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TEPA Easement Form

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RIGHT OF WAY EASEMENT AND UNDERGROUND CONDUCTOR AGREEMENT

BOOK PAGE

KNOWN ALL MEN BY THESE PRESENTS, That (hereinafter called the “Grantor(s)”) of the County of State of Mississippi, for a good and valuable consideration, the receipt whereof is hereby acknowledged, do hereby grant to , a corporation and to its successor or assigns, (hereinafter called the "Association"), the right to enter upon the lands of the Grantor(s) situated in the County of State of Mississippi described as follows:

Together with the right to place underground circuits or cables and pad mount transformers and related electric equipment on that part of the property where underground service is located. Also the right to construct, operate, maintain and rebuild electric distribution lines where necessary to serve any and all facilities on the property of Grantor(s) as described, with conditions.

agrees that it will maintain its lines and equipment as required in accordance with good safety and construction regulations and shall be responsible for their own negligence and the Grantor(s) shall use all due precaution to not disturb or destroy the underground circuits of the Association, provide further that the Grantor(s) shall have the right to use the land in any way not inconsistent with the rights granted.

It is mutually agreed that the Grantor(s) is interested in, and in need of adequate electric service in the above needed subdivision and the Association desires to supply the described area with such electric service and as a condition to securing and furnishing such electric service the following conditions are agreed to by both Grantor(s) and Association:

1. The Association agrees to furnish all necessary circuits, conductors, wire, transformers, and other related material, all installed for a complete distribution wider ground system, not to include the secondary service to residences, or places of business, for a contribution of $ per lot, to be paid to the Association by the Grantor. Also, the Association agrees to do, or have done at no cost to the Grantor, all necessary trenching and back fitting for placing of cables and circuits underground according to specifications and under the supervision of a representative of the Association. The Grantor(s) will be responsible for the full cost of all necessary road crossing done by the Association or its contractor. In the event that an all electric home is built and approved by the Association's agents within a two year period the $ per lot contribution will be refunded to Grantor(s) on a per lot basis.

2. The Grantor(s) agrees to prepare, at no cost to the Association, that part of the property where the underground service is to be located to a final grade before the necessary circuits, conductors, wire, transformers and other related material are installed. In the event these materials are relocated due to further grading or excavation by the Grantor(s) or its Contractors, the Grantor(s) will be responsible for the full cost of the relocation of underground facilities.

3. It is further agreed and understood that the Grantor(s) plans to develop the above described property by selling of lots to third parties, and at such time any lot or part of property is sold to any third party the Grantor(s) will inform said third party as of the following agreements and conditions as a stipulation of receiving electric service from the Association.

A. The third party will be charged at the rate of $ per foot for underground service wire in excess of 100 feet as being defined as the distance from the transformer to meter socket or junction box at building location.

B. Where service is required by third party to be run under driveways, patio, building or other areas covered or to be covered by concrete, the third party will be required to furnish power size conduit for installation in such area.

C. In event the conduit of any third party requires greater than 200 ampere service, the Association will furnish and install the necessary metering equipment, provided the third party will furnish and install a weatherproof box in of meter socket at building location.

D. All trenching and necessary secondary service for third party at no cost to the Association, with trenching to be done by third party , a backfilling company, meeting Association specifications.

IN WITNESS WHEREOF: The Grantors have set their hand and seal, the day of


Grantor


Grantor

WITNESSES:

ACKNOWLEDGEMENTS

STATE OF MISSISSIPPI
COUNTY OF

Personally appeared before me the undersigned authority in and for the above named jurisdiction, the within named one of the subscribing witnesses to the foregoing instrument, who by me being first duly sworn, deposeth and sayeth that he/she saw the within named and whose names are subscribed thereto, sign and deliver the same to the said this affiant, subscribed his/her name as a witness thereto in the presence of the above name Grantors.

SWORN TO AND SUBSCRIBED before me, this the day of


Notary Public

My Commission Expires

STATE OF MISSISSIPPI
COUNTY OF

Personally appeared before me the undersigned authority in and for the above named jurisdiction, the within named , one of the subscribing witnesses to the foregoing instrument, who by me being first duly sworn, deposeth and sayeth that he/she saw the within named and whose names are subscribed thereto, sign and deliver the same to the said this affiant, subscribed his/her name as a witness thereto in the presence of the above name Grantors.

