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Teaming Agreement Contract

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TEAMING AGREEMENT CONTRACT

This Teaming Agreement Contract (the "Agreement") is entered into as of , by and between Party A Name: , Principal place of business: and Party B Name: , Principal place of business: .

RECITALS

WHEREAS, Party A and Party B desire to collaborate to pursue and perform work under a potential prime contract, subcontract or other business opportunity described as: (the "Opportunity");

WHEREAS, the Parties desire to set forth their respective roles, responsibilities and the terms and conditions under which they will cooperate in seeking and, if awarded, performing the Opportunity;

WHEREAS, the Parties intend that any award resulting from the Opportunity will be governed by separate agreements to be negotiated in good faith and reduced to writing.

NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the Parties agree as follows.

1. Purpose

The purpose of this Agreement is to establish the framework pursuant to which the Parties will cooperate to prepare proposals, negotiate terms and, if successful, perform obligations under the Opportunity. This Agreement does not obligate either Party to submit a proposal or to enter into any subsequent contract except as expressly provided herein.

2. Scope of Work and Responsibilities

2.1 Each Party shall perform the tasks and provide resources described in the attached Statement of Work or as otherwise agreed in writing. If no statement is attached, the Parties shall document responsibilities in a separate exhibit that becomes part of this Agreement upon signature by authorized representatives of both Parties.

2.2 Party A Responsibilities:

2.3 Party B Responsibilities:

3. Term and Termination

3.1 Term. This Agreement shall commence on the effective date set forth above and shall continue until the earlier of (a) completion of the Opportunity and performance of any resulting contract obligations, (b) termination by mutual written agreement, or (c) termination in accordance with this Section.

3.2 Termination for Convenience. Either Party may terminate this Agreement for convenience upon thirty (30) days' prior written notice to the other Party.

3.3 Termination for Cause. Either Party may terminate this Agreement immediately upon written notice if the other Party materially breaches any provision of this Agreement and fails to cure such breach within fifteen (15) days after receipt of written notice specifying the breach.

4. Exclusivity; Non-Solicitation

4.1 Exclusivity. Unless otherwise agreed in writing, this Agreement does not grant exclusive rights to either Party. The Parties may pursue other opportunities, provided that no such pursuit shall infringe on obligations under this Agreement.

4.2 Non-Solicitation. During the term of this Agreement and for a period of one (1) year thereafter, each Party agrees not to knowingly solicit for employment any employee of the other Party who was directly involved in performance under this Agreement, without the prior written consent of the other Party.

5. Confidentiality

5.1 Definition. "Confidential Information" means non-public information disclosed by one Party (the "Disclosing Party") to the other Party (the "Receiving Party") in connection with this Agreement, whether marked confidential or not, including proposals, pricing, technical data, know-how and business plans.

5.2 Obligations. The Receiving Party shall (a) hold Confidential Information in strict confidence, (b) not use Confidential Information except to perform its obligations under this Agreement, and (c) disclose Confidential Information only to those employees, agents and subcontractors with a need to know who are bound by confidentiality obligations no less protective than those herein.

5.3 Exclusions. Confidential Information does not include information that is (a) publicly known through no fault of the Receiving Party, (b) already known by the Receiving Party prior to disclosure as shown by written records, (c) rightfully received from a third party without restriction, or (d) independently developed by the Receiving Party without use of the Disclosing Party's Confidential Information.

6. Intellectual Property

6.1 Background IP. Each Party retains all right, title and interest in and to intellectual property that it owned or developed prior to or independent of this Agreement ("Background IP"). Nothing in this Agreement transfers ownership of Background IP.

6.2 Developed IP. Intellectual property developed jointly in the performance of work under a resulting contract shall be owned as agreed in writing in any subsequent subcontract or prime contract. Absent such written agreement, ownership and license rights shall be allocated in proportion to each Party's contribution as reasonably determined by the Parties.

6.3 Licenses. To the extent necessary for performance under a resulting contract, each Party grants to the other a non-exclusive, non-transferable, royalty-free license to use its Background IP solely for performance of the Opportunity and any resulting contract, subject to confidentiality obligations.

7. Compensation and Cost Sharing

7.1 Proposal Costs. Unless otherwise agreed in writing, each Party shall bear its own costs incurred in preparing proposals and participating in proposal activities.

7.2 Post-Award Compensation. Any fees, profit splits, subcontract pricing or other compensation arrangements following award of the Opportunity shall be negotiated in good faith and set forth in a separate written agreement signed by authorized representatives of the Parties prior to commencement of performance.

8. Relationship of the Parties

The Parties are independent contractors and nothing in this Agreement creates an agency, partnership, joint venture or employment relationship for any purpose except as expressly set forth in a subsequently executed prime or subcontract. Neither Party has authority to bind the other except by express written authority.

