces errors and preserves an evidentiary audit trail for the lease.

  • Upload Document: Add the lease file to the signing platform.
  • Place Fields: Add signature, date, and required data fields.
  • Send to Signer: Deliver via email or shared link with authentication.
  • Receive Signed Copy: Platform returns final PDF and audit log to parties.

Key Timing Items to Note

Track these time-sensitive items to avoid payment disputes and compliance gaps when using the lease.

Effective Date and Term:

Start and end dates determine rights and payment obligations.

Payment Due Dates:

Specify monthly or shift-based due dates to set collection cadence.

Notice to Terminate:

Commonly 30 days notice; confirm the agreed notice period in the lease.

Insurance Renewal Dates:

Align coverage renewal with lease term to avoid lapses.

Record Retention Requirement:

Keep copies for at least three years for tax purposes.

Common Risks and Consequences

Incorrect Party Names: May impair enforceability
Missing VIN: Creates identity disputes
No Insurance Proof: Exposure to liability
Unclear Payment Terms: Leads to collection disputes
Unsigned Agreement: May be unenforceable
Improper Termination: Triggers claims or holdover fees

Frequent Preparation Errors

  • Leaving the VIN or medallion number blank, which makes it difficult to tie the lease to a specific vehicle or licensing record.
  • Using ambiguous payment language such as 'market value' rather than a precise dollar amount or an explicit revenue split percentage.
  • Failing to allocate insurance responsibilities or to attach proof of coverage, increasing the risk of uncovered claims after an incident.
  • Not specifying the procedure for returning the vehicle or documenting pre-existing damage, which often causes disputes at lease end.

Vendor Pricing and Feature Snapshot for eSignatures

Compare core pricing and a few practical features for common eSignature vendors; signNow is listed first per platform conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 env/user/yr Varies Varies Varies

Realistic Use Scenarios

Two concise scenarios illustrate how the form is used in practice and why clear terms matter.

Independent Driver Scenario

A solo driver leases a medallion-equipped vehicle for nightly shifts to earn fare revenue

  • The lease specifies a 60/40 revenue split and weekly settlement
  • Clear insurance allocation and a 30-day termination clause helped the driver avoid disputes after an accident and simplified claims handling.

Fleet Operator Scenario

A small fleet assigns vehicles to rotating drivers on two-week blocks

  • The lease standardizes maintenance schedules, return condition, and payment offsets for fuel advances
  • Using the form across the fleet reduced billing errors and improved reconciliation speed.

Practical Tips for Accurate and Efficient Completion

Follow these best practices to reduce mistakes, speed processing, and preserve enforceability.

Use Verified Identifiers
Always confirm VINs, plate numbers, and medallion identifiers against government records; include odometer readings to document vehicle condition at lease start.
Be Specific About Money
Spell out exact dollar amounts, percentages, rounding rules, who retains tolls and tips, and when late fees apply to avoid later disputes.
Document Insurance Requirements
Require proof of current insurance before vehicle handover and specify which party pays deductibles and handles claims to reduce exposure.
Preserve the Audit Trail
If using eSign, enable audit logs, store final PDFs and metadata, and retain proof of delivery and acceptance for tax and regulatory audits.

FAQs and Troubleshooting for the Taxicab Lease Form

Answers to common questions about enforceability, signatures, notarization, retention, and correcting errors when using the Taxicab Lease Form 2016-2019.


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