SWORN TO AND SUBSCRIBED before me, this the day of


Notary Public

My Commission Expires

STATE OF MISSISSIPPI
COUNTY OF

Before me the undersigned authority in and for the above named jurisdiction, this day personally appeared and who solemnly acknowledged that they signed and delivered the foregoing instrument at the time and for the purposes therein stated as their act and deed on the day and year therein mentioned.

Given under my hand and seal of office, this the day of


Notary Public

My Commission Expires

STATE OF MISSISSIPPI
COUNTY OF

Personally appeared before me, the undersigned authority in and for the aforesaid jurisdiction, who acknowledged that (s)he is of , a corporation, acknowledged that (s)he signed and delivered the above and foregoing instrument for and on behalf of said corporation as the act and deed of said corporation, (s)he being first duly authorized so to do on the day and year therein mentioned.

Given under my hand and seal of office, this the day of


Notary Public

My Commission Expires:

Enter text

What the TEPA Easement Form Is

The TEPA Easement Form is a standardized legal instrument used to grant, record, or clarify an easement under the Transferable Easement and Property Agreement framework. It identifies the parties, describes the property and easement scope, sets duration and maintenance responsibilities, and records any consideration or conditions. The form is commonly used in real estate, utilities, and infrastructure projects and is prepared so it can be recorded in county land records where required to preserve rights and reduce title disputes.

Why a Proper TEPA Easement Form Matters

Completing the TEPA Easement Form creates a documented legal right-of-way, clarifies responsibilities, and improves enforceability. It minimizes title defects, speeds permitting and development approvals, and provides clear evidence for lenders, surveyors, and title insurers when recorded or referenced in property transactions.

Why a Proper TEPA Easement Form Matters

Who Typically Prepares or Signs This Form

Typical users include property owners, utilities, municipalities, land developers, and title professionals involved in drafting or recording easements.

  • Property owners granting or receiving permanent or temporary access rights.
  • Utility companies documenting right-of-way for lines, pipes, or maintenance access.
  • Title companies and surveyors confirming recorded easement terms during closings.

The form is used by legal counsel and municipal planners to ensure easement terms are precise and recordable.

Step-by-Step: Filling Out a TEPA Easement Form

Follow these steps to complete the TEPA Easement Form accurately and prepare it for execution and recording.

  • 01
    Identify Parties: List grantor and grantee contact and legal names.
  • 02
    Describe Property: Enter legal description and attach survey exhibit.
  • 03
    Define Rights: Specify permitted uses, maintenance, and access limits.
  • 04
    Sign & Notarize: Ensure authorized signers execute and notarize where required.

Typical Workflow From Draft to Recording

Typical TEPA processing steps cover document preparation, signer verification, notarization, and recording with county land or registry offices.

  • Prepare: Draft form with exhibits and legal descriptions.
  • Verify: Confirm signatory authority and identity documents.
  • Notarize: Obtain in-person or RON notary acknowledgements as required.
  • Record: Submit to county recorder with applicable fees and copies.

Configuring a Digital Workflow for TEPA Forms

Configure a digital workflow for TEPA forms to collect signatures, route approvals, and attach exhibits before recording.

Field Configuration
Signature Order Sequential signer routing or parallel signing options.
Authentication Email link, SMS code, or KBA for higher assurance.
Attach Exhibits Include PDF survey, legal description, and maps.
Record-ready PDF Flatten fields and include notary block before export.

Platform Requirements for Record-Ready Documents

Ensure your eSignature platform supports industry-standard PDFs, secure authentication, and audit trails for enforceability and recording.

  • File Formats: PDF/A, DOCX, and flattened PDFs accepted.
  • Integrations: Work with Salesforce, NetSuite, Microsoft 365, and Box.
  • Auth Methods: Support email, SMS, and multi-factor authentication.

Essential Elements of a Professional TEPA Easement Form

A professional TEPA Easement Form includes precise property descriptions, defined rights, clear duration, maintenance duties, consideration, and recording instructions to avoid ambiguity.