9. Representations and Warranties

Each Party represents and warrants that (a) it is duly organized and in good standing under the laws of its jurisdiction of formation; (b) it has full power and authority to execute and deliver this Agreement and to perform its obligations hereunder; and (c) execution and performance of this Agreement will not violate any agreement to which it is a party.

10. Indemnification

Each Party shall indemnify, defend and hold harmless the other Party and its officers, directors, employees and agents from and against any claims, liabilities, damages, losses and expenses (including reasonable attorneys' fees) arising out of the indemnifying Party's gross negligence or willful misconduct in connection with its performance under this Agreement.

11. Limitation of Liability

Except for liability arising from a Party's gross negligence, willful misconduct, breach of confidentiality or indemnification obligations, neither Party shall be liable to the other for consequential, incidental, indirect, punitive or special damages, and each Party's aggregate liability shall be limited to direct damages not to exceed the amounts actually paid between the Parties under any subsequently executed performance agreement relating to the Opportunity.

12. Insurance

Each Party shall maintain insurance coverage reasonably appropriate to its obligations under any resulting contract and as required by applicable law. Upon request, Parties shall provide certificates of insurance to the other Party.

13. Compliance with Laws

Each Party shall comply with all applicable federal, state and local laws, rules and regulations in the performance of its obligations under this Agreement, including applicable export, trade control and employment laws.

14. Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below or to such other address as a Party designates by written notice.

15. Assignment

Neither Party may assign or transfer its rights or obligations under this Agreement without the prior written consent of the other Party, which consent shall not be unreasonably withheld, except that either Party may assign this Agreement in connection with a merger, acquisition or sale of substantially all of its assets provided the assignee assumes all obligations hereunder.

16. Amendments

This Agreement may not be amended except by a written instrument signed by authorized representatives of both Parties.

17. Waiver

The failure of either Party to enforce any provision of this Agreement shall not constitute a waiver of that provision or any other provision. A waiver is effective only if it is in writing and signed by the waiving Party.

18. Counterparts

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered by electronic transmission shall be deemed effective for all purposes.

19. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflict of laws principles.

20. Dispute Resolution

The Parties shall attempt in good faith to resolve any dispute arising out of or relating to this Agreement by negotiation between senior executives. If unresolved within thirty (30) days, the dispute shall be submitted to mediation, and if mediation fails, to binding arbitration in accordance with the rules agreed upon by the Parties. Notwithstanding the foregoing, either Party may seek injunctive or other equitable relief in a court of competent jurisdiction to protect its confidential information or intellectual property.

21. Entire Agreement

This Agreement, together with any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the Parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals and communications, whether written or oral.

22. Severability

If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not be affected or impaired.

Additional Terms

Party A Printed Name:

Party B Printed Name:

By:

By:

Date:

Date:

Enter text✕

What the Teaming Agreement Contract Is and When It’s Used

Teaming Agreement Contract is a written agreement between two or more parties who agree to collaborate on pursuing a specific contract or project, commonly used in government and commercial procurement. It defines roles, responsibilities, resource commitments, proposal ownership, profit share, and confidentiality expectations while preserving each party's independent status. The document typically clarifies lead party designation, proposal submission procedures, data sharing limits, and termination conditions. Organizations use this agreement to coordinate bid efforts and manage risk before contract award, creating a clear framework for post-award teaming or prime-subcontract relationships.

Why a Clear Teaming Agreement Contract Matters

A Teaming Agreement Contract aligns expectations, preserves proprietary information, and allocates responsibilities during proposal development and contract performance. It reduces disputes, documents resource commitments, and supports compliance with procurement rules, improving bid clarity and protecting each party's commercial interests.

Why a Clear Teaming Agreement Contract Matters

Who Commonly Uses a Teaming Agreement Contract

Prime contractors, subcontractors, joint ventures, and consultants use Teaming Agreement Contract to define collaboration during bidding and performance.

  • Government contractors coordinating prime-subcontractor responsibilities and proposal roles for an RFP response.
  • Commercial firms forming joint bids for large projects to share resources, obligations, and liability.
  • Organizations protecting intellectual property, cost-sharing arrangements, and confidentiality during early teaming discussions.

Legal, capture, proposal, and business development teams typically administer and enforce these agreements across procurement workflows.

Real-world examples of Teaming Agreement Contract use

These examples show how organizations use Teaming Agreement Contract to coordinate bids, protect information, and speed execution across locations and teams.

Optica Ventures — COO

Optica Ventures used a Teaming Agreement Contract to coordinate multiple subcontractors during a complex procurement, reducing confusion and duplicate work.

  • Resulted in faster proposal assembly.
  • According to Brian Fitzgibbons, the interface simplicity made internal collaboration and customer interactions easier while enabling consistent document handling across signers, lowering administrative overhead and improving the speed at which proposals could be submitted.

Martin Properties — Founder

Martin Properties processed leasing and vendor teaming agreements online to maintain compliance and speed up execution across mobile and desktop.

  • Mobile and offline signing supported.
  • Tim Martin reported that executing documents online maintained compliance, built-in security, and allowed his team to return signed agreements efficiently without in-person meetings, saving time during high-volume lease cycles and administrative cost.

Step-by-step: completing and executing the Teaming Agreement Contract

Follow this sequence to complete and execute a Teaming Agreement Contract accurately and efficiently online.

  • 01
    Prepare Draft: Assemble parties, scope, and tentative roles before drafting.
  • 02
    Define Terms: Specify duration, termination, confidentiality, and IP treatment.
  • 03
    Review Legal: Have counsel review for procurement and antitrust risks.
  • 04
    Execute Agreement: Signatures collected, dates recorded, and copies distributed.

How eSigning and eSubmission typically work for this agreement

Typical eSignature flow for a Teaming Agreement Contract simplifies routing, authentication, signing, and archival while preserving an audit trail for compliance.

  • Upload Document: Upload final draft to signing platform.
  • Assign Signers: Add signers and set signing order.
  • Authenticate: Choose email, SMS code, or stronger methods.
  • Complete & Store: Capture audit trail and store signed copy.

Platform capabilities to consider for eSigning and workflow integration

Choose a platform that supports secure e-signature workflows, integrations, and document formats compatible with your contracting tools and procurement systems.

  • Integrations: Salesforce, NetSuite, Microsoft 365 support
  • Formats: PDF, DOCX, HTML, Excel supported
  • Authentication: Email, SMS, MFA options

Comparing eSignature vendor pricing and features for Teaming Agreement Contract workflows

Comparison of common eSignature plan features and starting prices relevant to executing Teaming Agreement Contract workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and compliance points to document when storing or eSigning

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Certifications: SOC 2 Type II, ISO 27001, PCI DSS
HIPAA: HIPAA-compliant; BAA available
ESIGN / UETA: Compliant with ESIGN and UETA
21 CFR Part 11: Supports FDA-regulated e-records
Accessibility: WCAG 2.0 Level AA

Common penalties and operational risks to avoid

Loss of Award: Failure to define roles may cost the contract
Bid Disputes: Ambiguous obligations trigger protest or litigation
Tax Issues: Incorrect legal names cause backup withholding
Confidentiality Breach: Poor NDAs risk proprietary disclosure
Antitrust Risk: Exclusive clauses may invite scrutiny
Unenforceable Terms: Vague compensation terms void obligations

Key dates and deadlines to include in the agreement

Key timelines for negotiation, signature, and post-award transition of Teaming Agreement Contract should be tracked to meet procurement deadlines.

Effective date, term, and renewal:

Specify start date and termination triggers.

Milestones, deliverables, and acceptance:

List measurable milestones with acceptance criteria and dates.

Notice periods, cure, and default:

Define notice methods, cure periods, and escalation.

Post-Award Transition:

Set transition tasks, resource handoff timelines.

Termination rights and surviving obligations:

Identify survival clauses: confidentiality, indemnity, records retention.

Best practices to reduce risk and improve enforceability

Practical best practices reduce ambiguity and increase enforceability when drafting Teaming Agreement Contract terms for bids and joint performance.

Use clear role definitions and authority lines
Spell out responsibilities, approval authority, and resource commitments for each party. Include escalation paths, decision deadlines, and designated points of contact to prevent confusion and support swift dispute resolution during proposal development and execution.
Define IP ownership and licensing
Specify whether background IP, jointly developed work product, and deliverables transfer, license, or remain with the creator. Define permitted uses, disclosure limits, and assignment mechanics to avoid post-award disputes and ensure clarity for subcontract or prime agreements.
Include confidentiality and NDAs for proposal materials
Embed mutual nondisclosure provisions that survive termination, limit distribution to authorized personnel, and require secure handling. Specify permitted use, return or destruction obligations, and remedies for unauthorized disclosure to protect competitive information during bidding.
Plan for compliance and audits
Establish recordkeeping, audit rights, and retention schedules aligned with IRS, HIPAA, or SEC requirements as applicable. Clarify who maintains originals, how electronic records are preserved, and how audit requests will be handled post-award.

Common questions and troubleshooting for Teaming Agreement Contract

[INTRO] Answers to common questions about completing, signing, and enforcing a Teaming Agreement Contract in procurement contexts.


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