Legal Description

Provide the metes-and-bounds or recorded plat reference, parcel identification numbers, and exhibit map. Accurate legal descriptions are required by county recorders to index and link the easement to the correct parcel.

Scope

Clearly define the exact rights being granted such as ingress/egress, utility placement, slope use, and maintenance access, plus any prohibited activities or time-of-day restrictions to prevent future disputes.

Duration

Specify the effective date, expiration, or state 'perpetual'. If tied to project milestones, list triggers for termination, renewal, or conversion to fee simple ownership here.

Maintenance

Allocate maintenance responsibilities, inspection schedules, and cost-sharing mechanisms. Include notice procedures, default remedies, dispute resolution clauses to manage ongoing obligations and recordkeeping requirements annually.

Consideration

Document any payment, credits, in-kind services, or reciprocal rights. Reference separate payment instruments or escrow instructions when applicable to ensure enforceable transfer of consideration terms.

Recording

Include recording instructions, fee responsibility, exhibit labeling, and a county recorder acknowledgement block. Clarify whether the grantor or grantee files the instrument and who pays recording costs.

Security and Compliance Essentials

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest.
Certifications: SOC 2 Type II, ISO 27001, PCI DSS.
HIPAA: BAA available; supports protected health information.
Electronic Law: ESIGN and UETA compliant across jurisdictions.
Audit Trail: Comprehensive timestamps, IP, and action logs.
Access Controls: Role-based permissions and multi-factor authentication.

Penalties, Risks, and Legal Consequences

Recording Failure: Title exceptions and clouded ownership.
Incorrect Parties: Enforceability challenges, contract rescission risk.
Faulty Description: Wrong parcel leads to invalid easement.
Improper Authority: Signatures by unauthorized agents voidable.
Tax Consequences: Unreported consideration triggers tax issues.
Litigation Costs: Defending boundary disputes is expensive.

Common Preparation Pitfalls to Avoid

  • Using vague language in the description or scope often leads to costly title searches, survey disputes, and delayed closings while parties obtain clarifying documentation.
  • Failing to notarize or follow county recording formatting can cause rejection by the recorder and require resubmission with corrected attachments and signatures.
  • Not checking signer authority for corporate grantees risks later challenges; obtain corporate resolutions, officer certificates, or signed authorizations when entities act as grantors.
  • Combining multiple easement types without clear delineation (temporary vs perpetual) creates enforcement confusion and may require judicial interpretation to resolve competing rights.

Key Dates to Track When Executing a TEPA Easement

Key timing includes effective date, notarization, recording, and any milestone triggers tied to construction or maintenance obligations.

Effective Date:

Use MM/DD/YYYY; governs when rights start.

Notarization:

Complete before submission; RON accepted per state rules.

Recording:

Record promptly to protect against subsequent conveyances.

Construction Milestones:

Tie terminations or obligations to stated project dates.

Renewal Notices:

Provide written notice per agreement timelines to renew or terminate.

Real-World Examples of TEPA Easement Use

Real-world examples show how TEPA Easement Forms resolve access disputes, enable utility installs, and support financing when properly recorded.

Optica Ventures

Optica Ventures used a standardized easement form to document utility access across multiple parcels and streamline title review for buyers.

  • Result: faster closings and fewer title exceptions.
  • By consolidating exhibit maps and legal descriptions into a single TEPA Easement Form, the team reduced attorney review cycles, clarified maintenance obligations, and produced a record acceptable to county recorders and title insurers.

Martin Properties

Martin Properties executed TEPA easements online to manage access for utility work and maintenance across managed properties during remote transactions.

  • Outcome: compliant mobile-friendly signing and reduced travel.
  • Using electronic signatures and integrated exhibits allowed the firm to collect notarizations efficiently, attach survey PDFs, and deliver record-ready copies to title companies, improving turnaround without in-person meetings or delays.

eSignature Vendor Pricing Snapshot for TEPA Work

Compare baseline pricing and key features for eSignature vendors commonly used to execute TEPA Easement Forms and related real estate documents.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA required) Varies by vendor Varies by vendor Varies by vendor Varies by vendor

Frequently Asked Questions and Practical Solutions

Answers to common TEPA Easement Form questions about signing, notarization, recording, and correcting errors when preparing legal easements.


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